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sys 




San Francisco Public Library 

ibrary 

., CA 94102 



REFERENCE BOOK 

Not to be taken from the Library 



Digitized by the Internet Archive 

in 2012 with funding from 

California State Library Califa/LSTA Grant 



http://archive.org/details/agenda19891997sanf 



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SAN FRANCISCO 

ELECTRONIC INFORMATION PROCESSING 

STEERING COMMITTEE 



AGENDAS AND MINUTES 



1989-1997 



3 1223 03473 5291 
3 1223 03473 5283 



C.A A CITY AND COUNTY OE-SAN FRANCISCO 

^ ELECTRONIC INFORMATION PROCESSING STEERING COMMITTEE 

W ,/ce AGENDA 

Meeting 89-16 May 17, 1989 f.'A/ 1 5 18W 

Location: Room 289, City Hall (CAO's Office) ^hiJ^^rarv 

10:00 AM REVIEW OF EIPSC MEETING #89-15 MINUTES 

ADDENDUM TO EIPSC MEETING #89-14 MINUTES 

10:05 AM PUBLIC COMMENT 

10:15 AM STAFF STATUS REPORTS 

1. Phone Approval Report #89-14, (5/1-5/89) 

#89-15, (5/8-12/89) 

2. Project Requests Approved by EIPSC Staff 

88349-75: DET - Installation of telephone system at 25 
Van Ness Avenue for DPH/AIDS Offices 

88351-40: PUC/UEB - Purchase of one Wang personal 
computer and other equipment to be used for CAD, 
mapping and surveying uses in conjunction with the 
Calaveras pipeline and other engineering projects at 
the Millbrae UEB Field Office. 

3. IBM Directions Article jn Data Security 

4. Telephone Hand Sets 

5. ^FI for Telecommunications Design Consulting Services 
10:25 AM REGULAR CALENDAR : 

DPH Conservatorship Request 

DET City-wide Telephone Conversion Request 






1020K 



Commission on Aging Three Ye .r Information System Master 
Plan review 



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5/17/&5 



CITY AND COUNTY Qfc, SAN FRANCISCO 
ELECTRONIC INFORMATION PROCESSING STEERING COMMITTEE 




PSC Members 



' May 17, 1989 



red Arredondo, EIPSC Staff Director 



SUBJECT/: May 17, 1989 EIPSC Meeting Recap, Meeting 89-16 



DOCUMENTS DEPT. 

JUL. 

SAN FRANCISCO 



Present: Rudy Nothenberg, Chairman 
Angela Gittens, Member 
Judy Johnston (for Henry Nanjo, Member) 
Richard Sullivan, Member 
Bill Courtright, Member 

Ann Branston, CAO 

Jim Werdell, DET 

Doug Feil, Controller/Internal Audits 

Jim Beals, DPW 

Juan Vasquez, Library 

Edward Benner, Public guest 

Meeting was called to order at 10:10 AM 

Juan Vasquez, S. F. Library; and Edward Benner, a public guest; were 
introduced to the Committee. 



ITEM : 

Action 

Taken: 

ITEM: 



MINUTES OF MEETING 89-15. May 3. 1989 and 89-14. 4/26/89 

Approved for adoption. 

STAFF STATUS REPORTS 

Phone Approval Reports #89-15 (5/8-12/89, #89-14 (5/1-5/89) 

Project Requests Approved by EIPSC Staff 

88349-75: DET - Installation of telephone system at 25 Van Ness for 
DPH/AIDS Offices 

88351-40: PUC/UEB - Purchase of one Wang personal computer and other 
equipment to be used for CAD, mapping and surveying uses in 
conjunction with the Calaveras pipeline and other engineering 
projects at the Millbrae UEB Field Office. 

IBM Directions Article on Data Security 

Rudy Nothenberg suggested sending all departments a copy of the 
article. Doug Feil noted that the article is on "data" security and 
should be helpful to departments in preparing their Disaster Security 
Plan. It was recommended that Controller's Internal Audits and EIPSC 
staff prepare a joint letter of policy to all departments for an 
EIPSC agenda. A follow up should be done to be sure departments are 
preparing a Disaster Security Plan to include in their Three Year 
Master Plans. 



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EIPSC Meeting 89-16 



May 17, 1989 



Page 1 



ITEM : Telephone Hand Sets 
Action 

Taken: The Committee approved the proposed letter to Purchasing stating 
EIPSC will not be involved in hand set acquisitions. 

ITEM : RFI for Telecommunications Design Consulting Services 

Fred Arredondo explained that the RFI had been accepted by the TSC 
and was now ready for EIPSC approval. Jim Beals added that more than 
just one person will be necessary to develop the design because of 
the variety of skills required. 

Ann Branston suggested that pages 10 - 14 need reference to 
requesting services as needed with various skills at a pre-determined 
hourly rate. The Committee is mainly interested in qualifications. 
Angela Gittens had concerns about the June 1st response time. Judy 
Johnston and Angela Gittens felt there should be some reference to 
status after the project is started, even if was just in consultation. 

Action 

Taken: EIPSC Staff is to rewrite the RFI to include the above 

recommendations and submit the revisions to Ann Branston, Jim Werdell 
and Jim Beals. 

ITEM: Personal Computer Procurement Policy 

Fred Arredondo submitted a proposed policy for procurement of up to 
20 Wang or Compaq personal computers annually. Each would cost less 
than $4,000 and would not require EIPSC approval if they are 
configured as Wang, DEC or IBM Computer workstations. 

Angela Gittens had concerns about the departments' internal control. 
Fred Arredondo responded that the MIS managers should be able to 
maintain control. Judy Johnston wondered if it would be a problem 
for Purchasing. Bill Courtright brought up the point that even if we 
initiated such a policy, the Mayor's Office may end up putting a 
condition in their budget approvals that the department is to get 
EIPSC approval for information system requests. 

Action 

Taken: It was generally felt by members of the Committee that there were too 
many problems that might arise from such a policy. It was 
recommended that EIPSC Staff work with purchasing to define 
configuration and department controls. 

ITEM: CONSENT CALENDAR - Commission On Aging Three Year Master Plan 

Action 

Taken: Approved Staff recommendations. 

ITEM : REGULAR CALENDAR - PET Citv-wide Telephone Conversion Project 

Rudy Nothenberg disqualified himself due to possible conflict of 
interest with regard to AT&T. 

Fred Arredondo explained his analysis and that there were two main 
issues: 



1035K EIPSC Meeting 89-16 May 17, 1989 Page 2 



1. AT&T is not accepted by the Purchaser. Therefore, a sole 
source or fiduciary case exemption from the South Africa 
ordinance should be established for standardizing on AT&T as a 
City Vendor for telephone equipment, and services. 

2. Requested positions. If the added positions are not approved 
in the final budget, the department is to undertake the parts 
of this project for which it will have staff to complete. 

Jim Werdell said that the City Attorney's Office and the Purchaser 
have expressed that they feel there is justification for a fiduciary 
case. 

Action 

Taken: The Committee approved the project wit.i the Staff recommendations. 

ITEM : Public Comment 

Edward Benner explained some of his articles and that he felt some of 
the Commissions and Committees of the City do not make use of new 
technology trends. He expressed dissatisfaction with the staff 
analysis on the master plan for the Commission on Aging. He 
suggested there needs to be a provision for volunteer public 
involvement in issues before the Commissions and Committees. He 
suggested forming a branch of the Boston Computer Society, asked that 
he be put on the distribution list for agendas and minutes of EIPSC 
meetings and be allowed to attend EIPSC meetings. The Committee 
thanked him for his comments and told him he was welcome to attend 
EIPSC meetings as they were open to the public and that he would be 
sent agendas and minutes of EIPSC meetings. 

Meeting adjourned at 10:50 AM. 



1035K EIPSC Meeting 89-16 May 17, 1989 Page 3 



CITY AND COUNTY OF SAN FRANCISCO 
■£T ELECTRONIC INFORMATION PROCESSING STEERING COMMITTEE 

AGENDA 



Meeting 89-17 June 21 , 1989 

Location: EIPSC Office, Room 167-B, City Hail (rear of Recorder's office) 

10:00 AM REVIEW OF EIPSC MEETING #89-16 MINUTES 

10:05 AM STAFF STATUS REPORTS ' 

JUN 1 9 1989 

1. Phone Approval Reports #89-16-17-18-19 eAlu 

2. Project Requests Approved by EIPSC Staff 

88356-83: DPH - Purchase of Anderson-Jacobs Modems for 
doctors' personal computers at home and office 

88359-70: ANIMAL CARE AND & CONTROL - Purchase of Compaq 
286 PC and equipment for the new Animal Shelter 

3. Property Management Weekly Report 

4. Used Equipment Inventory and Allocation 

5. DET Telephone Conversion Project (AT&T Fiduciary Case) 

6. RFI on Personal Computers 

7. Selection of Contractor for Telecommunications Network 
Design Consultants 

10:25 AM REGULAR CALENDAR 

PUC/UEB Request for In-house Development of a Project Management 
System 

CONTROLLER/ISD Request for STC 4400 Automated Cartridge System 
(Tape Library Retrieval System) 

PUBLIC COMMENT 



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1 jib lit 



CITY AND COUNTY Q£..SAN FRANCISCO 
ELECTRONIC INFORMATION PROCESSING STEERING COMMITTEE 

AGENDA 



DOCUMENTS DgpT, 

JUL 
saim praincisco 



Meeting 89-18, July 26, 1989 
Location: Room 289, City Hall (CAO's Office) 
10:00 AM REVIEW OF EIPSC MEETING #89-17 MINUTES 
10:05 AM STAFF STATUS REPORTS 

1. Phone Approval Reports #89-20 & #89-21 

2. Project Requests Approved by EIPSC Staff 

89158-40: PUC/UEB - Release of reserve to purchase (2) Wang 
286 PC's and (1) Wang LPS/8 laser printer 

89279-40: PUC/BMIS - Purchase of LAN to replace UNISYS 
equipment to run Novell system and Datalex data entry SW 

89096-99-100-101-102-280-11: MUNI COURT - Equipment 
substitutions for projects approved by EIPSC in FY 1989-90 
Master Plan 

3. Property Management Weekly Reports 
10:10 AM REGULAR CALENDAR 

EIPSC Annual Report for FY 1988-89 
PUBLIC COMMENT 



1107K 



CITY AND COUNTY OE-SAN FRANCISCO 
ELECTRONIC INFORMATION PROCESSING STEERING COMMITTEE 



DOCUMENTS DEPT. 

AUG3 01 - 

SAN t-KAlMCIiW-O 

O I 1 1_| I I O ( IMJ/iOV 



^ July 26, 1989 

TO: jHty^C Members ^^1^-^-^vJt^ 

FROM^^wed Arredondo, EIPSC Staff Director 

SUBJ^T: July 26, 1989 EIPSC Meeting Recap, Meeting 89-18 

Present: Rudy Nothenberg, Chairman 
Angela Gittens, Member 
Kate Harrison, Member 
Judy Johnston, (for Henry Nanjo, Member) 
Bill Courtright, Member 
Andy Moran, Member 

Ann Branston, CAO 

Jim Werdell, DET 

Jim Beals, DPW 

Doug Feil, Controller/Internal Audits 

Joan Lubamersky, CAO 

Edward Benner, Public guest 

Meeting was called to order at 10:05 AM. 

ITEM: MINUTES OF MEETING 89-17. June 21. 1989 

Action 

Taken: Approved for adoption. 

Rudy Nothenberg asked Joan Lubamersky to give a status report on the 
recruitment of an EIPSC Staff Director. Joan Lubamersky said that 400 notices 
had been sent out, as well as an ad in the newspapers. Twenty two (22) 
candidates had replied as of July 26, 1989. Rudy Nothenberg stated he would 
like to have a review panel of EIPSC members. However, due to conflicting 
vacation dates, he might have to make the choice of candidates to present to 
the Committee for final selection. 

ITEM: STAFF STATUS REPORTS 

Phone Approval Reports #89-20 & 89-21 

Project Requests Approved by EIPSC Staff 

89158-40: PUC/UEB - Release of reserve to purchase (2) Wang 286 PC's 
and (1) Wang LPS/8 laser printer 

89279-40: PUC/BMIS - Purchase of LAN to replace UNISYS equipment to 
run Novell system and Datalex data entry SW 

89096-99-100-101-102-280-11: MUNI COURT - Equipment substitutions for 
projects approved by EIPSC in FY 1989-90 Master Plan 



link- 



Page 1 



ITEM : EIPSC CALENDAR for FY 1989-90 

Rudy Nothenberg suggested waiting until the new staff director is in place 
to go over the EIPSC schedule and staff observations. However, Kate 
Harrison said that the Mayor's office would like to start the Master Plan 
Review process a month earlier this year (November). Andy Moran suggested 
that any changes to the Master Plan instructions should be discussed now. 
Judy Johnston said she would have a MIS Personnel report ready by August. 

Action 

Taken: Staff will make EIPSC calendar amendments accordingly. 

ITEM : PC RULE of 20 

Action 

Taken: APPROVED. EIPSC staff is to analyze the number of PC's requested by 

departments under the RULE of 20 to include with the Master Plan reviews. 

ITEM: STAFF OBSERVATIONS OF MASTER PLAN REVIEW PROCESS 

Action 

Taken: It was decided by the Committee that the memo from the FY 1989-90 staff 
analysts on their observations was well written and should be sent to all 
departments. A cover memo soliciting comments from departments and noting 
the following actions of the Committee subject to further comments from 
the departments will be drafted by staff and presented to the Committee. 

#1 Adopted staff recommendations subject to comments from departments. 
#2 Adopted staff recommendations subject to comments from departments. 
#3 Staff should clarify the intent of this recommendation. Departments 

should identify staff changes to project requests and what new net 

DP/WP support resources will be needed. More priority emphasis 

should be given to project requests in the instructions. 
#4 Adopted staff recommendations. Solicit comments from departments on 

how to help staff analyze cost/benefits/savings on projects completed 

or not successful, as there are lessons to be learned and shared with 

other departments. 
#5 - No comment. 
#6 - No comment. 
#7 Committee acknowledges observation but is not prepared to comment on 

recommendations at this time. Mention Personnel Project in body of 

observations. 
#8 Committee agrees with observation and recommendation, but there is a 

resource issue of funds and personnel. 
#9 Committee acknowledges observation, but does not support 

recommendation to eliminate the Cost/Benefit Summary. 
#10 Adopted staff recommendations on Disaster Recovery. Add "Security" 

to this section. 
#11 Adopted staff recommendations. 
#12 Adopted staff recommendations. 
#13 Adopted staff recommendations. Mention in body of report to 

departments that this recommendation is not needed for all projects. 

Linkage to prior approvals. 
#14 Adopted staff recommendations. 

Next EIPSC meeting is August 9, 1989. 

Meeting adjourned at 12:00 Noon. 

Page 2. 



SP 

RAO 

CITY AND COUNTY Q£-5AN FRANCISCO 
ELECTRONIC INFORMATION PROCESSING STEERING COMMITTEE 



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■^ AGENDA 

Meeting 89-19, August 9, 1989 DOCUMENTS DEPT. 

Location: Room 289, City Hall (CAO's Office) 

10:00 AM REVIEW OF EIPSC MEETING #89-18 MINUTES S AkM FRANCISCO 

PUBLIC I IHft> - * 

10:05 AM STAFF STATUS REPORTS 

1 . Phone Approval Reports #89-22 & 89-23 

2. Project Requests Approved by EIPSC Staff 

89158-40: PUC/UEB - Release of the UMTA funding reserved 
for Desktop Publishing Sys. and PC with Pen Plotter for 
Computer Aided Draftingreserve. 

89281-83: DPH - Letter of Approval and Contract 
Negotiation Information on Mainframe Computer Aquisition 

3. EIPSC Quarterly Report for quarter ended June 30, 1989 

4. District of Columbia Report on Test of Hand Held Parking 
Ticket Writers 

5. Wang Loss for 4th Quarter and Fiscal Year 
10:15 AM REGULAR CALENDAR 

1. FY 1989-90 EIPSC Calendar Agenda 

2. Staff Observations cover letter for distribution to 
departments 

PUBLIC COMMENT 



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5P 

CITY AND COUNTY Q£_SAN FRANCISCO 
M U. ELECTRONIC INFORMATION PROCESSING STEERING COMMITTEE 

Ill/ft AGENDA 

Meeting 89-21, September 27, 1989 DOCUMENTS DEP7. 

Location: Room 289, City Hal 1 (CAO' s Office) SEP 2 6 1* 

10:00 AM REVIEW OF EIPSC MEETING 89-20 MINUTES SjJi ^LiBrtARy 

10:05 AM STAFF STATUS REPORTS 

1. Phone Approval Reports #89-25,89-26 & 89-27 

2. Project Requests Approved by EIPSC Staff 

88276-38: POLICE - Substitution of PC equipment 
89287-29: CITY PLANNING - Purchase of Wang PC 
and software for 1990 Census Project 
89288/91-41: LIBRARY - Purchase of 
Microcomputer Work Stations 

89-292-25: MOCD & MOH - Move and Installation of 
phone system at 10 United Nations Plaza 
89141-44: RETIREMENT - Substitution of NEC LC890 
Laser Printer for Internal Accounting 
89292-09: CONTROLLER/ISO - Purchase of Laderman 
IDMS/0 Migrator Utility in place of renewing IDMS 
DBMS Developer Tool Kit contract 
89296-80: REGISTRAR - Purchase of Data General 
2GB Backup System 

3. Civil Grand Jury Report of 1988-89 

10:15 AM REGULAR CALENDAR 

FY 1990-91 Master Plan Instructions 

Responses to the Data Processing Personnel Study 
Report Draft 



PUBLIC COMMENT 



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«J 



CITY AND COUNTY 0£- SAN FRANCISCO 



P 

EfcO 

* Lj- ELECTRONIC INFORMATION PROCESSING STEERING COMMITTEE 

^ AGENDA 

DOCUMENTS DEPT. 
Meeting 89-22, October 18, 1989 

Location: Room 289, City Hall (CAO's Office) SAN FRaimci**a) 

11:00 AM REVIEW OF EIPSC MEETING 89-21 MINUTES 
11:05 AM STAFF STATUS REPORTS 

1. Phone Approval Reports #89-28, 89-29, 89-30 

2. Project Requests Approved by EIPSC Staff 

89304-45: DSS - Purchase of Compaq PC and 
equipment for Child Protection Center at SFGH 
89299-03: C.A. - Lease of 14 Wang 4430 Work- 
stations and purchase of one Wang 288 PC. 
89297-45: DSS - Purchase of DEC equipment for 
Dial Up Access to the VAX 6310 

89319-83: DPH - Purchase of software package for 
Silver Ave. & China Town Health Centers 

11:10 AM CONSENT CALENDAR 

89304-45: DSS - ADDENDUM to purchase DEC equip- 
ment for CPC at SFGH for inquiry to DSS 

89317-41: LIBRARY - Purchase of IBM PC for public 
access to Federal documents that are only available on 
CD ROM 

11:15 AM REGULAR CALENDAR 

89316-08 TAX COL. - Purchase of AT&T Conversant 
Voice Inquiry System 

Database Connectivity 

PUBLIC COMMENT 

1195K 



SP 

CITY AND COUNTY OF, SAN FRANCISCO 
ELECTRONIC INFORMATION PROCESSING STEERING COMMITTEE 



/'S/H 



- AGENDA 



Meeting 89-22, November 15, 1989 DOCUMENTS DEPT. 

Location: Room 289, City Hall (CAO's Office) NOV 14 1989 

SAN FK/*Wwum«U 
10:00 AM REVIEW OF EIPSC MEETING 89-21 MINUTES 

10:05 AM STAFF STATUS REPORTS 

1. Phone Approval Reports #89-28 through 89-34 

2. Project Requests Approved by EIPSC Staff 

89261-62/86: DPH/SFGH - Equipment substitution 
for the Paramedic Division. 
89165-70-71/35: PUC/MUNI - Equipment 
substitutions for Safety & Training Projects. 
89304-45 + ADDENDUM: DSS - Purchase of Compaq PC 
and DEC equipment for Child Protection Center at 
SFGH 

89299-03: C.A. - Lease of 14 Wang 4430 Work- 
stations and purchase of one Wang 288 PC. 
89297-45: DSS - Purchase of DEC equipment for 
Dial Up Access to the VAX 6310 

89319-83: DPH - Purchase of software package for 
Silver Ave. & China Town Health Centers 

3. MFAC revenue collection study team draft report 
to the Mayor 

10:10 AM CONSENT CALENDAR 

89317-41: LIBRARY - Purchase of IBM PC for public 
access to Federal documents that are only available on 
CD ROM 

89011-27: AIRPORT - Telephone Switch Conversion 

10:20 AM REGULAR CALENDAR 

89316-08 TAX COL. - Purchase of AT&T Conversant Voice 
Inquiry System 

Database Connectivity 

PUBLIC COMMENT 

1195K 



EfcO 

CITY AND COUNTY 0»-«SAN FRANCISCO 
ELECTRONIC INFORMATION PROCESSING STEERING COMMITTEE 

I AGENDA 

'^ ] DOCUMENTS DEPT. 

Meeting 89-23, December 13, 1989 w 

■ g $gg 

Location: Room 289, City Hall (CAO's Office) 

SAW F RAW CISCO 
10:00 AM REVIEW OF EIPSC MEETING 89-22 MINUTES "UBUrt U«RA*Y 

10:05 AM STAFF STATUS REPORTS 

1. Phone Approval Reports 89-35 and 89-36 

2. Project Requests Approved by EIPSC Staff 

89332-86: DPH/SFGH - Purchase of Operating Room 

Scheduling System 

89341-38: POLICE - Purchase of a spelling 

verifier program 

89344-38: POLICE - Purchase of HP Laser Printer 

89345-38: POLICE - Purchase of Wang PC350 & 

Printer 

88093-90: DPW - Issuance of RFP for IBM Sys/38 

Upgrade 

89343-83: DPH - Purchase of Fixed Disk Drives to 

upgrade AT&T PC's 

89347-83: DPH - Purchase of Compaq 386 PC and 

Epson LQ1050 printer with grant funds 

89236-09: CONTROLLER/Internal Audits - 

Substitution of (4) Zenith Laptops PC's for (2) 

Compaq Laptop PC's. 

10:15 AM CONSENT CALENDAR 

CIVIL SERVICE FY 1990-91 THREE YEAR MASTER PLAN 

D. A. /FAMILY SUPPORT FY 1990-91 THREE YEAR MASTER PLAN 

89348-86: DPH/SFGH - Telephone System 

89061-91: PURCHASING - Release of reserve for the 

Procurement System/Phase III Project. 

10: 20 AM REGULAR CALENDAR 

Database Policy Statement 

Interim Standards for Telephone Services 

PC Standards 

PUBLIC COMMENT 
1251K 






CITY AND COUNTY Q£ SAN FRANCISCO 
<■ ELECTRONIC INFORMATION PROCESSING STEERING COMMITTEE 
December 13, 1989 

TO: EIPSC Members ^ ) , 

FROM: Ralph Jacobson, EIPSC Staff Director iCjL^ 

SUBJECT: December 13, 1989 EIPSC Meeting Recap, Meeting 89-23 

Present: Rudy Nothenberg, Chairman 

Judy Johnston (for Henry Nanjo, Member) 
Kate Harrison, Member 
Angela Gittens, Member 



Richard Sullivan, Member 



■ 



Ann Branston, CAO Clair Gimblin, DET 

Jim Beals, DPW George Canellos, DET 

Doug Feil, Control ler/Int.Aud. ) Lt. Thomas Suttmeier, Police 

Linda Valente, Control ler/ISD Officer Ron Kramer, Police 

Lynn Barron, Control ler/ISD Ed Benner, Public Guest 

Meeting was called to order at 10:15 AM 

Rudy Nothenberg explained that due to an added request item from the SFPD 
(911 system) and his withdrawal from decisions concerning AT&T/PacBell 
for possible conflict of interest, the agenda scheduled for this meeting 
would not be taken in exact order as listed. 

ITEM: MINUTES OF MEETING 89-22, November 15. 1989 

Action 

Taken: Approved for adoption. 

ITEM: STAFF STATUS REPORTS 

1 . Phone Approval Reports 89-35 and 89-36 

2. Project Requests Approved by EIPSC Staff 

89332-86: DPH/SFGH - Purchase of Operating Room Scheduling 

System 

89341-38: POLICE - Purchase of a spelling verifier program 

89344-38: POLICE - Purchase of HP Laser Printer 

89345-38: POLICE - Purchase of Wang PC350 & Printer 

88093-90: DPW - Issuance of RFP for IBM Sys/38 Upgrade 

89343-83: DPH - Purchase of Fixed Disk Drives to upgrade 

AT&T PC's 

89347-83: DPH - Purchase of Compaq 386 PC and Epson LQ1050 

printer with grant funds 

89236-09: CONTROLLER/Internal Audits - Substitution of (4) 

Zenith Laptops PC's for (2) Compaq Laptop PC's. 

ITEM: CONSENT CALENDAR 

89061-91: PURCHASING - Release of Reserve for the Procurement 

System/Phase III Project 

CIVIL SERVICE FY 1990-91 THREE YEAR MASTER PLAN 

D. A. /FAMILY SUPPORT FY 1990-91 THREE YEAR MASTER PLAN 
Action 
Taken: Committee gave consent for approval. 

1262K Page 1 



/»■ 



ITEM: Verbal Report by Ralph Jacobson 

Linda Tanola will be joining EIPSC Staff as analyst for the 
Master Plan review process starting December 18, 1989. 

TSC Subcommittee is planning to test the ISDN solution offered 
by both Pac Bell and AT&T. The network design has been moving 
slower than expected, partially due to the delay in replacing 
the General Manager for DET. Rudy Nothenberg reported that the 
GM position should be filled in the very near future. 

Bechtel Corp. is making available to the City twenty-eight Wang 
workstations and printers for an OIS system at $1.00 a unit. 

Kate Harrison asked about imaging systems. Ralph replied EIPSC 
staff will make a presentation to the Committee. 

REGULAR CALENDAR : 

ITEM: 89348-86: DPH/SFGH - Telephone System 

Action 

Taken: Approved. 

ITEM: SFPD REQUEST FOR REPLACING THE 911 EMERGENCY PHONE SYSTEM 

Clair Gimblin of the DET introduced Lt. Thomas Suttmeier and 
Officer Ron Kramer of the SFPD. 

Lt. Suttmeier handed out a packet containing the enhancements 
offered by the proposed System 85/E911 such as an Integrated 
System (one vendor), PBX with significant growth capability, 
battery backup, current equipment is thirty years old and does 
not have backup, current relay system does not interface with 
numbers outside of 911, lose ability to transfer calls if 
McCoppin St. goes down, dropped calls printed on log for call 
back, forced disconnect, and malicious call trace. 

He further explained that the command center is undergoing a 
transition, including new flooring, and they would like to be 
able to implement the installation of this new 911 system at the 
same time. Since the next scheduled EIPSC meeting is 
January 10, 1990, the department asked for the Committee's 
review at this meeting. 

Action 

Taken: Approved. Department is to seek necessary approvals from the 
Mayor, Board and State of California for reimbursement before 
signing any contracts. 

ITEM: PC HARDWARE STANDARDS 

Ken Tashian of the Controller' s/ISD explained the findings and 
recommendations of the PC Standards Committee. After extensive 
testing of twenty systems it was found that Everex, Mylex and 
Orchid should be added to the present standards of Wang and 
Compaq. Costwise it was found that Wang and Compaq are 307. to 
407. higher. 

1262K Page 2 



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Rudy Nothenberg asked if the City would be violating the 
contract with Wang or Compaq. Ken answered "no" as they go 
out to bid anyway. 

Richard Sullivan mentioned compatibility. Ken explained 
that the testing was done on stand alone systems; however, 
the vendors did guarantee compatibility. In some cases, 
LANS were limited. 

Kate Harrison brought up Mcintosh. Ken said they did not 
test this system as Mary Fitzpatrick of the Purchasing 
Department is leading an effort to test Mcintosh 
compatibility with Wang/IBM and will report her findings to 
the PC Standards Committee when available. 

After further discussion it was decided that in wording the 
new PC Standards Hardware Policy, it should be stated that 
departments should look closely at what the new products 
can and cannot do and not base their decisions solely on 
cheaper costs. 

Action 

Taken: Adopted recommendations of additional standards for revised 
PC Hardware Policy with statement that the tests were done 
on stand alones and that connectivity and future needs 
should be considered when acquiring hardware. 

ITEM: DATABASE STANDARDS POLICY 

Action 

Taken: Approved for distribution to departments. 

ITEM: INTERIM STANDARDS FOR TELEPHONE SYSTEMS 

Action 

Taken: Approved. 

Meeting adjourned at 11:15. 



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CITY AMD COUNTY Q^-SAN FRANCISCO 
*S- ELECTRONIC INFORMATION PROCESSING STEERING COMMITTEE 



4 



AGENDA 
Meeting 90-1, January 31, 1990 
Location: Room 289, City Hall (CAO's Office) 
10:00 AM REVIEW OF EIPSC MEETING 89-23 MINUTES 
10:05 AM STAFF STATUS REPORTS 



VIEftlTS L 

JAN2 9139G 

J,l eLic urdapv 



1. Phone Approval Reports 90-1, 90-2, 90-3 

2. Project Requests Approved by EIPSC Staff 
89199-83: DPH - Substitution of of Printer 
89PLN-39: PORT - Substitution of Equipment 
89258-70: CAO/Solid Waste Mgmnt. - Release of 
reserve for Desktop Publishing system 
89365-32: PUC/HETCH HETCHY - Purchase of Compaq 
Laptop PC and Epson Printer 

89236-09: CONTROLLER/INT. AUDITS - Purchase of 
Zenith Laptop PC's in place of Compaq 
89226-86: DPH/SFGH - Equipment Substitution 
89358-06: SHERIFF - Phone Installation 100 Larkin 
89356-09: CONTROLLER/ISD - Purchase of 
miscellaneous software 

89337-09: CONTROLLER/ISD - Purchase of Solid 
State Disk Drive for City Hall Mainframe 
89355-25: MOCD - Purchase of Magna Eagel 
Workstation 

89351-41: LIBRARY FOR THE BLIND - LAN Upgrade 
89352-83: SFGH/STD CLINIC - Purchase of PC/Equip. 
89353-32: HETCH HETCHY - Purchase of HP Printer 
89354-32: HETCH HETCHY - Upgrades for RTSS 
89349-83: DPH/Tom Wadell Clinic - Replacement of 
stolen printer 

3. FY 1990-91 Three Year Master Plan Review Update 

4. Letter from Ed Benner with a query on his comments 
Letter from Michael Peth, DPH re: "Independence 
System" 



10:15 AM CONSENT CALENDAR 



Registrar of Voters Three Year Master Plan 
Animal Care & Control Three Year Master Plan 
Medical Examiner's Three Year Master Plan 
89370-35: PUC/Muni Railway - Purchase of Desktop Pub. 



10:25 AM REGULAR CALENDAR 



DA/Family Support Bureau status report on CASES 

Status of ISDN test 

Voice Mail - Interim Policy 

PUBLIC COMMENT 



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CITY AND COUNTY OF^SAN FRANCISCO 

ELECTRONIC INFORMATION PROCESSING STEERING COMMITTEE 

January 31 , 1990 






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TO: 


60 


FROM: 


£' 


SUBJECT 


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Present 



EIPSC Members 

Ralph Jacobson, EIPSC Staff Director /\\/ 

: January 31, 1990 EIPSC Meeting Recap, Meeting #90-1 

: Ann Branston (for Rudy Nothenberg, Chairman) 
Ron Hass (for Judy Johnston, Acting Member) 
Peter Goldstein, Member 
Richard Sullivan, Member 
Andy Moran, Member 



FEB 13 199Q 

•Mill I"' 



Doug Feil, Internal Audits 
Jim Beals, DPW 
Edward Benner, Public Guest 
David Zebker, Public Guest 



Edwina Young, DA/FSB 
Linda Tanhola, ISD 
Sanford Rosen, ISD 



Meeting 

ITEM: 

Action 

Taken: 

ITEM: 



was called to order at 10:10 AM 
MINUTES OF MEETING 89-23. Decem b er 13. 1989 
Approved for adoption. 
STAFF STATUS REPORTS 



1. 
2. 



Phone Approval Reports 90-1, 90-2, 90-3 

Project Requests Approved by EIPSC Staff 

89199-83: DPH - Substitution of of Printer 

89PLN-39: PORT - Substitution of Equipment 

89258-70: CAO/SWM - Release of reserve for Desktop Pub. 

89365-32: PUC/HETCH HETCHY - Purchase of Compaq Laptop PC 

and Epson Printer 

89236-09: CONTROLLER/INT. AUDITS 

Laptop PC's in place of Compaq 

89226-86: DPH/SFGH - Equipment Substitution 

89358-06: SHERIFF - Phone Installation 100 Larkin 

89356-09: CONTROLLER/ISD - Purchase of misc. software 

89337-09: CONTROLLER/ISD - Purchase of Solid State Disk 

Drive for City Hall Mainframe 



Purchase of Zeni th 



89355-25 
89351-41 
89352-83 
89353-32 
89354-32 
89349-83 



MOCD - Purchase of Magna Eagel Workstation 

LIBRARY FOR THE BLIND - LAN Upgrade 

SFGH/STD CLINIC - Purchase of PC/Equip. 

HETCH HETCHY - Purchase of HP Printer 

HETCH HETCHY - Upgrades for RTSS 

DPH/T.W. Clinic - Replacement of stolen printer 



Action 
Taken: 

Note: 



CONSENT CALENDAR : Registrar, Medical Examiner, Animal Control, 
FY 1990-91 Three Year Master Plans. 
89370-35: MUNI RY - Purchase of Desktop Publishing Sys. 

Committee gave consent of staff approvals. 

Ann Branston (for Rudy Nothenberg) abstained on consent for 
Registrar, Medical Examiner and Animal Care and Control Three 
Year Master Plans. Andy Moran abstained on consent for PUC/MUNI 
RY request for Desktop Pub. 



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Page 1 



Ralph Jacohson gave a brief verbal report as summarized below: 

EIPSC staff will be sending out a memo to all departments asking if they 
wish to participate in the 1990 Exemplary Systems in Government (ESIG) 
Awards. The program provides recognition of exceptional achievement in 
the application of computer technology which has improved the delivery 
and quality of government services. 

The Database Committe 1s calling a meeting February 13th of all 
interested departments to discuss the database policy, financing options 
available and the support that will be offered by ISD. 

On January 14, 1990, the SFGH "Independence " system became fully 
operational. This was one month ahead of schedule. Much of the credit 
goes to the supporting role played by ISD. 

Orchid and Mylex are no longer making 286 PCs. They are making just 386 
and 386SX PCs. The PC Subcommittee will be meeting to discuss the best 
way to proceed. In the interim, EIPSC needs to strike these two vendor's 
286 (but not 386) products from the 11st sent out to departments. 

The City Attorney has opened a Wang training center 1n City Hall to train 
City Attorney, CAO, and Mayor staff members 1n word processing. The 
courses offered include word processing, decision processing, file 
management utilities, 20/20 spreadsheet , legal management and PCs. 

REGULAR CALENDAR: 

D A/Fa mily Suppo rt B urea u CASES PROJ ECT - Edwlna Young of the District 
Attorney's Family Support Bureau was introduced and gave a report on the 
"risk" status of the CASES project. She explained that there are three 
main parts to the project: 1) management statistics, 2) resource 
allocation and productivity, and 3) State required statistics. In 
January, 1989, the bureau realized they would not get done on time and 
asked for an extension to April 30th from the Federal agency. During 
this time they went from the old system to the new system, but a 
development report was not submitted. 

The main risk 1s that costs are substantially greater than anticipated 
and they may be losing face with the State and Federal Goverment. The 
project will require $500,000 more to complete and will take 22 - 48 
weeks to develop the statistics portion. Twenty five percent of one full 
time employee has been devoted to this submission producing the 
statistics reporting portion of the system. 

Santa Clara cty. transferred the FSB system. They could be asked to 
complete the study, but they probably don't have the resources. A 
private provider could possibly be brought in, but the amount would have 
to be specific rather than estimated. As soon as she has received a 
response from the Controller as to what the bureau's alternatives are, 
Edwina will report again to EIPSC. 

It was mentioned that some good things have happened from the project. 
The Bureau reduced staff of over 30 positions and reduced paper related 
expenses since going on the new system. The part of the system that has 
been completed has been admired by other family support bureaus and the 
level of service has been Improved although statistics are not available 
at this time. 

1354K Page 2 






CITY AND COUNTY OF SAN FRANCISCO 
ELECTRONIC INFORMATION PROCESSING STEERING COMMITTEE 



AGENDA 

Meeting 90-2, February 7, 1990 

Location: Room 289, City Hall (CAO's Office) 

10:00 AM REVIEW OF EIPSC MEETING 90-1 MINUTES 

10:05 AM STAFF STATUS REPORTS 

10:10 AM REGULAR CALENDAR - Three Year Master Plans for 

Public Defender 

Adult Probation 

Police/OCC 

District Attorney 

Superior Court/County Clerk 

Municipal Court 

Juvenile Court 

Sheriff 

Fire 

1356K DCCUME^TG DEPT, 

SAN I ,^o 

^"M^iC > _IRM « ov 



CITY AND COUNTY Of-SAN FRANCISCO 
ELECTRONIC INFORMATION PROCESSING STEERING COMMITTEE 
CLf\ 

#s *hi February 7 * 199 ° lytuLMj^ 

TO: EIPSC Members 

FROM: Ralph Jacobson, EIPSC Staff Directc 

SUBJECT: February 7, 1990 EIPSC Meeting Recap, Meeting #90-2 



:or ^Q^ 



Present: Rudy Nothenberg, Chairman DOCUMENTS DEPT. 

Judy Johnston (for Henry Nanjo, Member) 

Peter Goldstein, Member MAR 6 1990 

Richard Sullivan, Member 
Dave Nitchman (for Angela Gittens, Member) —iwi .o. urdadv 

Ann Branston, CAO Jim Beals, DPW 

Doug Feil, Internal Audits Gary Torres, SFFD 

Phil Fairbrother, Sheriff Sanford Rosen, ISD 
Sandy Clayborn, Juv. Justice Community Linda Tanhola, ISD 

Rion Dugan, Superior Court Dan Healy, SFFD 

Robert Podesta, District Attorney Ron Ho, Muni. Court 

Ed Benner, Public Guest Bridget Bane, D.A. 
David Zebker, Public Guest 

Meeting was called to order at 10:10 AM 

MINUTES OF MEETING 90-1. January 31. 1990 

Approved for adoption with the correction of Santa Clara County in place 
of Alameda County with reference to the Family Support Bureau's CASES 
project being transferred. 

STAFF STATUS 

Ralph Jacobson reported he had just returned from an Imaging conference 
sponsored by AIIMS in Washington, D.C. and that he will be organizing a 
committee within a month to review the City's imaging needs. 

REGULAR CALENDAR - The following Three Year Information System Master 
Plans were reviewed and approved. 

PUBLIC DEFENDER 

APPROVED request for (4) additional PC's and printers. 

APPROVED request for (14) additional WordPerfect WP and Library packages. 

ADULT PROBATION 

APPROVED all PC and printer requests. The department and ISD should 
develop a written agreement detailing the timing of software installation 
and the priority/timing of any modifications to be made to the software. 
Additionally, the department and ISD should also file a quarterly report 
with EIPSC staff detailing the work completed to date (along with funds 
expended to date) and the estimated time/cost to complete the project. 
This requirement is made as the result of problems encountered with the 
installation of public domain software on behalf of other departments. 



1369 Paqe 1 



POLICE/OFFICE OF CITIZEN COMPLAINTS 

APPROVED request for (16) PC's each with two floppy drives, 40MB hard disk 

and VGA Monitor. 

APPROVED request for (5 packages) Lotus 1-2-3, (4 packages) dBase III 

Plus, (16 packages) MultiMate. 

APPROVED request for printer sound covers. 

The above upgrade of their present system was substituted in place of the 

department's request for either a VS5000 or Local Area Network. This 

decision was made due to the fact that the department does not have a 

person familiar with a multi-user environment and it not being necessary 

for users to be able to share data. It was noted that the department does 

process a lot of statistical information to justify the number of 

computers and they do have staff to handle the software. 

DISTRICT ATTORNEY 

RESERVED request for the Welfare Fraud Project pending submission of a 
letter from the Department of Social Services that they will furnish the 
equipment necessary for this project. 

RESERVED request for the General Prosecution Information System pending 
further analysis of the Honeywell system, approval of budget for a MIS 
Specialist III, and the possibility of using SANJIS. However, the project 
is not to be held in jeopardy if SANJIS is not ready to be implemented in 
the very near future. EIPSC supports the acquisition of a MIS specialist 
position for the interim budget period for preparing further analysis of 
the requested system. It was also noted that this reserve should not 
interfere with the department's budget process. 

SUPERIOR COURT/COUNTY CLERK 

APPROVED request for (3) additional terminals for the Criminal Div. 

APPROVED request for (12) additional Wang terminals for the Personnel, 

Probate and Pre-Trial Divisions. 

APPROVED request for a MIS Spec. II and System Operator. It was noted 

that these positions are justified by the current system as well as the 

proposed project listed below. 

RESERVED request for Local Area Network to be used at courtrooms located 

outside of City Hall based on the fact that space for these courtrooms has 

not been confirmed and the possibility of a Wang VS system rather than a 

LAN should be further considered. 

MUNICIPAL COURT 

APPROVED request for Civil Automation Project 

APPROVED request for Remote Printer for the Calendaring Unit 

APPROVED request for replacement and additional POS Hardware (printers and 

cash drawers) . 

APPROVED the request for (48) PC's, (20) dot matrix printers and (6) 

LaserJet printers. The department needs to substitute other types of 

laser printers for the HP's given since Hewlett Packard has not signed the 

South Africa affidavit. 

APPROVED request for (3) laptop PC's rather than (12) with the balance 

RESERVED. The department is to use these in a demonstration project in 

two or three courtrooms and report on the success of this project to EIPSC 

staff. It was also noted that it will allow the judges using these PC's 

to make decisions on the spot rather than taking recess for decisions. 

APPROVED the request to connect to the LEXUS database. 



MM Paae ? 



MUNICIPAL COURT (Continued) 

APPROVED the replacement of (20) 3270 PC's. However, the department should 
investigate PC's produced by vendors on the City's approved vendor list 
rather acquiring IBM PS/2's. 

It was noted by the committee members that EIPSC is obligated to review 
these requests as business cases without taking into consideration that 
they will be grant funded (Trial Court Funds). The EIPSC staff analyst 
assigned to these projects stated that possibly he might have recommended 
only (20) of the (48) PC's requested for FY 1990-91 and the other (28) in 
the next fiscal year had the Trial Court Funds not been available. 
However, as the past record of the department's keeping their cost/benefits 
commitment has been excellent and there would be a considerable discount 
realized by purchasing these computers at one time, it was felt that as a 
business case alone, this project approval is justified. 

JUVENILE JUSTICE COMMUNITY 

APPROVED request for ORACLE for the VS and PC. 

APPROVED request for Serial IOC and (2) additional Wang terminals. 

APPROVED request for Training Program. 

APPROVED $6,000 for request to install the Sonoma County Revenue Collection 

package and the balance of request ($100,000) be TABLED. The department 

should use the approved funds to better estimate both the costs and 

benefits of installing (and likely modifying) the Sonoma pacage. 

APPROVED additional funding for upgrade of hard disk drives since the 

request for LAN is tabled. 

RESERVED request for the JJ IS Requirements Analysis pending review of the 
SANJIS project. However, if the SANJIS project is delayed for an extended 
period of time, the reserve should be released to allow the department to 
develop an in-house application to meet their business needs. 

RESERVED request for new and upgraded software until the department can 
determine the packages it wishes to acquire or upgrade. 
TABLED request for Image Processing. 
TABLED request for Local Area Network. 

The request for a proposal to investigate connection to other computer 
systems should be directed to the Telecommunications Steering Committee. 

SHERIFF 

FY 1989-90 ~ APPROVED request to connect to the STARS system. 

FY 1990-91 - APPROVED all five projects that were approved in FY 1989-90 
PLAN, but were not funded in the budget process: Upgrade of the Wang CPU 
at San Bruno Jail, Court Section PC's, Training Section and Work Furlough 
(SWAP), WESTLAW for the Sheriff's Legal Counsel. 

Although there was no mention of the Civil Section automation project in 
the FY 1990-91 Master Plan, it was mentioned that a supplemental request 
for $117,000 will be presented to EIPSC in the near future and action will 
be taken at that time. 



1369 Page 3 



SAN FRANCISCO FIRE DEPARTMENT 

APPROVED request for ORACLE for the Consent Decree Compliance Project. 
APPROVED request for VS Consolidation and Transfer project 
APPROVED request for SAS System enhancements. 
APPROVED request for the FITS Revenue Enhancement project. 
RESERVED request for MIS resources project to be acquisitioned on a 
contract basis as the project does not require a full time position. 
Reserve will be released upon completion of the FITS project. 
DEFERRED request for BBI terminals until the DPW/BBI LAN has final 
approval . 



Steve Nelson, EIPSC Staff Analyst assigned to all the Public Protection 
Group departments, was complimented by the Committee for his analyses. 

Rudy Nothenberg suggested that the EIPSC Staff Analysts submit a list of 
observations for the review process of FY 1990-91 plans as was done last 
year. The Committee agreed as they felt this was very helpful in 
submitting instructions by the EIPSC staff and the departments' 
understanding of the EIPSC review process. 

Meeting adjourned at 12:10 PM. 



.60 



CITY AND COUNTY OR SAN FRANCISCO 
ELECTRONIC INFORMATION PROCESSING STEERING COMMITTEE 

t^Mo A GENDA 

Meeting 90-3, February 14, 1990 

Location: Room 289, City Hall (CAO's Office) 

10:00 AM RE VIEW OF EIPSC MEETING 90-2 MINUTES 

10:05 AM STAFF STATUS REPORTS 

1. Phone Approval Report #90-4 (1-29-2/9/90) 

2. Master Plan Review Calendar 

3. Letter from Judy Johnston, ISO regarding 
DA/Family Support Bureau CASES project 

4. Ed Benner Report 

10:10 AM CONSENT CALENDAR 

City Attorney Three Year Master Plan. 

89225-87: DPH/Mental Health Program - Request for 

release of reserve. 

10:15 AM REGULAR CALENDAR 

Purchaser Three Year Master Plan 

Library Three Year Master Plan 

Report on PROMIS project status by Matthew Ashe 



1374K 



PUBLIC COMMENT 



\ 



£60 



CITY AND COUNTY OF SAN FRANCISCO 
ELECTRONIC INFORMATION PROCESSING STEERING COMMITTEE 



* 5 

1 */«*/«© ^ruary 14, 1990 

TO: EIPSC Members 

FROM: Ralph Jacobson, EIPSC Staff Director 

SUBJECT: February 14, 1990 EIPSC Meeting Recap, Meeting #90-3 

Present: Rudy Nothenberg, Chairman 

Judy Johnston (for Henry Nanjo, Member) 
Dave Nitchman (for Angela Gittens, Member) 
Peter Goldstein, Member 

Ann Branston, CAO Mike Peth, DPH 

Barry McAvoy, DET Jim Beals, DPW 

Gene Barone, City Attorney Kathy Page, Library 

Ken Dowlin, Library Sanford Rosen, ISD 

Marv Geistlinger, Purchasing Linda Tanhola, ISD 

Mary Fitzpatrick, Purchasing Matthew Ashe, Assessor 

Ed Benner, Public Guest Steve Nelson, CAO 

Meeting was called to order at 10:05 AM 

ITEM: MINUTES OF MEETING 90-2. February 7, 1990 

Action 

Taken Approved for adoption. 

ITEM: STAFF STATUS REPORTS 

Phone Approval Report #90-4, (1/29-2/9/90) 
Action 
Taken: Committee gave consent of staff approval. 

Ralph Jacobson gave a verbal report as follows: 

The DataBase Committee held a meeting February 13, 1990 to discuss 
the databse policy, the financing options available, and the support 
that will be offered by ISD. If enough departments are budgeted for 
Oracle, it may be possible to save three to four million dollars 
over the next two years. 

Wang and Compaq were contacted and they informed EIPSC staff that 
their 286 personal computers will still be produced. The PC 
Standards Committee needs to address the 386SX PCs and LAN's 
immediately and report to EIPSC. 

The EIPSC Staff Director asked the Committee for their approval to 
form two new committees: Imaging and Geographical Information 
Systems. The Committee gave their approval. 

There have been queries from departments on the safety of VDTs. All 
queries will be forwarded to the Department of Public Health, 
Occupational Health Unit. EIPSC Staff was instructed to act as a 
conduit between City departments and the Occupational Health Unit on 
this issue. Dave Nitchman, Airport, and Michael Peth, DPH, will 
provide information they have to EIPSC staff. 

1395K EIPSC Meeting 90-3 February 14, 1990 Page 1 



The ISDN telecommunication test that was scheduled for last week was 
not implemented successfully due to the illness of one of the main 
people. It will be rescheduled. 

CONSENT CALENDAR : Committee took action as shown below. 

EIPSC No ACTION Project Description 

89384-45 APPROVED Department of Social Services request for 
Powerhouse Inquisitive Software 

89225-87 APPROVED Department of Public Health/Mental Health Programs 
request to release the funds reserved in FY 1989-90 Master 
Plan for the replacement of two old DEC PDP11/44 and 
PDP11/70 computers which are used to run billing systems 
for the Mental Health and Drug programs. A detailed 
configuration has been provided. 

90PLN-03 APPROVED CITY ATTORNEY'S THREE YEAR INFORMATION SYSTEM 

MASTER PLAN as follows: 
90343-03 APPROVED request for (2) LIS-24 Laser Printers 
90344-03 APPROVED request for VS System Printer Upgrade 
90345-03 APPROVED request for (15) Additional terminals and (1) 

Archiver. 
90346-03 APPROVED request for Hayes 9600 Baud Modem 
90347-03 APPROVED request for Infotek dial-in database 
90348-03 APPROVED Consulting request for education and training 
90349-03 APPROVED (1) Wang LDP8 Laser Printer for financial reports 

(2) Wang DM66/200 dot matrix printers for State-Net 
and DMV projects 
RESERVED (2) dot matrix printers pending whether the laser 
printers being replaced in the LIS-24 Laser 
Printer project (EIPSC #90343-03) can 
function instead of two of the dot matrix 
printers this project requests. 
TABLED request for (1) HP Paint Jet printer 
90350-03 RESERVED request for Claims Software Programming. 

The department may return to EIPSC for release of the 
reserve when: a) The original design assumption(s) 
that caused the cumbersome functional portions of the 
system are defined, and b) a formal definition is 
submitted that spells out what will be done to correct 
the current inadequacies. 

89051-03 RESERVED request for Voice Mail pending the beta-test 

version (89362-03) being installed and proven adequate for 
the department's short term requirements (adhereing to the 
"Interim Standards for Telephone Services"). The 
department may return to EIPSC for release of reserve at 
that time. 

The following projects are TABLED: 

VS310 Disk Upgrade 

Electronic Mai 1 

Additional Terminals FY 1991-92 



1395K EIPSC Meeting 90-3 February 14, 1990 Page 2 



REGULAR CALENDAR: The Committee took action as follows. 

EIPSC No Action Project Description 

90PLN-91 APPROVED PURCHASING DEPARTMENT'S Three Year Information 

System Master Plan as shown below. 
FY 1989-90 

89061-90 APPROVED additional funding for Phase III PROCUREMENT SYS. 

FY 1990-91 

90051-90 RESERVED additional funding for Phase III PROCUREMENT SYS., 

sub-phase C and D. Department is to return to EIPSC for 

release of reserve when sub-phases A & B are completed. 
90052-90 APPROVED Reproduction/Mail Room Project 

(1) Macintosh 

(1) TOPS Network 

(1) Pitney Bowes to Macintosh Link 
90053-90 APPROVED Office Automation/Central Office Project 
90054-90 APPROVED (1) Wang PC and printer for Central Warehouse in 

place of Macintosh requested. 
90055-90 RESERVED funding request for Fleet Management Project until 

the department provides detailed configuration and cost. 



90PLN-41 APPROVED S.F. PUBLIC LIBRARY Three Year Information 
System Master Plan as follows: 

FY 1989-90 

89386-41 APPROVED (2) Macintosh lis for Public Use Project for which 

grant funding is available. 
FY 1990-91 

90056-41 APPROVED Telephone System Conversion 
90057-41 APPROVED Electronic Serv/Communication. Project should be 

coordinated with the DET. 
90058-41 APPROVED RLIN/OCLC-IBM compatible PC's 
90059-41 APPROVED CD-ROM Indexes and access tools 
90060-41 APPROVED Dedicated Telephone Line 
90061-41 APPROVED FAX Machines in place of FAX boards for Order 

Department and Branch Libraries. 
90062-41 APPROVED a Compaq SLT/20 Laptop Computer for City 

Librarian' s Office. 
90063-41 RESERVED request for Public Use Microcomputer Project 

pending funding grant from the California State Library 

sponsored Partnership for Change. 
90064-41 RESERVED funding for Multimedia Information experiment. 

Department may come back to EIPSC if outside funding is not 

obtained. 
90065-41 RESERVED LAN request pending PC Standards Committee study 

of LAN's. 
90066-41 RESERVED PC worksations/Onl ine Catalog pending LAN study by 

the PC Standards Committee. 



NOTE: Of the four Committee members present, Rudy Nothenberg 
abstained from voting action and Richard Sullivan approved by proxy. 

PROMIS Project Status Report 

Matthew Ashe of the Assessor's office reported that the project is 
now called Citywide Property Management Information System. The 
problems of hiring a project director have been solved and the 
project is now back on schedule. 
1395K EIPSC Meeting 90-3 February 14, 1990 Page 3 



The Board of Supervisors approved FY 1989-90 supplemental funding in 
the amount of $316,000 and funding of $1,200,000 is being requested 
in FY 1990-91. 

The project is presently in the process of evaluating alternatives. 
This is an important phase and 21 separate entities (counties, 
cities, vendors) have been contacted. They are hopeful they can 
select and modify an existing package. Two people in the Assessor's 
office are devoting a large part of their time to the project. The 
consultants have been very responsive. 

Project should have a final report ready by March 18, 1990, which 
should enable EIPSC to see what is actually available. 

It was decided that since this report would not be ready until March 
16th, the Assessor's Three Year Master Plan be taken off Consent 
Calendar and put on Regular Calendar. EIPSC staff should obtain a 
copy of Matthew Ashe's working papers. 

Meeting adjourned at 11:25 AM. 



1395K EIPSC Meeting 90-3 February 14, 1990 Page 4 



CITY AND COUNTY OF^SAN FRANCISCO 
ELECTRONIC INFORMATION PROCESSING STEERING COMMITTEE 



^AGENDA 

Meeting 90-4, February 21, 1990 

Location: Room 289, City Hall (CAO's Office) 

10:00 AM REVIEW OF EIPSC MTG. 90-3 (2/14/90) MINUTES 

10:05 AM STAFF STATUS REPORTS 

10:10 AM CONSENT CALENDAR 

War Memorial Three Year Information System Master Plan 
Port Three Year Information System Master Plan 

10:15 AM REGULAR CALENDAR 

Board of Supervisors Three Year Master Plan 
Airport Three Year Master Plan 



PUBLIC COMMENT 



1398K 



SP 






CITY AND COUNTY QF SAN FRANCISCO 
ELECTRONIC INFORMATION PROCESSING STEERING COMMITTEE 



February 21 , 1990 






TO: EIPSC Members i*v#~UM£niT8 DRPTi 

FROM: Ralph Jacobson, EIPSC Staff Director 

SUBJECT: February 21, 1990 EIPSC Meeting Recap, Meeting #90-4 

Present: Rudy Nothenberg, Chairman 

Judy Johnston (for Henry Nanjo, Member) 

Andy Moran, Member 

Richard Sullivan, Member 

Peter Goldstein, Member 

Dave Nitchman (for Angela Gittens, Member) 

Ann Branston, CAO Barry McAvoy, DET 

Doug Feil, CONTROLLER/Int. Aud. Steve Nelson, CAO 
John Taylor, BOS Moe Vazquez, BOS 

Rod Loucks, PUC/BMIS Jim Beals, DPW 

Ed Benner, Public Guest 

Meeting was called to order at 10:05 AM 

ITEM: MINUTES OF EIPSC MEETING 90-3. February 14, 1990 

Action 

Taken: Approved for adoption. 

Ralph Jacobson gave a verbal report on staff status as follows: 

The Database Committee asked departments to commit to the acquistion 
of ORACLE during the next 2 1/2 years. To date, response has been 
good. It is hoped to hit $1 million to $2 Million in another week. 
The Database Committee and Purchasing are in the process of 
negotiating a master contract with ORACLE. 

The PC Standards Committee recommends that EIPSC standardize on 
processors using the 386SX chip for the recommended entry level 
machine. The committee is in the process of evaluating the Orchid, 
Mylex, and Everex 386SX products, and will make specific 
recommendations to EIPSC within two weeks. 

The committee has established two working groups, one to study LANS 
and one to evaluate printers, monitors, and laptop PCs. The LAN 
group will meet next week to define its scope. EIPSC staff will 
send a memo out to departments soliciting participation. 

The Geographic Interface System committee has not been established, 
but Mike Peth from Public Health has already volunteered to be on 

the committee. 

As reported last week, the TSC sub-committee ISDN test was not 
successful. The testing subcommittee's membership is being 
increased to bolster top management presence and commitment. Barry 
McAvoy, DET, and Kuni Takeshita or Archie Lee of ISD will attend all 
future meetings. 

1405K EIPSC Meeting No. 90-4, February 21, 1990 Page 1 



A smaller test was done to ensure that the lines and digital modems 
are working correctly. An IBM terminal was connected to the 
mainframe using the phone line installed between the Tax Collector's 
Office and the City Hall mainframe. The test ran successfully. The 
next test will be more thoroughly specified and responsibilities 
more clearly delineated. Additional hardware is in the process of 
being acquired so that the test can be conducted without any impact 
on the Tax Collector's current operations. 

CONSENT CALENDAR : The Committee gave consent of Staff approval on 
the following Three Year Information System Master Plans. 

9QPLN-46 WAR MEMORIAL & PERFORMING ARTS CENTER 

EIPSC # Action Project Description 

90067-46 APPROVED Office Automation Hardware - Phase 3 
90068-46 APPROVED Fin. Planning/Accounting Training 
90069-46 RESERVED Booking/Tracking - ORACLE. Department should 
explore Booking and Tracking applications for use with Oracle and 
return to EIPSC Staff for release of the reserve. 

90PLN-39 PORT OF SAN FRANCISCO 

90070-39 APPROVED 9600 Baud Modems 
90071-39 APPROVED CAD Digitizer 
90072-39 APPROVED PC Ram Chips 
90073-39 APPROVED LAN Surge Supressor 
90074-39 APPROVED Building Inspector Wrokstation 
90075-39 APPROVED Desktop Computer for Haz. Management 
90076-39 APPROVED Page Scanner & LaserJet Printer 
90077-39 APPROVED LaserJet Printer for CAD Workstation 
90078-39 APPROVED Laptop PC for Haz. Materials 
90079-39 APPROVED Structural Analysis software 
90080-39 APPROVED CAD Surveying AutoCad Version 10.0 
90081-39 APPROVED General Software 

90082-39 APPROVED Eng. Safety Insp. Sys. Study (In-house) 
90083-39 APPROVED Personnel Tracking & Info. Sys. Study 
90084-39 APPROVED Cost Center Detail Report (In-house) 
90085-39 APPROVED Migration Study (In-house) 

REGULAR CALENDAR The following Three Year Information System 
Master Plans were reviewed and approved by the Committee. 

90PLN-01 BOARD OF SUPERVISORS 

90086-01 RESERVED Automated Support: Policy Staff Section. 
EIPSC Staff is authorized by the Committee to release the 
reserve when the BOS has completed the approval cycle for the 
staff positions involved in this project. 

90087-01 RESERVED Delinquency Prevention Commission. The 

department may return to EIPSC for release of the reserve when a 
person from the Commission has completed an investigation 
(reviewing alternative hardware/software configurations, use of 
the Reproduction Bureau ), and has determined first-hand that a 
low-end configuration will (or will not) meet the Commission 
requirements. 

The Committee TABLED the department's request for Computer-Based 

Facsimile Communications. 

1405K EIPSC Meeting No. 90-4, February 21, 1990 Page 2 



90PLN-27 AIRPORT 

EIPSC # Action Project Description 

FY 1989-90 

89389-27 APPROVED Lie. /Permit Bur.I.D. Verification Upgrade 
89390-27 APPROVED Emergency Nofi cation Sys. 

FY 1990-91 

90088-27 APPROVED Staffing for Master Plan Project Management 
90089-27 APPROVED Geographic Info. Sys. Hardware/Software 
90090-27 APPROVED Disaster Recovery Wang/VS tape drive 
90091-27 APPROVED (1) Wang WS for Operations Management 
90092-27 APPROVED Replacement of Obsolete Wang Printers 
90093-27 APPROVED Geographic Info. Sys. LAN Memory 
90094-27 APPROVED Accounting memory upgrade 
90095-27 APPROVED Geographic Info. Sys. Disk Upgrade 
90096-27 RESERVED Airport Master Plan Project Management pending 
acquisition of an 1863 Senior Systems and Procedure 
Analyst, Special Project. 

RESERVED the Lantastic local area network software pending 
review by the PC Standards Committee of LAN's. The 
department should consider implementing a Novell LAN, 
consistent with the Airport's four existing and one 
proposed network. 
90097-27 *RESERVED (6) Wang PC replacements 
90098-27 *RESERVED Financial Planning Project 
90099-27 *RESERVED Accounts Receivable Analysis 
90100-27 *RESERVED Extend Custodial Manpower Scheduling 
90101-27 *RESERVED Art Objects Control 
90102-27 *RESERVED development of Property Management Info. Sys. 

APPROVED ORACLE for this project. 
90103-27 *RESERVED additional funding for On-going Projects 

*The department is to prepare, for EIPSC staff review, a staffing 
plan for system development projects they feel can reasonably be 
accomplished through June, 1991. Projects which cannot be completed 
should be cancelled. The department may re-submit these as new 
projects to EIPSC when adequate resources are available for 
implementation. The reserve on new projects marked with an asterisk 
(*) may be released upon satisfaction of EIPSC staff that the above 
has been accomplished. 

It was noted that now that a database is available, several of the 
projects that were backlogged awaiting a database selection, should 
move forward. 

The Committee TABLED the Time Roll Expansion Project Equipment. The 
department may bring this project to EIPSC after the Automated Time 
Roll System has been implemented. 

The Committee TABLED the DEMS project. 

Meeting adjourned at 11:00 AM. 



1405K EIPSC Meeting No. 90-4, February 21, 1990 



Page 3 



L»OUUMENTS DEFT. 

MAR 6 1990 

W i °'"HI IO I IROAQV 

CITY AND COUNTY OF- SAN FRANCISCO 
^p ELECTRONIC INFORMATION PROCESSING STEERING COMMITTEE 

AGENDA 

Meeting 90-5, March 7, 1990 

Location: Room 289, City Hall (CAO's Office) 

10:00 AM REVIEW OF EIPSC MTG. 90-4 (2/21/90) MINUTES 

10:05 AM STAFF STATUS REPORTS 

10:10 AM CONSENT CALENDAR 

89393-03: CITY ATTORNEY Supplemental Request 

for Fiber Optic Cabling 
89391-04: DA/FSB Request for Wang upgrade 
89392-83: DPH/Emergency Med. Services Request 

for Study of EMS Response to the 

October 17th Earthquake. 
89PLN-06: SHERIFF Supplemental Appropriation 

for Civil System 
90PLN-78: RECORDER Three Year Information 

System Master Plan 

10:15 AM REGULAR CALENDAR 

ASSESSOR Three Year Info. Sys. Master Plan 
CITY PLANNING Three Yr. Info. Sys. Master Plan 
DPW Three Year Info. Sys. Master Plan 



PUBLIC COMMENT 



1428K 



) 



SP 
£60 
5 



M 



2>h/lO 



CITY AND COUNTY OF SAN FRANCISCO 
ELECTRONIC INFORMATION PROCESSING STEERING COMMITTEE 



March 7, 1990 

DOCUMENTS Dl 

TO: EIPSC Members |yj/\R g 8 IS - 

FROM: Ralph Jacobson, EIPSC Staff Oirector SAN fkmm»w»~**0 

SUBJECT: March 7, 1990 EIPSC Meeting Recap, Meeting #90-5 

Present: Rudy Nothenberg, Chairman 

Judy Johnston (for Henry Nanjo, Member) 

Richard Sullivan, Member 

Peter Goldstein, Member 

Dave Nitchman (for Angela Gittens, Member) 

Andy Moran, Member 

Rod Loucks, PUC/BMIS Linda Tanhola, ISD 

Jim Beals, DPW Sanford Rosen, ISO 

Ron Hass, ISD Matthew Ashe, Assessor 

Scott Dowdee, City Planning Jeanne Dorward, Assessor 

Milton Edelin, City Planning Doug Feil, Internal Aud. 

Meeting was called to order at 10:05 AM 

ITEM: MINUTES OF EIPSC MEETING 90-4. February 21. 1990 

Action 

Taken: Approved for adoption. 

Ralph Jacobson gave a verbal report as follows: 

A meeting of the PC LAN subcommittee was held last week. A scope was 
formulated that will permit some preliminary recommendations to EIPSC in 
a relatively short amount of time. 

The Committee adopted the proposed scope for the PC LAN subcommittee. 
The subcommittee will present target dates at the next EIPSC meeting. 

The Voice Mail RFP is proceeding. Vendor offerings will be reviewed and 
a RFP will then be issued. Departments that have budgeted funds for 
voice services will be worked with and other departments contacted for 
their interest. 

Wang is offering a free, one day, high-level application analysis. They 
will send in a team of consultants who will spend a full day reviewing an 
application. This will include work flow analysis. The offer has been 
extended to the Bureau of Building Inspection and City Planning. They 
have accepted with the proviso that the study be limited to the permit 
process and that all documents from the study be made public. 

CONSENT CALENDAR 

89393-03: CITY ATTORNEY Supplemental Request for Fiber Optic Cabling 
89391-04: DA/FSB Request for Wang upgrade 



CONSENT CALENDAR (Continued) 

89392-83: DPH/Emergency Med. Services Request for Study of EMS 

Response to the October 17th Earthquake. 
89PLN-06: SHERIFF Supplemental Appropriation for Civil System 

The Committee consented to staff approval of the above requests with the 
addition of a line in the DA/Family Support Bureau approval to read that: 
"The department should substitute another vendor for the HP LaserJet II-D 
printers that can sign the South Africa affidavit, or establish a 
fiduciary case in conjunction with the Purchasing Department ." 

RECORDER Three Year Information System Master Plan 

The Committee consented to staff approval as follows. 

EIPSC NO Action Project Description 

90105-78 APPROVED Coversion of Indexes to Computer Fiche 
(1) Compaq 486-25, 600 mega memory, 

16 ports, 2400 Modem 
(1) HP Laster Jet II 
(6) WYSE Terminals Model WY60 
9 track tape drive, Reformater Model MY9905 
Database Inbats (Oracle) 
The department is to report back to EIPSC, with next year's 
master plan, the progress with the COM/Fiche conversion. 
Comparison of outside conversion costs versus in-house progress 
should be presented. 
90106-78 APPROVED (16) Data General Terminal replacements 
90107-78 APPROVED Automated Telephone Answering System 
Department is to coordinate with the 
EIPSC Telecommunications Subcommittee 
for inclusion in RFP process as a test 
department. 

REGULAR CALENDAR 

ASSESSOR Three Year Information System Master Plan 
The Committee approved the plan as follows. 
EIPSC NO Action Project Description 



90108-02 APPROVE 

90108-02 RESERVE 

90109-02 APPROVE 
90110-02 RESERVE 
90111-02 RESERVE 



Replacement of Existing Mainframe Hardware 

(17) Terminals, (2) Printers 

New Mainframe Hardware pending completion of Prop. 

Management Info. Sys. alternatives study. 

PC Acquistion - (2) PC's 

PROMIS Hardware 

Property Management Information System 

Department is to return to EIPSC with implementation 

plan and revised cost estimates after alternatives 

study is complete. 



'7) 



DPW Three Year Information System Master Plan 

The Committee reviewed and approved the plan as follows 

EIPSC NO ACTION Project Description 

90112-90 APPROVED Employee Development/Training 89074-GOA 
90113-90 APPROVED Accounting Automation Study (In-house) 
90114-90 APPROVED Payroll Automation Study (In-house) 

The department should return to EIPSC after the 
initial study for these two projects and use the 
STRADIS methodology for development. 
90115-90 APPROVED Discharge CAD & Tracking 89078-WPC 
90116-90 RESERVED BBI #1 Create Records Management Network 
BBI may return to EIPSC for release of reserve when: 

1) The Bureau has prepared a gross level document describing 
what the internal staff perceives the Bureau will look like in 
three to five years, assuming this project becomes a reality, 
and submits the document for EIPSC approval. 

2) The Bureau has prepared a detailed document that spells out 
how the anticipated BBI systems will interact with and support 
other departments. The document must also address the next 12 
to 18 months with specifics about the projects that will be 
started and in progress during that period of time. This 
document should identify such elements as programs, volumes, 
conversion processes, data entry estimates, scanning 
requirements, and the timeframe within which milestones will 
occur. The document should be submitted to EIPSC to be reviewed 
for feasibility and approval. 

3) The Bureau has prepared a detailed document defining the 
requirements to be reviewed by potential imaging vendors. 

4) The Bureau has prepared (in consultation with the EIPSC 
imaging subcommittee) a Request For Information to be 
disseminated to potential imaging vendors. Such vendors should 
supply the Bureau with information (prices, options, 
configurations, etc.) that will meet the requirements defined by 
the Bureau. 

5) The Bureau has addressed the new type of inter-departmental 
data processing relationship that will be established between 
DPW's Bureau of Building Inspection and the Department of City 
Planning. It will be necessary for the two departments to 
define responsibilities in a new context, and prepare a document 
defining that relationship. Consequently, the two departments 
should cooperate in the preparation and presentation of this 
document. 

90117-90 RESERVED BOA #1 Arch. Specs . - (1) PC, laser printer and 

software pending the hiring of an additional clerk. 

90118-90 APPROVED BOA #2 Proi . Management - (2) Everex 386 PC's and (2) 
Harvard project manager software. 

90119-90 APPROVED BOA #3 - (2) CAD Workstations 



ft 



DPW Three Year Info. Sys. Master Plan (Con't.) 



90120- 
90121- 



90122- 
90123- 



90 RESERVED 
90 RESERVED 



90 APPROVED 
90 APPROVED 



90124-90 APPROVED 



90125-90 RESERVED 



1) 



2) 



90126-90 RESERVED 



BOE #1 Gen. Eng. Automation 

BOE #2 Eng. CAD 

The department may return to EIPSC staff for release 

of the reserve on these two projects when they have 

identified the hardware/software configuration and 

funds are available for staff training. 

CWP #1 Clean Water Sewer CAD - (1) PC with AutoCad 

GOA #1 Captial Assets Planning - (1) PC with printer, 

mainframe connection (IRMA) and s/w. 

GOA #2 Environmental Health & Safety 

(1) Apple MAC Ilci, tape backup unit, full page color 

monitor, 2400 baud modem, 512 print buffer and desktop 

publishing software. 

TEO #1 Parking Meter Inventory and Control 

The bureau may return to EIPSC for removal of the 

reserve when: 

The Bureau has prepared a plan that defines a schedule 

with milestones for the design of the application 

software. At that time, EIPSC will release $20,000 so 

the Bureau can perform the software application design 

work. 

The remaining funds ($79,900) will be released when 

the Bureau has completed the software application 

design work, and returns to EIPSC with the design 

document for approval. 

a. The design document must include an analysis of 
Project TEO #2 Traffic Signal Inventory and 
Control , and the possible requirements the two 
projects have in common. 

b. The design document must include an analysis of 
existing software packages that may fit the 
requirements and influence in the make/buy 
decision. 

TEO #2 Traffic Signal Inventory & Control 
The Bureau may return to EIPSC for release of the reserve when: 

1. The Bureau has prepared a plan that defines a schedule, 
with milestones for the design of the application 
software. At that time, EIPSC will release $7,500 so the 
Bureau can perform the software application design work. 

2. The remaining funds ($7,300) will be released when the 
Bureau has completed the software application design work, 
and returns to EIPSC with the design document for approval, 
a. The design document related to the 

application software for this project 
must be coordinated with activities 
for TEO #1 Parking Meter Inventory and 
Control . and it must consider the common 
requirements of both projects. The 
decision to make or buy application 
software for this project must be 
justified in conjunction with TEO #1 . 



Page it. 



t 



DPW (Con't.) 
90127-90 APPROVED 

90128-90 APPROVED 

RESERVED 
90129-90 APPROVED 

90130-90 APPROVED 
90131-90 APPROVED 



90132-90 APPROVED 
90133-90 APPROVED 



TEO #3 Traffic Engineering Automation 

(3) Everex 386 PC's 

(1) Eng. Graphics Printer 

(3) Copies of Lotus, Rbase and Word Perfect 

WPC #1 Industrial Pollution Enforcement 

(3) Everex Step/386 PC's 

(1) Laser Printer 

(3) Lotus, Word Perfect and Dbase s/w 

$11,950 for (2) additional PC's, (1) printer pending 
an analysis of equipment utilization. 
WPC #2 Industrial Waste:AS/400 Connection 

(1) Everex 386, 5250 emulation kit 

(2) 7568 LDPA modems 
(1) Laser Printer 
Dedicated phone line 

WPC #3 Technical Services Div. 

(1) Apple Macintosh SE/30 

(1) Applke Macintosh lie i 

WPC #4 ELKE Access/AS/400 Connectivity 

(1) Protocol converter and emulator s/w for Macintosh 

(1) Apple Macintosh Ilci 

(1) Apple Macintosh SE/30 

(1) Report Printer 

(4) IBM Terminals 

(2) 386 PC's with 9600 modems 
Misc. software (CAD, spreadsheet) 
Contract Admin . (1) Portable PC 
Personnel Admin. - Replace 8088 PC and 
printer 



CITY PLANNING Three Year Information System Master Plan 

The Committee reviewed and approved the plan as follows. 

90134-90 RESERVED Local Area Network 

The department may return to EIPSC for release of the reserve 
when : 

a. BBI has completed the 12 to 18 month detailed plan 
regarding the projects to be addressed. City Planning will 
adjust its schedule to suit the timeline and milestones of 
that BBI schedule. City Planning and BBI will request 
EIPSC approval jointly because of their interdepedence in 
the LAN area. 

b. The Department has reviewed their LAN configuration 
requirements and either reduced the initial request or 
better justified the current request. 

c. Cost figures associated with the hardware include 
appropriate discount amounts. 

d. Definitive responsibilities have been established for 
departmental interaction between BBI and City Planning. 

The $85,000 from project No. 85137-29 is to be reallocated to 

this project. 

NOTE: When this project is released, the laser printer from the 

Permit Tracking project will be released to be used with the LAN 

configuration. 



CITY PLAHKING (Continued) 



, 






90135-29 RESERVED Permit Processing 

The Department may return to EIPSC for release of the reserve on 
ten (10) 386SX-Based PCs rather than the twenty-one (21) 
requested when: 

a. It is determined, as stated during interviews, that no 
programming is required for this project, or if programming 
is required — who has the responsibility. 

b. The Department LAN project has been released. 

c. The implementation plan/schedule for this project has been 
formally prepared by City Planning and accepted by EIPSC 
(including plans for documentation, education and training). 

90136-29 RESERVED Records Management 

The Department may return to EIPSC for release of the reserve 
when: 

a. It is determined who is responsible for the cost of 
software development, and what that development cost will 
be. 

b. The relationship of this project to the BBI short-term plan 
has been defined. 

c. The Department LAN project has been released. 

d. The implementation plan/schedule for this project has been 
formally prepared by City Planning and accepted by EIPSC 
(including plans for documentation, education, and 
training) . 

When the project is released, the $125,660 for project Nos. 
85136-29 and 86173-29 is to be reallocated to this new project. 

90137-29 RESERVED Zoning Database 

The Department may return to EIPSC for release of the reserve on 
one (1) 386SX-Based PC and the senior data entry operator (1721) 
when: 

a. It is determined who is responsible for the cost (if any) 
of software development, and what that development cost 
will be. 

b. The relationship of this project to the BBI short-term plan 
has been defined. 

c. The Department LAN project has been released. 

d. The implementation plan/schedule for this project has been 
formally prepared by City Planning and accepted by EIPSC 
(including plans for documentation, education, and 
training) . 



Page 6. 



CITY PLANNING (Continued) 

90138-29 RESERVED Public Information 

The Department may return to EIPSC for release of the 
reserve on four (4) 386SX-Based PCs when: 

a. It is determined who is responsible for the cost (if 
any) of software development, and what that 
development cost will be. 

b. The relationship of this project to the BBI 
short-term plan has been defined. 

c. The Department LAN project has been released. 

d. The implementation plan/schedule for this project has 
been formally prepared by City Planning and accepted 
by EIPSC (including plans for documentation, 
education, and training). 

90139-29 RESERVED Transportation Demand Model 

Department may return to EIPSC for release of the reserve 
when: 

a. The SUN computer being requested by the Department 
has been approved. 

b. EIPSC receives a letter regarding the sale of the H/P 
320. 

c. The Department drops the request for an "E"- sized 
plotter. Put a "J"-sized electric color plotter on 
the LAN, eliminating the purchase of two plotters. 

d. The software evaluation has been completed and the 
specific software package has been identified. 

e. A successful test of the software has been run on a 
SUN computer with the specifications requested in the 
Department's SUN enhancements. 

90140-29 RESERVED Permit Tracking 

The department may return to EIPSC for release of the 
reserve when the DPW/BBI LAN is implemented. 

City Planning, along with DPW/BBI, should commit to staffing (MIS positions) and 
support of these projects, i.e. training, etc. 

The following projects are TABLED: 

Planning Database 
Management Database 

Embarking on these projects along with those reserved would 
convolute the implementation process and highly reduce the 
probability of achieving a timely, cost-effective completion 
for any of the projects. 

The EIPSC meeting scheduled for March 14th is cancelled . 

Next EIPSC meeting is March 21st. A meeting for March 28th is 
added to the schedule. 

Meeting adjourned at 12:00 Noon. Paee 7. 



SF 
£60 

CITY AND COUNTY OF. SAN FRANCISCO 
ELECTRONIC INFORMATION PROCESSING STEERING COMMITTEE 

3/2,1/40 



AGENDA 

-~-^ ..,._, JT3 DEPT. 
Meeting 90-6, March 21, 1990 jyj^p i 'J 1.990 

Location: Room 289, City Hall (CAO's Office) <vn francisco 

3 ' IRQAQV 

10:00 AM REVIEW OF EIPSC MTG. 90-5 (3/7/90) MINUTES 

10:05 AM STAFF STATUS REPORTS 

89398-72: AGRICULTURE - Purchase of HP LaserJet printer 
89394-34: HUMAN RIGHTS/COMM.ON STATUS OF WOMEN - Phone 

Installation at 25 Van Ness Avenue 
89397-35: PUC/MUNI - Purchase of Word Perfect Software 

10:10 AM CONSENT CALENDAR 

899401-38: POLICE - Purchase IBM and Harris Hardware 

10:15 AM REGULAR CALENDAR 

SANJIS Three Year Information System Master Plan 
RETIREMENT Three Year Information System Master Plan 
SOCIAL SERVICES Three Year Info. System Master Plan 

PUBLIC COMMENT 



1457K 



CITY AND COUNTY OF SAN FRANCISCO 
Electronic Information Processing Steering Committee 



March 21 , 1990 
TO: EIPSC Members 



FROM: Ralph Jacobson, EIPSC Staff Di 

7/ 
SUBJECT: March 31 1990 EIPSC Meeting Recap, Meeting #90-6 



)i rector /<^-" 



DOCUMENTS DET 



\arWi t-KANUiSsiCQ 



Present: Rudy Nothenberg, Chairman _ DD 

Judy Johnston, Member 
Richard Sullivan, Member 
Peter Goldstein, Member 

Dave Nitchman (for Angela Gittens, Member) 

Ann Branston, CAO Linda Tanhola, ISD 

Rudy Hernandez, Retirement Sanford Rosen, ISD 

Kieran Murphy, Retirement Ron Hass, ISD 

Doug Feil, Internal Audits Jim Beals, DPW 
Ed Benner, Public guest 

Meeting was called to order at 10:00 AM. 

ITEM: MINUTES OF EIPSC MEETING 90-1*. March 7. 1990 

Action 

Taken: Approved for adoption with the addition of a line to read under 
City Planning Three Year Master Plan that: "the department 
should commit to staffing (MIS positions) to implement the new 
systems." 

ITEM : STAFF STATUS 

Information System Requests Approved by EIPSC Staff: 

89398-72: AGRICULTURE - Purchase of HP LaserJet printer 

89394-34: HUMAN RIGHTS/COMM. ON STATUS OF WOMEN - Phone 

Installation at 25 Van Ness Avenue 

89397-35: PUC/MUNI - Purchase of Word Perfect Software 
Action 
Taken: Committee gave consent of staff approval. 

Ralph Jacobson gave a verbal report as follows: 

A meeting of the PC LAN subcommittee was held last week. Initital 
efforts at investigating the important LAN issues were discussed. It was 
felt that it is too early to establish a meaningful completion date. 

The Registrar has received permission from the Mayor's office to use the 
OCTEL voice mail switch for the June and November elections. 

Wang is offering a free, one day, high-level application analysis. The 
DPW/BBI and City Planning have accepted the offer. A similar offer is 
also being made to SANJIS. Wang is also presenting to the EIPSC LAN 
subcomittee Wang's view of local area networks and how they fit into 
Wang's long term direction this afternoon, March 21st. 



1470K Page 1 



The latest ISDN test was successful. The Tax Collector's Wang VS is now 
communicating with the City Hall mainframe over digital modems that use 
the City Hall telephone switch. The Tax Collector will be performing 
tests during the month. 

ISDN test 2 will take place after the Superior Court installs its 
replacement Wang, probably sometime in April or May. 

Municipal Court is installing a "clear channel" line between the Hall of 
Justice and City Hall next month. They will allow us to use some lines 
for our ISDN test 3. 

An article appeared in Communications Week that discusses San Francisco's 
plans for telecommunications. 

Andy Moran's term expires this April. The candidates from an updated 
list from the last time EIPSC selected a new member should be considered 
and any others the Committee feels would be appropriate. These 
candidates will be discussed in depth at the next EIPSC meeting. 

CONSENT CALENDAR 

89401-38: POLICE - Purchase of IBM and Harris Hardware 
Committee gave consent of EIPSC Staff approval. 

CONTROLLER (except ISD) Three Year Information System Master Plan 

The Committee consented to EIPSC Staff approval as follows: 

EIPSC NO ACTION Project Description 



89409-09 APPROVED Fin. Ops. - Financial Systems LAN 

(4) PC's 
RESERVED Balance of equip, request pending PC LAN 

subcommittee report to EIPSC. 
89410-09 APPROVED Fin. Ops. - ORACLE Software Package 
89411-09 APPROVED Fin. Ops. - All Non-HRC LAN specific hardware 

RESERVED Balance of HRC-LAN specific hardware pending PC 

LAN subcommittee report to EIPSC. 
90145-09 RESERVED Fin. Ops. - Financial Services LAN pending report 

of PC LAN subcomm. 
90146-09 APPROVED Internal Audits 

(1) Compaq 386 PC 

(1) Letter quality printer 

Associated Software 
90147-09 RESERVED Internal Audits - (3) Laptops pending the 

recommendations of the PC Standards Committee 
90148-09 APPROVED PPSD - 19 Additional Harris Terminals 
90149-09 APPROVED PPSD - (2) Compaq 386 PC's w/VGA monitors, letter 

quality printer, laser printer, modem and 

associated software 
90150-09 APPROVED PPSD - Funding for PC training through ISD' s End 

User Computing program 
90151-09 RESERVED PPSD - PC Link and Security Override Modification 

projects pending a more thorough analysis of the 

department's needs in this area. Additionally, 

the EDP Auditor should review any proposals in 

this area to ensure that confidential payroll 

data is protected. 



1470K 



Page 2 



REGULAR CALENDAR 

SANJIS Three Year Information System Master Plan 

After a conversation with the EIPSC Staff Director, the SANJIS Committee 
will be considering alternative approaches to designing and implementing 
SANJIS. 

The Committee took the following action on departments' projects that had 
been reviewed in conjunction with SANJIS: 

90142-04 MAINTAIN RESERVE on the District Attorney's General Prosecution 
Info. System project . The technical position recommended for approval 
for the DA's office should work not only on the DA's individual 
requirements, but should also assist in the SANJIS requirements study, 
thereby ensuring that the DA's needs are addressed. 

90039-12 RELEASE THE RESERVE on the Juvenile Justice System requirements 
analysis. However, the analysis is to be performed in conjuction with 
the SANJIS analysis. 

RETIREMENT Three Year Information System Master Plan 

The Committee decided to continue review of the department's plan at the 
next EIPSC meeting scheduled for March 28, 1990, to allow the department 
and ISD time to ascertain the funding necessary to actually maintain the 
Retirement System Project - Phase I and the funding estimated for new 
development. The Committee will then take action on what amounts of the 
$1,233,488 requested are to be approved and reserved. 

The Committee also deferred action on the Workers' Compensation Project 
until the next EIPSC meeting. 

EIPSC staff is to write a letter to the Workers' Compensation project 
director requesting that they submit a plan to the Mayor's Office and 
EIPSC of what it would take to update all of the Workers' Compensation 
data so that the Corporate Systems system may operate at its full 
potential on a crash basis. 

April 4th is added to the meeting schedule for review of DPH, 
Controller's ISD and Treasurer/Tax Collector Three Year Plans. 

Meeting adjourned at 11:05 AM. 



1470K Page 3 



*4 

ZlZkl^C) CITY AND COUNTY OF-'SAN FRANCISCO 

Electronic Information Processing Steering Committee 

^ AGENDA DOCUMENTS DEPT. 

Meeting 90-7, March 28, 1990 

Location: Room 289, City Hall (CAO's Office) Jjjj 

10:00 AM REVIEW OF EIPSC MTG . 90-6 (3/21/90) MINUTES 

10:05 AM STAFF STATUS REPORTS 

Phone Approval Report #90-6 (2/26-3/23/90) 

Information System Requests Approved By EIPSC Staff 

89400-01: BOARD OF SUPERVISORS - Supplemental 
Appropriation for FY 1989-90. 

Minutes from 3/21/90 PC LAN Subcommittee Meeting 

10: 10 AM CONSENT CALENDAR 

89413-38: POLICE/Sr .Escort Patrol - Wang 386 PC 

89416-38: POLICE/Sr .Escort - (2) Macintosh PC's 

89415-38: POLICE - Personal Service Contract 

89070-90: DPW/BOE - Purchase of Laser Plotter 

89414-90: DPW/BOE - Computer & PBX Equipment 

10:15 AM REGULAR CALENDAR 

RETIREMENT Three Year Info. System Master Plan 
SOCIAL SERVICES Three Year Info. System Master Plan 
PUC Three year Info. System Master Plan 

Committee member replacement for Andy Moran 

PUBLIC COMMENT 

1471K 



CITY AND COUNTY OF SAN FRANCISCO 
Electronic Information Processing Steering Committee 

AGENDA 



Meeting #90-8, April 11, 1990 

Location: Room 289, City Hall (CAO's Office) 

10:00 AM REVIEW OF EIPSC MTG. 90-7 (3/28/90) MINUTES 

10:05 AM STAFF STATUS REPORTS 



Phone Approval Report #90-7 (3/26-30/90) 

Phone Approval Report #90-8 (4/2-6/90) 

Information System Requests Approved by EIPSC Staff 



DOCUMENTS DEPT. 
APR 9 1990 

Saw hKANCKjCO 



89442-83 
89447-83 
89448-04 
89449-65 



DPH/DSTD - Purchase of PC and software 

DPH - (3) Phone Conversions 

DA/FSB - Phone Conversion 

Rent S&A Board - Phone Conversion 



89026-27/08: Tax Coll. - Subst. & Additions 

Minutes of PC LAN subcommittee meeting 
Minutes of TSC Test Subcommittee meeting 



10:10 AM CONSENT CALENDAR 



89287-29: CITY PLNG. - H/W & S/W for Census Project 

89450-25: MOBED - HW & SW Purchase 

89451-09: ISD - Purchase of Excelerator Software 

89452-90: DPW - HW & SW Purchase 

89159-40: PUC/BMIS - LAN Reconfiguration 

89453-30: CIV. SVC. - Reconfiguration of Processors 

89454-83: DPH/Toxic Control - Cameo II System 



10:20 AM REGULAR CALENDAR 



TREAS./TAX COLLECTOR Three Year Info. Sys. Master Plan 
CONTROLLER/ISD Three Year Info. Sys. Master Plan 
DPH Three Year Info. Sys. Master Plan 

PUBLIC COMMENT 



1518K 



DOCUMENTS DL 

MAY g 1 1990 



MllHl II". > IWHI'OV 



CITY AND COUNTY 0F_ SAN FRANCISCO 
Electronic Information Processing Steering Committee 



April 11, 1990 

TO: EIPSC Members 

FROM: Ralph Jacobson, EIPSC Staff Director 

SUBJECT: April 11, 1990 EIPSC Meeting Recap, Meeting #90-08 

Present: Rudy Nothenberg, Chairman 

Judy Johnston (for Henry Nanjo, Member) 

Richard Sullivan, Member 

Dave Nitchman (for Angela Gittens, Member) 

Ann Branston, CAO Steve Frederick, ISD 

Larry Meredith, DPH Linda Tanhola, ISD 

Dave Counter, DPH Sanford Rosen, ISD 

Mike Peth, DPH Steve Nelson, CAO 

Gail Friedlander, Tax Collector Rick Kong, DPH 

Francis Nguyen, Tax Collector Rod Loucks, PUC 

Kuni Takeshita, ISD Doug Feil, Int. Audits 
Ed Benner, Public Guest 

Meeting was called to order at 10:10 AM. 

MINUTES OF EIPSC MEETING #90-07, March 28, 1990 

Committee approved for adoption. 

STAFF STATUS REPORTS 

Phone Approval Report #90-7 (3/26-30/90) 

Phone Approval Report #90-8 (4/2-6/90) 

Information System Requests Approved by EIPSC Staff 

89442-83: DPH/DSTD - Purchase of PC and software 

89447-83: DPH - (3) Phone Conversions 

89448-04: DA/FSB - Phone Conversion 

89449-65: Rent S&A Board - Phone Conversion 

89026-27/08: Tax Coll. - Subst. & Additions 

Committee gave consent of staff approvals. 



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Ralph Jacobson, EIPSC Staff Director reported as follows: 

1. Carol Isen, Local 21, will present the union's concerns in written 
format to EIPSC. 

2. PC Committee. The LAN Subcommittee has made its preliminary 
recommendations and will be presenting them to the PC Committee. 
Novell will continue to be the LAN operating system standard for 
MS-DOS. However, the Subcommittee also recognized the need to 
explore two emerging operating systems, UNIX and OS/2. 

The PC Committee has begun its work investigating printers, monitors 
and laptops. Because of the large number of devices, it is not 
possible for the committee to perform thorough evaluations. 
Therefore, the committee will be basing its initial evaluations on 
research done by various trade publications. Final evaluations of 
just those products found to be consistently well rated by many 
publications will be performed by the committee. 

3. ORACLE Corporation has requested the opportunity to have some of its 
senior executives address EIPSC. A meeting was scheduled for April 
18, 3:30 p.m. 

ORACLE corporation stock fell sharply because they failed to meet 
their profit goals for the third quarter ending February, 1990. For 
sixteen consecutive quarters they had exceeded both their revenue and 
profit goals. During the third quarter their sales were $15 million 
less than plan of $251 million while net profit was $41 million 
rather than the planned $53 million. Nonetheless, the third quarter 
revenues increased by 54% over the same period last year ($236.4 
million vs. 153.4 million). It appears that ORACLE'S rapid growth 
rate may finally be slowing down. There do not appear to be any 
indications that the company itself is in jeopardy. 

4. The Controller is proceeding with a supplemental reappropriation to 
acquire ORACLE under Option 2. That option allows us to obtain 
almost $5 million worth of software and support for SI. 3 million. It 
also include funds for ISD to provide initial support to ORACLE users. 

5. The SANJIS committee has elected a new project director and is 
evaluating alternatives to continuing with a large study that would 
not deliver any enhancements to the user community for several more 
years. Jeff Brown, Public Defender, will head the project. Ron Ho, 
of the Municipal Court, will be the technical advisor. 

6. MFAC, at the Mayor's request, has been examing property based revenue 
systems. They have studied the property system (Assessor/Recorder), 
as well as the proposed Bureau of Building Inspection and City 
Planning systems and will be making recommendations as to the best 
way to proceed with these projects so that they compliment each other 
during development. 



1551K Page 2 



7. The Property group has completed a preliminary evaluation of over 
fifty assessment systems. They have selected one for more in depth 
study. 

CONSENT CALENDAR 

89287-29: CITY PLNG. - H/W & S/W for Census Project 

89450-25: MOBED - HW & SW Purchase 

89451-09: ISD - Purchase of Excelerator Software 

89452-90: DPW - HW & SW Purchase 

89159-40: PUC/BMIS - LAN Reconfiguration 

89453-30: CIV. SVC. - Reconfiguration of Processors 

89454-83: DPH/Toxic Control - Cameo II System 

Committee gave consent of staff approvals. 
REGULAR CALENDAR 

DEPARTMENT OF PUBLIC HEALTH Three Year Info. Sys. Master Plan 

The Committee reviewed and approved the department's plan as shown in the 
attached appendices with the exception of minor projects which are shown 
below. All desk top 286 PC requests are to be changed to 386SX PCs. The 
department is to provide a detailed report on the hazardous materials 
project. 



EIPSC NO ACTION Description 



Cost 



90202-86 APPROVED SFGH - Base Hospital PC Support $ 4,986 

90203-86 APPROVED SFGH - Budget Modeling $ 4,847 

90204-86 APPROVED SFGH - Infection Control Interface $ 3,120 

90205-86 APPROVED SFGH - Decentralized CSC Unit Exam Tools $ 3,928 

90206-83 APPROVED DPH Bulletin Board Project $ 4,156 

90207-83 APPROVED Public Health Lab. Inv. Sys. $ 4,793 

90208-83 APPROVED Records & Statistics Dept. PC Upgrade $ 1,727 

90209-83 APPROVED Provide W/P Suppot to the TB Clinic $ 3,077 

90210-83 APPROVED Existing Sys. Upgrade/Enhancements $ 4,969 

Appendix A-l is a new projects summary. 

Appendix A-2 shows EIPSC action (Approved/Reserved/Tabled) with the 

hardware/software configurations and staff increases. 
Appendix B-l is a new projects grant funded summary. 
Appendix B-2 shows EIPSC action with the HW/SW configurations. 



TREASURER/TAX COLLECTOR Three Year Info. Sys. Master Plan 



The Committee reviewed and approved the department's plan as follows: 
EIPSC NO ACTION Description 



90227-08 APPROVED 



RESERVED 



Business Tax System 

For completion of Total Requirements 
Statement and Phase I of Physical Design. 
Business Tax System 

Department should return to EIPSC for 
approval to proceed with development. 
Department should prepare a project 
plan supporting their phased imple- 
mentation with final cost estimates. 

Remittance Processor Expansion 

(2) Cashiering Workstations 

Vendor Customizing 

Wang/VS Upgrade 

Memory upgrade 

(1) 32-Port Controller 

(1) 24-Port APA Panel 



NOTE: Richard Sullivan, member, abstained from voting on his 

department's plan. Peter Goldstein, member, voted approval by 
phone. 



90228-08 APPROVED 



90229-08 APPROVED 



CONTROLLER/I SD Three Year Info. Sys. Master Plan 

The Committee reviewed and approved the department's plan as follows: 

EIPSC NO ACTION DESCRIPTION COST 



89456-09 APPROVED 
89457-09 APPROVED 
89458-09 APPROVED 
89459-09 APPROVED 
89460-09 APPROVED 

89461-09 APPROVED 
89462-09 APPROVED 



Note: 



Security & Surveillance Monitoring $ 25,000 

Card-access system 

Network Advisor & (2) 386 PC's $ 30,000 

(Network Adv. was 89356-09) 

Network Test Equip. $ 4,000 

(1) Laptop PC with Datascope Board 

Productivity Improvement $ 2,500 

(1) Laser printer (simple graphics) 

Disaster Recovery $ 6,000 

(1) 386 PC and (1) printer 

(Was -89245-09 Reserved in 89PLN) 

(2) 386 PC's & (1) Laser Printer S 10,000 
(Was 89245-09 Reserved in 89PLN) 

Terminal Replacements $ 95,000 

(Was 89246-09 Reserved in 89PLN) 

(13) Harris H224-200 printers 

(2) Harris H224-400 printers 

(20) Harris H192-C CRTs 

(20) Harris H192-F CRTs 

This equipment is to be put out to bid 



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Pase 4 



89463-09 
89464-09 
89465-09 
89466-09 
89467-09 
89468-09 



89469-09 
89470-09 



APPROVED GDCM PC Software and Plotter $ 12,900 

APPROVED The HELP Desk - Improved S/W Tools $ 20,000 
APPROVED Online Operations Documentation S/W $ 28,000 
APPROVED Upgrade of Wang VS, ISP, City Hall $ 70,000 
APPROVED VSAM File Editor & Test Data Generator $ 60,000 
RESERVED Intelligent Workstations $ 54,395 

The department may return to EIPSC staff to 
release the reserve when a clear 
definition of the cost for the (20) work- 
stations and a plan for using the PCs (software) 
has been prepared. 

APPROVED (4) Laptop PC's for Off site Pdn. Sup . $ 9,000 

(10) Security Keys 
APPROVED PC HW/SW for Customer Services $ 45,300 

(2) 386SX PCs 

(3) Intel Aboveboard 

(1) 286 Portable 

(7) 286's (change to 386SX's) 

(2) DeskJet printers 

(8) Wang LOC boards 
(8) Wand Keyboards 

(4) Irma II Boards 

Help Desk Staffing $ 9,848 

3 Yr. Cost represents incremental upgrade 
Current Position Upgraded Position 
Computer Ops Supv II MIS Specialist III 
Computer Ops Shift Supv MIS Specialist II 
EDP Control Clerk MIS Specialist I 
Capacity Planning and Monitoring $ 30,000 
Software only 

APPROVED Analysis & Design Ed./Pro.j. Mngmnt.Tng. $ 37,000 
APPROVED Telephone System Replacement $ 30,000 

APPROVED Disaster Recovery Plan - PC Software $ 25,000 
APPROVED Report Management & Distribution $ 50,000 
APPROVED Tape Drive Sharing Software $ 17,500 

APPROVED Replacement Communications Controller $400,000 
RESERVED Backup Power Generator $680,000 

APPROVED $350,000 for a UPS 

APPROVED Terminal Replacements & New Terminals $180,522 
NOTE: This equipment is to be put out to bid. 
APPROVED Additional Cartridge Control Unit $ 64,000 
EIPSC Staff would like to see 
additional statistics on the per- 
formance of the existing unit. 
APPROVED Expansion of Dial-Up System $ 15,528 

APPROVED MVS/Quick Ref Software $ 9,500 

RESERVED X-Ref Plus or PDSUDATE $ 16,000 

Pending analysis by the dept. as to 
the preferred software. 



90211-09 APPROVED 



90212-09 APPROVED 



90213-09 
90214-09 
90215-09 
90216-09 
90217-09 
90218-09 
90219-09 

90220-09 

90221-09 



90222-09 
90223-09 
90224-09 



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Pa?p 5 



90225-09 APPROVED MINOR PROJECTS $ 8,000 

Microfiche On-Line Processing 

ISDN Terminal Adapters 
RESERVED End User Computer S/W Upgrades $ 5,000 

Reserve to be released by EIPSC Staff 

Director on an as-needed basis. 
90226-09 REFERRED The Capital pro.jects to the CIAC 

NOTE: Judy Johnston abstained from voting on her department's plan. 
Peter Goldstein, member, voted approval by phone. 

It was decided that other issues included in the EIPSC Staff Analysis 
would be discussed at a future EIPSC meeting. 

It was noted that some departments are proceeding with Oracle without ISD 
having funding in budget. 

Next meeting scheduled for April 18, 1990 to discuss EIPSC staff 
observations of review process and a presentation by Oracle 
representatives. 

Meeting adjourned at 12:30 PM. 



1551K Page 6 



CITY AND COUNTY OF SAN FRANCISCO 
Electronic Information Processing Steering Committee 



AGENDA 

Meeting 90-10, May 23, 1990 

Location: Room 289, City Hall (CAO's Office) 

10:00 AM REVIEW OF EIPSC MTG. 90-09 (5/2/9 0) 

10:00 AM STAFF STATU S REPORTS 

Phone Approval Reports #90-09 (4/9-5/4/90) 
#90-10 (5/7-11/90) 

Information System Requests Approved By EIPSC Staff 

89478-86 DPH/SFGH - Purchase of (2) Everex PC's 

89481-45 SOC.SVCS. - Upgrade of Voice Mail System 

89482-90 DPW - Phone Install, at 1170 Market St. 

89485-32 HETCH HE1CHY - Phone Install. 2520 Alameda 

Verbal Report by the EIPSC Staff Director 

List of FY 1990-91 Master Plan Project Requests 
Reviewed by EIPSC. 

10:15 AM CONSENT CALENDA R 

89483-38 POLICE - Intoxilyzer 5000 

10:20 AM REGULAR CAI ENDA R 

Review of Staff Observations for FY 1990-91 Master 
Plan Review 



DOCUMENTS DEP7. 

MAY 2 1 1990 



SAN t-KMIslCliiUO 

"i mi M-. < tu>-> /. o v 



PUBLIC COMMENT 



1575K 



CITY AND COUNTY OF^AN FRANCISCO 
^Electronic Information Processing Steering Committee 




^May 23, 1990 

TO: EIPSC Members 

FROM: Ralph Jacobson, EIPSC Staff Director 

SUBJECT: May 23, 1990 EIPSC Meeting Recap, Meeting #90-10 

Present: Rudy Nothenberg, Chairman DOCUMENTS DEPT. 
Richard Sullivan, Member 

Phil Arnold, Member Al ! 
Dave Nitchman (for Angela Gittens, Member) 

Ron Hass (for Judy Johnston, Member) »ijBi ir i mllaS 

Tom Dorn (for Bill Courtright, Member) rweuc ubrart 

Ann Branston, CAO Steve Nelson, CAO 

Rod Loucks, PUC Jim Beals, DPW 

Meeting was called to order at 10:10 AM. 

Phil Arnold of Recreation and Parks was introduced as a new member. 

MINUTES OF EIPSC MEETING #90-09. May 2. 1990 

Committee approved for adoption. 

STAFF STATUS REPORTS 

Phone Approval Reports #90-09 (4/9-5/4/90) 
#90-10 (5/7-11/90) 
#90-11 (5/14-25/90) 

Information System Requests Approved By EIPSC Staff 

89478-86 DPH/SFGH - Purchase of (2) Everex PC's 

89481-45 SOC.SVCS. - Upgrade of Voice Mail System 

89482-90 DPW - Phone Install, at 1170 Market St. 

89485-32 HETCH HETCHY - Phone Install. 2520 Alameda 

89495-90 DPW/BBI - Word Processing Network Upgrade 

89494-90 DPW/BBI - Purchase of Gridpad Computer 

89483-38 POLICE - Purchase of Intoxilyzer 5000 

Committee gave consent of staff approvals. 

Ralph Jacobson, EIPSC Staff Director, made a verbal report as follows: 

VOICE MAIL - A format for time lines was handed out for discussion. A 
RFI for Voice Mail was just received from DET this morning. It was 
explained that this will be for a master contract rather than for buying 
a system. A user committee should be organized as soon as possible. 
Isolated departments should be included. Each department will have to 
justify its own investment. 



1584K Page 



ORACLE - The supplemental has been approved by the Finance Committee 
and passed its first reading at the Board. A final reading is scheduled 
for Tuesday, May 29th. The contract for Option 2 has been signed by all 
parties and will become effective when the supplemental reappropriation 
is passed by the Board and signed by the Mayor. 

MFAC - Has had several meetings with the Assessor, the Bureau of 
Building Inspection and ISD. They will be making a presentation to EIPSC 
shortly. 

PTI - Ralph stated that he had met with Cindy Kahan of PTI at the 
Government Technology Conference. She informed him that the City can 
increase revenues by over $100,000 per year by joining in with PTI on its 
master contract with AT&T. The City can get 20% of all long distance 
phone calls made from the pay phones on city property. Currently, the 
City is getting 10% to 12%. 

CSAC Survey - Two proposed bills on property systems were distributed 
to all the property departments. To date, only three responses have been 
received. 

PROMIS - Doug Fei 1 will not be able to work on report. EIPSC staff 
will try to have a report ready for the Committee at the same time the 
MFAC reports to the Committee. 

STAFF OBSERVATIONS of FY 1990-91 Master Plan Review 

Observations 1. through 8. were discussed at last meeting. 

9. The data processing environment of the City has moved from a 

centralized environment to a decentralized environment. Most of the 
plans reviewed by staff did not request much in the way of ISD 
resources, including the plan for the Controller's Office, ISD's main 
"client". 

The quality of the decentralized systems has not been evaluated. 
Staff is uncertain (and uncomfortable) that adequate documentation, 
systems development, and quality assurance guidelines have been 
adhered to. 

It was noted that no criteria has been established and no continuous 
recruitment or training exists which would be of great help. The CSC 
is doing a classification study. It was decided that Ray Nong and 
Monte Mansir of CSC should be asked to make a presentation to EIPSC 
with a plan written in advance to address these issues. Copies of 
the Data Processing Personnel Study implemented by Judy Johnston of 
ISD in 1989 will be distributed to those members not already familiar 
with the report. 

The need for in-house training in methodology was discussed and it 
was decided that STRADIS as a whole should be revisited to see if it 
is the best approach. Needs to be tailored to the size of projects. 
PUC has done this and found it workable. It was suggested that ISD 
work with departments on setting up a methodology for specific and 
smaller projects. ISD also has documentation they can issue for 
smal ler projects. 



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10. Everyone is looking to PC solutions for "all" requirements. 
There seems to be a pervasive attitude that detailed planning is 
not "really" required in the world of PC and LAN solutions. 

ISD is looking into providing service support for LAN solutions. It 
was also suggested that perhaps a newsletter be circulated on what 
departments are doing to solve problems. 

Centralized assistance is desirable for smaller departments that do 
not have technical staff. Encourage ISD to seek resources to provide 
consulting and service. Also address the larger departments' 
requirements for resources during peak periods. 

11. ISD's support of end-user-computing has had a very positive 
effect on the user departments. 

The Committee agreed with staff recommendation that ISD should 
continue to expand these types of services. 

The EIPSC Staff Director is to contact the Parking Authority to introduce 
himself and EIPSC as they will be an independent department after July 1, 
1990. 

Meeting adjourned at 11:30 AM. 



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CITY AND COUNTY 0£ SAN FRANCISCO 
Electronic Information Processing Steering Committee 

AGENDA 

Meeting 90-11 , July 11 , 1990 

Location: Room 289, City Hall (CAO's Office) 

10:00 AM REVIEW OF EIPSC MTG. 90-10 (5/23/90) MINUTES 

10:0 5 AM STAFF STATUS REPORTS 

Phone Approval Report #90-12 (5/29-6/15/90) 

Information System Requests Approved by EIPSC Staff 

89507-90 DPW/BOE - Phone Install. 1680 Mission 
89506-83 DPH - Equip. Purchase for HP&E 
89498-31 SFFD/Fire Prev. - Merlin II Install, at 
260 Golden Gate Ave. 

PC Standards Committee Recommendations on LANs 
10:10 AM CONSENT CALENDAR 

90232-32 PUC/HH - CAD Equip. Purchase 

10:15 AM REGULAR CALENDAR 

Presentation by Civil Service on Data/Processing 
Personnel Classification Study 



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PUBLIC COMMENT 



DOCUMENTS DEP T> 

JUL 9199Q 

GAM FRAJMWiico 



CITY AND COUNTY^OF SAN FRANCISCO 
^ Electronic Information Processing Steering Committee 

\ 

5 TO ^AGENDA 

Meeting 90-12, Aug^ 15, 1990 DOCUMENT3 DEPT. 

Location: Room 289, City Hall (CAO's Office) ».,- 

10:00 AM REVIEW OF EIPSC MTG. 90-11 (7/11/90) MINUTES lAfefcioCO 

PUBLIC LIBRARY 

10:05 AM STAFF STATUS REPORTS 

Phone Approval Report #90-13, (6/18-7/27/90) 

Information System Requests Approved by EIPSC Staff 

90240-90 DPW/BOA - Phone system at 45 Hyde Street 

90237-36 Parking & Traffic - Phone system at 25 Van Ness 

90242-35 MUNI RY. - Purchase of DELL Laptop PC 

90243-83 DPH/T.B. Clinic - Purchase of PC Equipment 

Imaging Committee meeting notes (No action required). 
Letter from Wang Labs, regarding financial position, and 
Ed Benner Report included for information only. 

10:15 AM REGULAR CALENDAR 

Consider Employees' Retirement System request to release 
reserve of funds for the Workers' Compensation project. 

Adopt PC Standards LAN Subcommittee charter. Meeting notes 
included for information. Also included is a letter from 
Judy Johnston, ISD, providing for LAN support services. 

Review and decide what action to take on PROMIS report 
submitted by EIPSC staff. 



PUBLIC COMMENT 



1646K 




CITY AND COUNTY OF SAN FRANCISCO 
~' ) Electronic Information Processing Steering Committee 

August 15, 1990 

TO: EIPSC Members 

V 

FROM: Ralph Jacobson, EIPSC Staff Director ,°C 

SUBJECT: August 15, 1990 EIPSC Meeting Recap, Meeting #90-12 

Present: Rudy Nothenberg, Chairman 
Judy Johnston, Member 
Angela Gittens, Member 
Richard Sullivan, Member 
Phil Arnold, Member 
Tom Dorn (for Bill Courtright, Member) 

Ann Branston, CAO Sam Yockey, Controller 

Matt Ashe, Assessor Ron Hass, Controller/ISD 

Jeanne Dorward, Controller/ISD Doug Feil, Controller/Int. Aud. 
Clare Murphy, Retirement 

Meeting was called to order at 10:12 AM 

DOCUMENTS D^PT. 
MINUTES OF EIPSC MEETING #90-11, July 11. 1990 

OCT 1 © 1990 

Committee approved for adoption. 

&KM JSCO 
STAFF STATUS REPORTS f'UBMC LIBRARY 

Phone Approval Report #90-13 (6/18 - 7/27/90) 

Information System Requests Approved by EIPSC Staff 

90240-90 DPW/BOA - Phone system at 45 Hyde Street 
90237-36 Parking & Traffic - Phone system at 25 Van Ness 
90242-35 MUNI RY. - Purchase of DELL Laptop PC 
90243-83 DPH/T.B. Clinic - Purchase of PC Equipment 

Committee gave consent of staff approvals. 

Ralph Jacobson, EIPSC Staff Director, made a verbal report as follows: 

MFAC will be reporting its findings and recommendations about the City's 
property systems to EIPSC shortly. Probably at the September 12th EIPSC 
meeting. 

IMAGING COMMITTEE had its first meeting on July 24th. The turnout and 
enthusiasm was high. The committee will meet again to adopt a charter. 

COMPUTER STORE concept was discussed with the Purchaser and he seems 
receptive to the idea. EIPSC Staff will work with Judy Johnston, ISD, 
and Purchasing to pursue this opportunity. 



1655K Page 1 



PC SOFTWARE unauthorized copying. Staff is getting the impression that 
there may be a significant amount of copying and is concerned it may get 
worse with the budget restrictions this year. 

The Committee requested EIPSC Staff to draft a policy for the next EIPSC 
meeting. Staff is to check with the City Attorney's office for legal 
advice. 

REGULAR CALENDAR 

Consideration of Employee's Retirement System request to release reserve 
of funds for the Workers' Compensation project. 

The Committee was concerned with how the proposal will assist departments 
in managing their internal Worker's Compensation programs as a 
significant amount of the total request is scheduled for Accounting 
Reports. 

Clare Murphy, General Manager of Employee's Retirement System, explained 
that due to the new State 1990 Workers' Compensation Reform, the 
immediate requirement of forms and programming for Vocational 
Rehabilitation Benefit Notice Program is mandated. A penalty may be 
imposed if payments or notices are late. Therefore, the departments will 
be protected from their benefits being used for penalties when this new 
proposal for the project is implemented. 

Action 

Taken: The Committee approved release of funds for the new proposal of 
the project. 

LANS STEERING COMMITTEE Charter and Recommendations 

Action 

Taken: The Committee adopted the Charter with the recommendation that 
the LANS Committee change its name to LOCAL AREA NETWORK 
Advisory Committee rather than Steering Committee. 

Recommendation 1. - Adopted Novell Netware software as the 
interim city standard. 

Recommendation 2. - Adopted pilot test program of other vendors' 
products by departments. LANS Committee should request that 
departments participating in pilot program prepare a report by 
the end of October so that departments can use the information 
in preparing their Three Year Information System Master Plans. 
It is also recommended that a set of evaluation criteria be 
established for consistency in the pilot program participants' 
reports. Only a limited number of vendors should be selected as 
alternatives by the LANS Committee. 



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Recommendation 3. - Adopted creation of a LAN Administrator 
training program and consulting group by ISD, to which ISD has 
responded with commitment for implementation. 

Recommendation 4. - Adopted as a permanent EIPSC committee with 
name change to LAN Advisory Committee consisting of seven 
department representatives (two permanent, ISD and DET; five to 
be selected on a 6 month rotation basis). 

A thank you letter is to be drafted by EIPSC staff for 
Chiarman's signature to LANS Committee and ISD. 



REVIEW OF PROMIS REPORT 

Ralph Jacobson gave a brief explanation of his recommendations in the 
report and an involved discussion took place which is shown following the 
action taken. 

Action 

Taken: Approved the recommendation that any changes made in schedule 
and cost estimates should be in formal documentation. 
Approved the completion of the logical data model recommendation. 
Approved the recommendation that a representative of the Mayor's 
office and other interested departments be asked to sit on the 
Citywide Property Steering Committee as non-voting members. 
Approved the recommendation that the refining of the screens and 
reports should not be done prior to completion of the evaluation 
by a motion made and seconded and voted on as shown below. 

Ann Branston (for Rudy Nothenberg) - For 

Phil Arnold - For 

Angela Gittens - For 

Tom Dorn (for Bill Courtright) - For 

Judy Johnston - Against 

Richard Sullivan - Against 

Peter Goldstein - Absent 

EIPSC Staff is to work with the PROMIS project staff to report 
what actual funding is necessary for release from reserve to 
complete the evaluation process. 



1655K Page 3 



COMMENTS/DISCUSSION 

The Controller/ISD and Assessor representatives present felt that since 
the refining of the screens and reports had already been started and was 
scheduled back in April, 1990 as part of the evaluation, it will be very 
difficult and require completely rescoping the evaluation to eliminate 
this step. The refined screens and reports are necessary to see how the 
users will input and output the data. It was also pointed out that the 
vendor of the selected system may not be available for an earlier 
consultation date than previously scheduled. It was also felt that 
although over a $100,000 would be saved by eliminating this step now, it 
was not cost effective, as it would probably have to be included later. 

Other department representatives felt that since similar project system 
evaluations had been done in the past without the proposed refining step 
and proved successful, that this project should be handled in the same 
manner. This would eliminate at least $100,000 in the evaluation cost 
and therefore be more cost effective; especially since the proposed 
vendor's system cost is estimated to be $500,000 to $1,000,000 and the 
estimated increased annual revenue from this system is $545,000. 

It was also brought up that since the selected vendor's system was 
already evaluated to be only 50% useable, it may be decided that an 
in-house system would be more cost effective anyway. Therefore the 
additional cost for the refining step of the evaluation seems 
inappropriate. 

Richard Sullivan stated that a risk analysis should be done on the 
recommendation of elimination of the refining step. 

Sam Yockey asked that it be noted that he feels that the EIPSC's 
involvement in the project at this time is not appropriate and will only 
delay the project. 

Meeting adjourned at 12:10 PM. 



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CITY AND COUNTY OF. SAN FRANCISCO 
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,ctr 



^ AGENDA 



■ ■ — — • i 






Meeting #90-14, November 14, 1990 

'Is 

Location: Room 289, City Hall (CAO's Office) 

10:00 AM REVIEW OF EIPSC MTG. 90-13 (10/10/90) MINUTES 

10:05 AM STAFF STATUS REPORTS 

Phone Approval Reports 90-17, 90-18 

Information System Requests Approved by EIPSC Staff: 

90274-40 PUC/UEB - Purchase of Software 

90278-40 PUC/HH - Purchase of a Portable PC 

10:10 AM CONSENT CALENDAR 

SAN |?flj 

• 89225-87 DPH/DMH - Modification of previously approved '" '■ ■ 

configuration for Substance Abuse & Forensics project. 

• 90197-83 and 90200-83 - DPH/AIDS configuration changes 

• 90116-90 - DPW/BBI - Removal of W/P from Motorola 5000 

• 90280-42 - REC-PARKS - Phone Installation. 

• 90285-38 - POLICE - Personal Svcs. Contract for CAD 

10:15 AM REGULAR CALENDAR 

Discussion and adoption of policy on exchange and sale of 
software by the City. 

Give consent on EIPSC Staff approval of 90279-40 - PUC/HH - 
Engineering Workstations request and 

90161-40 - PUC/UEB - Expansion 90 release of reserve for 
purchase of (2) networks of (4) RISC eng. workstations. 

Tax Collector's Business Tax System Project Report by Gail 
Friedlander. Review and take action on the department's 
request for release of reserve and increase in funding to 
complete the project. 

Release of Reserve for 90167-87-DPH/CMH - Medically 

Indigent Care Reporting System (MICRS) and 

90168-86 - DPH/SFGH - Invision Billing System Upgrade 

Report by Edwina Young of The Family Support Bureau on 
CASES project. 

Imaging Committee Report by Don McConlogue. 

Wang Customer Liaison Subcommittee Report and EIPSC 
adoption of their Mission and Goals Statement. 

Demonstration of Voice Processing by the Tax Collector. 

PUBLIC COMMENT 



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CITY AND COUNTY OF, SAN FRANCISCO 
£Jectronic Information Processing Steering Committee 

l^p^ ^ AGENDA 

Meeting #90-15, December 12, 1990 

Location: District Attorney/Family Support Bureau 
291 - 10th Street, 3rd Floor 

10:00 AH REVIEW OF EIPSC MTG. 90-14 (11/14/90) MINUTES nrp , 

10:05 AM STAFF STATUS REPORTS 

Information System Requests Approved by EIPSC Staff: 
90287-83 - DPH/CMH-PALS Project Grant 

90264-83 - DPH/YGC/AIDS - Purchase of Additional Software 
90286-38 - POLICE - Purchase of 20/20 Software 
Article on new ways of delivering government services to the 
public. (For information only, no action required) 

10:10 AM CONSENT CALENDAR 

90008-76 ANIMAL CARE 8. CONTROL - Release of Reserve 

90288-11 MUNI COURT - UPGRADE OF IBM 9377 to IBM S9000 
Model 150 CPU 

90120/121-90 - DPW/BOE - Release of Reserve for 20 
engineering workstations 

89091-10 - SUP. CRT. - Jury Management Sys. Additional Funding 

10:15 AM REGULAR CALENDAR 

Discussion of PC "Rule of 20" Policy, and the period of time 
EIPSC approvals should be honored. 

Review of ISO cost estimates for completion of the 
Property System project. 

Tour of the Family Support Bureau facility. 



************************************************************************** 

* * 

* PLEASE NOTE CHANGE IN LOCATION! * 

* * 

*********************************************************** 



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CITY AND COUNTY OFSAN FRANCISCO 
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-^December 12, 1990 

EIPSC Members 

Ralph Jacobson, EIPSC Staff Director 



TO: 
FROM: 



SUBJECT: December 12, 1990 EIPSC Meeting Recap, /Meeting #90-15 




Present: Rudolf Nothenberg, Chair 

Ron Hass (for Judy Johnston, Member) 
Angela Gittens, Member 

Jim Beals, DPW 
Cynthia Clark, ISD 
Deborah Vincent-James, DPH 
Edward Benner, Public Guest 



Phil Arnold, Member 
Richard Sullivan, Member 



Ron Fong, DPW/BOE 
Jere Mitchell, ISD 
Julie Crews 



Absent: Peter Goldstein, Member, Mayor's Office 

Bill Courtright, Member, Budget Analysts' Office 
Doug Feil, Controller/Internal Audits 
Bill Micklin, DET 



Meeting was called to order at 10:09 AM. 
MINUTES OF EIPSC MEETING #90-14. November 14, 1990 
Committee approved for adoption. 
STAFF STATUS REPORTS 



DOCUMENTS DEPT. 

JAN M W 

SAN FRANCISCO 
PUBLIC LIBRARY 



Information System Requests Approved by EIPSC Staff: 
90287-83 - DPH/CMH-PALS Project Equip. Grant 
90264-83 - DPH/YGC/AIDS - Purchase of Additional Software 
90286-38 - POLICE - Purchase of 20/20 Software 

CONSENT CALENDAR 

90008-76 ANIMAL CARE & CONTROL - Release of Reserve 
90288-11 MUNI COURT - Upgrade of IBM 9377 to IBM S9000 
90120/121-90 DPW/BOE - Release of Reserve for Eng. Workstations 
90116-90 DPW/BBI - Maint. on Motorola 500 and Imaging Consultant 
89091-10 SUPERIOR COURT - Additional Expenditure for Jury Mgmnt. Sys, 

Committee gave consent of EIPSC Staff approvals. 

VERBAL REPORT by Ralph Jacobson. EIPSC Staff Director : 

Ralph met with Ron Kuhnel, OIT, State of California, to discuss their 
implementation of a computer store. The state has a location at which 
employees can examine and use hardware and software before they buy it. 
They are thinking of expanding the service to local area networks. The 
store has been in existence for over three years, and is very popular. 



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The state runs an education center which is available to counties. The 
service may be expanded from Sacramento to the bay area. The state has a 
staff of technicians that repair PCs and peripherals in San Francisco that 
can do repair work for counties. 

The Property System has finished its review of a turn key package called 
Easy Access. It was decided that this product would not meet their needs. 

The library is taking a preliminary look at software from various vendors. 
Their goal is to select a system that will serve them well and will become 
the heart of the new electronic library. The department will create an RFP. 

The first GIS Committee meeting has been scheduled for December 20. 
Interest is high. Many departments (Parking Authority, Real Estate, 
Registrar) wish to implement some form of GIS. 

Staff has begun sponsoring presentations for city staff on topics that 
might be of interest to them. This week, Ashton-Tate and DEC will be 
showing new versions of dBase IV that run on DEC minicomputers and PCs and 
that have interfaces to several relational data bases. 

In January, staff plans on having a presentation for the city's engineers 
on software tools that might benefit them. This will also be an 
opportunity for them to discuss ways we can obtain this type of product 
through coordinated purchasing efforts. 

Staff will also sponsor a presentation of open systems, either in January 
or February. Wang, DEC, and Price-Waterhouse have agreed to participate in 
the seminar. 

Ralph and Barry McAvoy made a visit to the Hayes Microcomputer Products 
facility and they will be working with the project team on the ISDN 
showcase. 

Currently, we have received four departmental plans (Public Health, 
Library, Board of Supervisors and Agriculture). One staff member will 
begin this month. The remaining members will start in January. 

Ralph introduced the EIPSC staff for the FY 1991-92 Master Plan Review 
process; Cynthia Clark, Julie Crews, Rod Loucks, Deborah Vincent-James, and 
Jere Mitchell. 

REGULAR CALENDAR 

The proposed EIPSC Software Policy for departmental software sale/exchange 
to outside agencies was discussed. The Committee decided to transmit the 
original recommendations of EIPSC to the Board of Supervisors. If the 
Board has further questions, they should consult the City Attorney. 



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"Rule of 20 PCs" Policy - Staff is to reissue policy, making it clear that 
the policy is for the purpose of expediting the aquisition of PCs that are 
the standards approved by EIPSC and that other PCs may be considered but 
must be approved by EIPSC. 

The topic of how long an EIPSC approval should be honored was discussed and 
it was decided that any project that has changed significantly since its 
original approval should be brought back to EIPSC for review at the 
discretion of the Staff Director- 
Estimating project costs was discussed. It was noted that the costs often 
increase over the life of the project due to changes in scope, staff 
turnover, illness and other reality factors which are not taken into 
account in the original estimates. This results in low estimates which are 
more presentable in the budget process. It was suggested that inevitable 
delays should be included in all estimates. Ron Hass mentioned that Judy 
Johnston is in the process of talking with the public sector about how they 
handle estimating cost projections. Staff will ask her to make a report on 
the status of her findings. 

The status of the SANJIS project was reviewed and it was noted that the 
Municipal and Superior Courts have lost their enthusiasm; they are happy 
with their present systems. They feel the information is there, but that 
it is just a matter of making it more accessible. It was noted that 
although EIPSC has kept the project "on the books", it must have a sponsor 
in order to keep it moving. EIPSC staff will follow up with the courts. 

Meeting adjourned at 11:00 PM and a tour of the Family Support Bureau was 
given by Edwina Young for those that wished to participate. 



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CITY AND COUNTY OE SAN FRANCISCO 
Electronic Information Processing Steering Committee 



January 9, 1991 

TO: EIPSC Members 

FROM: Ralph Jacobson, EIPSC Staff Director 

SUBJECT: January 9, 1991 EIPSC Meeting Recap, Meeting #91-01 

Present: Rudolf Nothenberg, Chair Judy Johnston, Member 

Angela Gittens, Member Phil Arnold, Member 

Richard Sullivan, Member 

Jim Beals, DPW Cynthia Clark, ISD 

Doug Feil, Internal Audits Julie Crews, ISD 

Deborah Vincent-James, DPH Harry Quinn, Real Estate 

Ann Branston, CAO Edward Benner, Public Guest 

Absent: Peter Goldstein, Member, Mayor's Office 

Bill Courtright, Member, Budget Analysts' Office 
Bill Micklin, DET 

Meeting was called to order at 10:10 .AM. 

MINUTES OF EIPSC MEETING #90-15. December 12, 1990 

Committee approved for adoption. 

STAFF STATUS REPORTS 

Phone Approval Report #91-01 (11/13/90-01/04/91) 
90294-27 AIRPORT - Purchase of software 
90299-65 RENT ARBITRATION - 20/20 Software Purchase 

Information System Requests Approved by EIPSC Staff 

90289-72 AGRICULTURE - Purchase of an Inteliimeter 
90291-85 DPH/Laguna Honda - (2) Wang Laser Printers 
90290-85 DPH/Laguna Honda - (1) Everex PC for MIS Director 
9017 7-86 DPH/SFGH - Release of Reserve for Word Processing 
90292-30 CIVIL SERVICE - Purchase of PC Software 
90293-30 CIVIL SERVICE - Purchase of Software 
90145-09 CONTROLLER/Fin.Svcs. - HRC Training 

Committee gave consent of EIPSC Staff approvals. 

Ralph Jacobson asked the Committee if they would like Bill Micklin of DET to 
give a report on franchising opportunities. 

The Committee gave consent. 

REGULAR CALENDAR 

90195-80 REGISTRAR OF VOTERS request for equipment to implement 

reapportionment of precincts DOCUMENTS DEPT. 

Committee approved request. ._„ 

JAN 7 ' W 

lo , 1B D a , SAN FRANCISCO 

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91PLN-38 OFFICE OF CITIZEN COMPLAINTS FY 1391-92 Master Plan 

Committee approved plan in concept, but reserved request for a tape backup 
or backup software system until OCC provides EIPSC with a definite plan 
for training a System Administrator. Department is to provide EIPSC staff 
with final configuration before ordering personal computers and laser 
printer. 

91PLN-71 REAL ESTATE FY 1991-92 Master Plan 

Committee approved plan. 



Edward Benner, Public Guest, submitted an article from the U.S. News & World 
Report, titled "Desktop Dilemma" which remarks on the productivity paradox in 
the purchase and use of desktop computers. The Committee thanked Ed for his 
contribution. It was noted that although the city needs to keep the 
"productivity paradox" in mind, it has done well in this area in many 
instances. The CASES project of the Family Support Bureau was offered as an 
example. 

Meeting adjourned at 10:50 AM. 



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AGENDA 



DOCUMENTS DEPT. 

SAN FRANCISCO 
PUBLIC LIBRARY 



Meeting 91-02, January 23, 1991 
Location: Room 289, City Hall (CAO's Office) 
10:00 AM REVIEW OF EIPSC MTG. 91-2 RECAP (1/09/91) 
10:05 AM STAFF STATUS REPORTS 

Phone Approval Report #91-02 (1/7-18/91) 
10:10 AM CONSENT CALENDAR 



HUMAN RIGHTS COMM.& COMM. ON STATUS OF WOMEN - Telephones. 

ISD - Request for disk reorganization utility. 

AIRPORT - Release of Reserve on various projects. 

DPW/Clean Water - Computerized monitoring of the Oceanside and 

Southwest Water Pollution Control facilities. 

10:15 AM REGULAR CALENDAR 

91PLN-42 RECREATION AND PARKS - Take action on Master Plan 

91PLN-03 CITY ATTORNEY - Take action on Master Plan 

PUBLIC COMMENT 



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CITY AND C0UN1Y OF> SAN FRANCISCO 
Electronic Information Processing Steering Committee 

^AGENDA 



Meeting #91-03, January 30, 1991 

Location: Room 289, City Hall (CAO's Office) 

10:00 AM REVIEW OF EIPSC MTG. #91-02 RECAP (1/23/91) 

10:05 AM STAFF STATUS REPORTS 

Master Plan Review Update 

10:20 AM REGULAR CALENDAR 

91PLN-72 AGRICULTURE - Take action on FY 1991-92 Master Plan 
91PLN-41 LIBRARY - Take action on FY 1991-92 Master Plan 
PROPERTY SYSTEM Request for Release of Reserve - Take action. 

PUBLIC COMMENT 

RAJ:pno 
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PUBLIC UBRAIW 



US, 

DA' 



CITY AND COUNTY OF SAN FRANCISCO 
Electronic Information Processing Steering Committee 

May 12, 1992 JUL 13 1992 

TO: EIPSC Members q 

FROM: Deborah Vincent-James, EIPSC Staff Director j^N Francisco 

SUBJECT: EIPSC Meeting #92-08 Recap, May 12, 1992 public LIBRARY 

Present: Rudolf Nothenberg, Chair Angela Gittens, Member 

Karren Sikkenga, Member Phil Arnold, Member 
Steve Frederick (for Judy Johnston, Member) Ray Wong, Member 

Steve Nelson, CAO Ed Harrington, Controller 

Doug Feil, Internal Audits Ron Hass, Controller 

Eva Bruce, Controller Chris Baldo, Controller 

Sandy Rosen, ISD Hans Loffeld, PUC 

Ed Benner, Member of the Public Bob Thompson, PUC 

Absent: Jim Beals, DPW 

Mayor's Office Representative 

Meeting was called to order at 2:20 PM. 

MINUTES OF MEETING #92-07. 4/29/92: Approved for adoption with the 
correction of Software Publishers Association to be discussed at future EIPSC 
meeting. 

STAFF STATUS REPORT: 

The EIPSC Staff Director reported that she had attended an IBM class on 

business planning for enterprise networks. 

The Computer Store interviews with various department representatives have 

been completed. 

The Master Plan reviews should be completed by the next EIPSC meeting with 

DPH and Municipal Court plans scheduled. 

It was noted that there has not been a Mayor's Office representative 

present for the past several meetings. The EIPSC Staff Director will find 

out who the representative should be for submission of the final Master 

Plan Review Report and to replace Peter Goldstein as a member of the 

Committee. 

The order of the Agenda was changed to accommodate the Controller's Office 
representatives in their status report on the Oracle Financials Project. 

Ed Harrington, Controller, gave a brief explanation of the project and 
introduced Eva Bruce, Ron Hass and Chris Baldo of his staff, who later gave 
reports on the different aspects of the project. The Controller expressed the 
desire to make it clear that this project was being implemented by the 
Controller's Office. Any questions or status report requests should be 
directed to the Controller and not the vendor. The system is projected to be 
ready for the FY 1993-94 budget process. 

It was explained that part of the first phase was for Oracle to submit the 
functional requirements. This is scheduled to be completed by June 30th. An 
outline for future reports and the threshold of implementation will be 
discussed at a Guide Group meeting scheduled for May 14th. 



A study of the current system is under way and many different platforms are 
involved. Client servers will be necessary (which are new to Oracle). The 
Guide Group wants to know that Oracle is serious about applications. There 
will be a separate pilot for budget and accounting. Policy and procedural 
issues are being discussed. 

The Purchasing Department is getting involved and is sending a representative 
to Oracle classes. 

It was reported that Oracle has offered the City a proposal for additional 
modules of accounts receivable, assets, revenue accounting, inventory, and 
personnel for $300,000. The contract will be similar to the Site License 
agreement. The Controller is considering funding $80,000 and the remainder is 
to be funded by participating departments. 

It was noted that the Mayor's office and Board of Supervisor's budget analysts 
should be represented at work groups so that at the end of the process there 
are no problems with acceptance by those agencies. 

CONSENT CALENDAR: 

DPW FY 1992-93 Three Year Plan - Approved. 

PUC FY 1992-93 Three Year Plan - Approved. The department is to submit a 

Disaster/Security Plan to EIPSC Staff. 

Meeting adjourned at 3:25 PM. 

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CITY AND COUNTY OF SAN FRANCISCO 
Electronic Information Processing Steering Committee 

AGENDA 

//// 

Meeting No. 92-10, July 15, 1992, 9:00 AM 

Location: Room 289, City Hall (CAO's Office) 

9:00 AM REVIEW OF EIPSC MEETING #92-09 RECAP. Mav 27. 1992 

9:05 AM STAFF STATUS REPORTS 

Phone Approval Report #92-03 (5/23-6/30/92) 

9:10 AM CONSENT CALENDAR 

HUMAN RIGHTS - Request for LANs 

MUNICIPAL COURT - FY 92-93 Three Year Master Plan 

9:20 AM REGULAR CALENDAR 

RETIREMENT - Quarterly Report Review 

Discuss scheduling and subject matter for Planning Session 

PUBLIC COMMENT 



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CITY AND COUNTY OF SAN FRANCISCO 
Electronic Information Processing Steering Committee 



DATE: July 15, 1992 

TO: EIPSC Members 

FROM: Deborah Vincent-James, EIPSC Staff Director 

SUBJECT: EIPSC Meeting #92-10 Recap, July 15, 1992 



SEP 2 2 1992 



Present 



Absent: 



Rudolf Nothenberg, Chair 
Angela Gittens, Member 
Phil Arnold, Member 
Marcia Lake, ISD 
Carl Ruiz, DET 



James Chaffee, Ed Benner, Members of the Public 
Karen Sikkenga, Budget Analysts' Office 
Mayor's Office Representative 
Jim Beals, DPW 



SAN FRANCISCO 
PUBLIC LIBRARY 

Judy Johnston, Member 
Ray Wong, Member 
Steve Nelson, CAO 
Maria Gartner, ISD 
Ed McBride, Library 



Meeting was called to order at 9:20 AM. 

MINUTES OF MEETING 92-09. 5/27/92: Approved for adoption. 

STAFF STATUS REPORT: Phone Approval Report #92-03 approved. 

The EIPSC Staff Director reported that she had received a contract from 
Info Systems Computer Center (which the Computer Store Committee is 
considering as a proposal). Representatives from Purchasing, the City 
Attorney's office and the EIPSC Staff Director will meet to finalize a 
response to the proposal . 

The Committee reappointed Angela Gittens for another term as a member of EIPSC. 

CONSENT CALENDAR: 

HUMAN RIGHTS COMMISSION Request for LANS - Committee approved. 

MUNICPAL COURT FY 1992-93 Three Year Master Plan - Committee approved. 
EIPSC Staff is to be sure Municipal Court accepted corrected figures 
in the Staff analysis. 



REGULAR CALENDAR: 



REVIEW OF RETIREMENT'S QUARTERLY REPORT 



Maria Gartner, ISD, reported that the Retirement Project has been very 
productive. Early retirement turned out to be a major project. Checks 
have been on time and accurately calculated. Audit Stage 2 is currently 
on track and they are using security methodology. They are nearing the 
completion of the requirements study and are preparing a list of counties 
and organizations that have similar systems. 

PUBLIC COMMENT : Ed Benner stated he is planning to do an article on EIPSC 
for the Wall Street Journal. The Committee would only have sanction over 
the factual statements (i.e. history, dates, etc.) but not the editorial 
comments. The EIPSC Staff Director answered that she would have to meet 
with Mr. Nothenberg, Chair of the Committee, before she could give him an 
answer or counter proposal. It was noted that Mr. Benner is planning to 
be paid for the article if it is accepted for publication. 



Meeting adjourned at 10:30 AM. 
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CITY AND COUNTY OF SAN FRANCISCO 
lectronic Information Processing Steering Committee 

AGENDA 

Meeting No. 92-11, MONDAY . AUGUST 17, 1992, 10:00 AM 
Location: Room 289, City Hall (CAO's Office) 

10:00 AM REVIEH OF EIPSC MEETING #92-10. Recap. July 15. 1992 

10:05 AM STAFF STATUS REPORTS - Verbal report by the Staff Director 

10:10 AM PROPOSED CLASSIFICATION CONCEPT PLAN FOR D/P POSITIONS by 

representatives from Public Administration Service and Civil 
Service Commi ssion 



DOCUMENTS DEPT, 
AUG 17 1992 

SAN FRANCISCO 
PUBLIC LIBRARY 



Elec 



y 
CITY AND COUNTY OF SAN FRANCISCO 
ectronic Information Processing Steering Committee 



DATE: August 17, 1992 /-f/A/ute 
TO: EIPSC Members , ' 

FROM: Deborah Vincent-James, EIPSC Staff Directorc^K 
SUBJECT: EIPSC Meeting #92-11 Recap, August 17, 1992 9 

Present: Rudolf Nothenberg, Chair Angela Glttens, Member 

Roslyn Sholin, Member Ray Wong, Member 
Steve Frederick (for Judy Johnston, Member) Steve Nelson, CAO 

Norm Jussaume (for Phil Arnold, Member) Jim Beals, DPW 

Dan McFarland, DET Geoff Rothman, CSC 

Gail Friedlander, Tax Collector Cynthia Hamada-Fong, CSC 

George Greisinger, PAS Linda Lee, CSC 

David Hand, PAS JoAnn Valdez, PAS 

Meeting was called to order at 10:10 AM. 

Minutes of meeting #92-10, 7/15/92, were approved for adoption, correcting the 
last sentence to read "Mr. Benner is to be 'paid' for the article if it is 
accepted for publication." 

Roslyn Sholin was introduced as the new member of EIPSC from the Mayor's 
Office. 

The EIPSC staff director explained that there had been some problems with 
expediting the computer store proposal, but they had been worked out with the 
City Attorney and Human Rights. A written document is to be obtained from 
Human Rights pertaining to the issue. 

An EIPSC planning session is scheduled for September 16, 1992. MIS Directors 
and subcommittee chairs will be invited to attend. 

The main item on the agenda of this EIPSC meeting was the Public 
Administration Service (PAS) Proposed Classification Concept Plan for Data 
Processing Positions. Geoff Rothman of Civil Service gave a brief comment on 
the classification history and stated that no citywide study had been done in 
thirty years. He then introduced JoAnn Valdez from PAS. She explained that 
over the next five months PAS will be wi 1 1 getting feedback from MIS people, 
job evaluations and will then prepare their recommendations, policies and 
procedures. There are two options, a discreet classification series and a 
broader series. The classifications will be defined by three areas, 
mainframe, telecommunications and microcomputers. The complex issue of 
specialties was discussed. There is no absolute answer. It was suggested 
that specialty exams not be given. It was noted that several employees that 
were known to have extensive data processing involvement had not been included 
in the classification survey. PAS and CSC representatives explained that 
although the initial survey was closed, they would take these overlooked 
employees' classifications into consideration in making their final report. 
EIPSC staff is to assist in seeing that these employees complete the forms 
involved and will continue to play a role in the study. 

Meeting adjourned at 11:15 AM. 

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CITY AND COUNTY OF SAN FRANCISCO 
Electronic Information Processing Steering Committee 



AGENDA DOCUMENTS DEPT. 

SEP 2 2 1992 

SAN FRANCISCO 
Meeting No. 92-12, September 23, 1992, 10:00 AM PUBLIC LIBRARY 

Location: Room 289, City Hall (CAO's Office) 

10:00 AM REVIEW OF EIPSC MEETING #92-11 RECAP. August 17. 1992 

10:05 AM STAFF STATUS REPORTS 

Phone Approval Report #92-06, 7/20-8/21/92 

MUNICIPAL COURT Request for UPS 

CONTROLLER/ISD Request for Automated Tape Backup 

10:15 AM CONSENT CALENDAR 

PUBLIC ADMINISTRATION Request for County Veterans Service System 
10:20 AM REGULAR CALENDAR 

Report on InfoCalifornia by Judy Johnston 

Reports from the PC Standards Subcommittee, Telecommunications 
Steering Committee and Database Committee 



PUBLIC COMMENT 



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CITY AND COUNTY OF SAN FRANCISCO 
Electronic Information Processing Steering Committee 

DATE: September 23. 1992 /fitjju- 

TO: EIPSC Members 

FROM: Deborah Vincent-James, EIPSC Staff Director 

SUBJECT: EIPSC Meeting #92-12 RECAP, September 23, 1992 

Present: Rudolf Nothenberg, Chair Angela Gittens, Member 

Judy Johnston, Member Phil Arnold, Member 

Roslyn Sholin, Member Ray Wong, Member 

Carl Ruiz, DET Ron Hass, Controller 

Ed Benner, Member of the Public Ken Tashian, ISD 

Absent: Karen Sikkenga, Member, Budget Analyst 
Jim Beals, DPH 

Meeting was called to order at 10:05 AM. 

Minutes of meeting #92-11, 8/17/92, were approved for adoption. 

The EIPSC Staff Director reported that a Computer Store RFP should be ready 
for submission to the Committee before the Spring of 1993. 

It was felt that, although some of the issues were repeats of previous 
planning sessions, the MIS representatives present at the recent session 
became more aware and appreciative of EIPSC's role. A thank you letter will 
be sent to the MIS representatives present at the planning session and an MIS 
Directors meeting scheduled in the near future. 

EIPSC Phone Approval Report and Staff Approvals were adopted. 

The Consent Calendar (Public Guardian-Administration Request for County 
Veterans Service System) was approved provided the funding is approved by the 
Board of Supervisors. 

Judy Johnston, ISD, gave a report on the State of California's pilot project 
to test the concept of using information kiosks to make selected government 
services and information available at locations convenient to citizens. ISD, 
in support of public access services, has arranged a presentation of the 
Info/California kiosk the week of October 5, at City Hall, Lobby of Room 109. 

Ken Tashian, ISD, as Chair of the PC Standards Committee, presented a status 
report. Eleven new systems have been added to the PC standards with 486 
systems included. Software standards have been redefined. Printers and 
monitors will be part of the planned activities for FY 92-93 in further 
development of hardware standards. Other activities planned are to analyze 
and recommend primary sources of maintenance, further analysis of Apple/Mac, 
review the appropriateness of dBase as a standard and recommend a "Project 
Management" standard. 

Meeting adjourned at 11:45 AM. 

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CITY AND COUNTY OF $AN FRANCISCO 
Electronic Information Processing Steering Committee 
// 

/// 

AGENDA 



Meeting No. 92-13, October 21, 1992 

Location: Room 289, City Hall (CAO's Office) 

10:00 AM REVIEW OF EIPSC MEETING #92-12 RECAP. September 23. 1992 

10:05 AM STAFF STATUS REPORTS 

Phone Approval Report #92-08, 9/21-10/16/92 

10:10 AM REGULAR CALENDAR 

Status reports from the Database Connectivity Committee, 
Telecommunications Steering Committee and LAN Advisory Committee. 

Discuss and take action on increasing the dollar amount of 
departmental software acquisition without EIPSC approval. 
Discuss and take action on increasing the dollar amount of EIPSC 
Staff approval on hardware and software requests without 
previous review by the Committee. 

Discuss and take final action on Macintosh as a standard. 



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! 

j, CITY AND COUNTY OF SAN FRANCISCO 

Electronic Information Processing Steering Committee 

DOCUMFMTR DEPT, 
DATE: October 21, 1992 FFfi 9Q iqqo 

TO: EIPSC Members 

FROM: Deborah Vincent-James, EIPSC Staff Director SAN FRANCISCO 

SUBJECT: EIPSC Meeting #92-13 RECAP, October 21, 1992 PUBLIC LIBRARY 

Present: Rudolf Nothenberg, Chair Phil Arnold, Member 

Dave Nitchman (for Angela Gittens, Member) Karen Sikkenga, Member 
George Connell (for Judy Johnston, Member) Carl Ruiz, DET 
Lynn Baron, ISD Paul Karawanny, PUC 

Absent: Ray Wong, CSC, Member 

Mayor's Office Representative, Member 
Jim Beals, DPW, Non-voting Member 

Meeting was called to order at 10:05 AM. 

///Minutes of EIPSC meeting #92-13, 9/23/92, were approved for adoption. 

EIPSC Staff Phone Approval Report was adopted by the Committee. 

The EIPSC Staff Director reported that an MIS Directors meeting was held on 
October 8th. To her delight and surprise, 24 departmental representatives 
attended. Since the MIS directors and managers group is so large, it was 
decided that the best approach is to form smaller task groups to work on the 
various issues. A group will be formed immediately to work on a goals and 
mission statement. The master plan instructions for FY 1993-94 will also be 
drafted immediately and presented to EIPSC members as soon as possible. 

REGULAR CALENDAR: 

The request to raise the dollar amount to $1,000 for software acquistions 
without EIPSC approval was approved. 

The dollar amount of requests considered as "minor projects" was raised to 
$10,000 and will be so stipulated in the master plan instructions. 

Dave Nitchman, former chair of the Database Connectivity Committee, explained 
that the word "Connectivity" could now be dropped, as it was originally 
attached as more of a "watchdog" when they were in the process of selecting a 
database as a standard. He reported that the committee is working on 
refinement and negotiation of the Oracle Support Site License contract renewal. 
ISD, represented by Lynn Baron on the Committee, works in affiliation with 
Oracle for departments using Oracle. By negotiating with 8 to 10 departments 
under a single contract with Oracle for a Support Site License, the City has 
been able to realize considerable savings. A letter of appreciation will be 
sent to ISD for its implementation of Oracle training and this important 
Support Site License. 

Carl Ruiz, DET, gave a report on the activities of the Telecommunications 
Steering Committee. They adopted a citywide Voice Mail contract and systems 
are currently in the process of installation. Merging voice and data wiring 
into DET instead of involving DPW has been implemented and successful. Wiring 
has been standardized. A voice network map has been developed and circulated. 
Goals for the 92-93 fiscal year include coordinating with city departments for 
their requirements of voice and data. 

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Paul Karawanny, Chair of the Local Area Network (LAN) Advisory Committee, gave 
a report on the activities of the group. LAN Security Guidelines and Vendor 
Qualification Guidelines documents were presented for EIPSC adoption. It was 
explained that control was not often centralized and therefore vulnerability 
increased through LANs. Instead of "standards," a set of guidelines were 
drafted so that departments would know what to look for. 

The substance of the guidelines was adopted by EIPSC with modifications in the 
Vendor Qualification Guidelines of time periods. EIPSC Staff will write a 
cover letter and reformat the guidelines for circulation to departments. 

The LAN Advisory Committee Chair will contact the City Attorney's office to 
invite them to sit in at LAN meetings for advice on legal aspects of LANs and 
E-Mai 1 . 

It was noted that the Assessor is looking at other property systems. EIPSC 
Staff will draft a letter inviting the Assessor to give a status report on the 
proposed property system. 

The meeting adjouned at 11:33 AM. 



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// CITY AND COUNTY OF SAN FRANCISCO 

ELECTRONIC INFORMATION PROCESSING STEERING COMMITTEE 

DOCUMENTS DEPT 3 



FEB 2 3 1993 

AGENDA 

SAN FRANCISCO 
PUBLIC LIBRARY 

Meeting No. 93-01, February 24, 1993, 10:00 AM 

Location: Room 289, City Hall (CAO's Office) 

10:00 AM REVIEW OF EIPSC MEETING #92-14 RECAP, December 16, 1992 . 

10:05 AM STAFF STATUS REPORTS 

Phone Approval Reports #93-01 (1/4-15/93), 93-02 (1/19-2/19/93) 

10:10 AM CONSENT CALENDAR : 

PUBLIC DEFENDER FY 93-94 Three Year Master Plan 

REGISTRAR - Project Request to Convert Election Management 
System from existing Data General to UNIX system. 

10:30 AM REGULAR CALENDAR: 

1. For review and action : Mission & Goals Statement (Charter) 
for the MIS Directors' Advisory Committee 

2. For review and action : Draft of proposed letter from EIPSC 
to Al Walker, General Manager, Personnel, Civil Service 
Commission. Also to be attached are observations and 
concerns of the MIS Directors' Advisory Committee about the 
Data Processing Classification Project: Classification 
Concept Plan. 

3. For discussion and action : Possibility of establishing a 
dollar amount for acquisition ( WITHOUT EIPSC APPROVAL ) of 
items that are for maintenance/upgrades of existing PC 
equipment, i.e. tape and hard disk drives for backup. 

4. DET - Request for discussion of the repair of City-owned 
PCs and building of non-standard PCs for City departments. 

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/, CITY AND COUNTY OF SAN FRANCISCO 

/ELECTRONIC INFORMATION PROCESSING STEERING COMMITTEE 

AGENDA DOCUMENTS DEPT. 

— ^ MAR 8 1993 

Meeting No. 93-02, March 10, 1993-/10:00 AM SAN FRANCISCO 

"~ ■— ■*"""' PUBLIC LIBRARY 

Location: Room 289, City Hall (CAO's Office) 

10:00 AM REVIEW OF EIPSC MEETING £93-01 RECAP, February 24 f 1993 

10:05 AM STAFF STATUS REPORTS 

Phone Approval Report #93-03 (2/22 - 3/5/93) 

10:10 AM CONSENT CALENDAR : POLICE - Wang Migration 

(Analysis will be forwarded Monday, 3/8/93) 

10:10 AM REGULAR CALENDAR: 

SOCIAL SERVICES FY 1993-94 Three Year Master Plan 
Review and take action. 

CONTROLLER 'S/ISD - Relocation - Review and Action 
(Documents will be forthcoming later) 



PUBLIC COMMENT 



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CITY AND COUNTY OF SAN FRANCISCO DOC! IMPMTS QEPT 

lectronic Information Processing Steering Committee ADD i iqqt 



DATE: March 10, 1993 

TO: EIPSC Members ,' PUBLIC LIBRARY 

FROM: Deborah Vincent-James, EIPSC Staff Director &$] 

SUBJECT: EIPSC Meeting #93-02 RECAP, March 10, 1993 s/ 

Members Present ; Rudolf Nothenberg (Chair), Judy Johnston, Phil Arnold, Ray 
Wong, Angela Gittens, Vicky Mead (for Jackie Barsh) , Derek Chu (for Teresa 
Serata). Others Present ; - Ed Harrington (Controller), George Connell, Kuni 
Takeshita, Steve Frederick (ISD), Jim Beals (DPW), Jim Molinari (Police), Paul 
Rosenberg (Social Services), Ed Benner (Member of the Public). 
Absent: Dan McFarland (DET), Steve Nelson (CAO) 

Meeting was called to order at 10:10 AM. 

Minutes of EIPSC Meeting #93-01 were adopted with a correction of removing the 
dollar amount referring to the procurement of single items of computer 
equipment for upgrades and backup of existing equipment without EIPSC approval. 

Vicky Mead, Budget Analyst from Harvey Rose's office, was introduced as 
sitting in for Jackie Barsh and Derek Chu was introduced as a recent new 
member of the Mayor's Staff, sitting in for Teresa Serata. 

The EIPSC staff director reported that the meeting with Civil Service 
representatives regarding the Data Processing Classification Concept Plan went 
well. Some of the fundamental misunderstandings were worked out. A meeting 
is scheduled for Civil Service to meet with the entire MIS community on March 
17th. The meeting will be video-taped and a copy sent to PAS for their 
consideration in finalizing the plan. 

There are some problems to be worked out in re-negotiating the Oracle 
Contract. EIPSC Staff will contact the City Attorney and Purchasing for 
representation on the negotiating team. 

CONSENT CALENDAR : POLICE Wang Migration Project approved. 

REGULAR CALENDAR : SOCIAL SERVICES FY 93-94 Master Plan approved. 

CONTROLLER'S ISD Relocation Project Amendment Request approved. 

Ed Harrington, Controller, explained that this is an update on the project 
which was approved by EIPSC in the department's FY 92-93 Master Plan. The 
project will now include the proposed consolidation of the Hall of Justice and 
City Hall data centers which will net a substantial savings in the second year. 

Jim Molinari of the Police Department requested that it be on record that 
the department staff is not prepared to sign off on the consolidation until 
certain issues are resolved, e.g. - technical support, response time, NCIC and 
911. He further stated that he, personally, is prepared to support the 
consolidation if these issues are resolved. ISD reported that they are in the 
process of selecting a project manager at this time and that these issues are 
being addressed. Although the issue of duplicate staff reduction will be 
difficult, it is the hope that some staff will be retrainable for other 
positions or transferred to other departments. Project reports will be 
forthcoming to EIPSC. ISD will seek to inform and involve all affected 
departments. 

Meeting adjourned at 10:55 AM. 
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CITY AND COUNTY OF SAN FRANCISCO 
Electronic Information Processing Steering Committee 



AGENDA DOCI IMFMTO ncrpT, 



APR 12 1993 
Meeting No. 93-04, April 14, 1993, 10:00 AM 

SAN FRANCISCO 
Location: Room 289, City Hall (CAO's Office) PUBLIC LIBRARY 

10:00 AM REVIEW OF EIPSC MEETING 93-03 RECAP. March 24. 1993 

10:05 AM STAFF STATUS REPORTS - EIPSC Staff Director 

10:10 AM CONSENT CALENDAR: 

DPH/DMSA - Request for Macintosh Network Expansion 
RENT ARBITRATION BOARD - FY 93-94 Master Plan Approval 
WAR MEMORIAL - FY 93-94 Master Plan Approval 

10:15 AM REGULAR CALENDAR: 

AIRPORT - FY 93-94 Master Plan - Take Action 
SHERIFF - FY 93-94 Master Plan - Take Action 



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\ 

CITY AND COUNTY OF SAN FRANCISCO 
Electronic Information Processing Steering Committee 



M -\M-<V) __ N \ DOCi IM^'TS DEPT, 

DATE: Sipril 14, 19^ V M^\s MAY 1 4 1993 

TO: EIPSC Members 

FROM: Deborah Vincent-James, EIPSC Staff Director SAN FRANCISCO 

SUBJECT: EIPSC Meeting #93-04 RECAP, April 14, 1993 PUBLIC LIBRARY 

Members Present: Rudolf Nothenberg (Chair); Judy Johnston, Ray Wong, Vicky 
Mead, Norm Jussaume (for Phil Arnold), Dave Nitchman (for Angela Gittens). 
Others Present: S. K. Rosen (CAO), Ed Benner (Member of the Public). 
Absent: Derek Chu, Member (Mayor's Office), Jim Beals (DPW), Dan McFarland 
(DET), Steve Nelson (CAO). 

Meeting was called to order at 10:07 AM. 

Minutes of EIPSC Meeting #93-03, March 24, 1993, were adopted with the 
correction of changing personnel managers to Appointing Officers with regard 
to the D/P Classification Study Project and the MIS Directors' Advisory 
Committee informing departments of their endeavors to pursue permanent status 
for non-permanent MIS employees. 

The EIPSC Staff Director reported that the MIS Directors' Advisory Committee 
had met on April 5 and that they had decided to use two approaches to the 
issue of non-permanent MIS employees. Another meeting with MIS Dirs. Advisory 
Committee and Civil Service representatives will be scheduled. 

Regarding the Oracle Master Contract negotiations, the Controller said he 
would become involved if necessary. 

An EIPSC Newsletter is in draft form. 

A meeting was held with ISD to discuss some of the ramifications of the 
Sunshine Ordinance. A written response will be forwarded to the Board of 
Supervisors. 

A new list of PC standards is in the process through the newly combined PC-Lan 
Standards Committee to be submitted to EIPSC in the near future. 

A compilation of departments that are still dependent on Wang support will be 
submitted to EIPSC with the help of ISD. 

CONSENT CALENDAR: DPH/DMSA Request for Mac Network Expansion - Approved. 
War Memorial FY 1993-94 Master Plan - Approved. 

Rent Arbitration Board FY 1993-94 - Approved. EIPSC Staff will contact the 
department for an explanation of the need for 4th Generation software rather 
than Fox Pro or Quatro Pro. 

REGULAR CALENDAR: AIRPORT FY 1993-94 Master Plan Approved except for: 
93-27/026 - CAD - RESERVED, 93-27/028 - Extend Time Roll System - RESERVED, 
93-27/029 - Police Reports/Intelligence System - RESERVED. 

The department should contact the GIS Committee Chair to discuss the GIS CAD 
project and contact Jim Beals (DPW/MIS) about the Clean Water Program for 
possible collaboration with the Airport's Preventive Maintenance System. 

The Sheriff FY 93-94 Master Plan was withdrawn from Calendar. 

Meeting adjourned at 11:15 AM. 

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000' IMCMTS DEPT. 



^V CITY AND COUNTY OF SAN FRANCISCO M/\Y 1 4 1993 

^ELECTRONIC INFORMATION PROCESSING STEERING COMMITTEE 

Special Meeing #93-05. 4/21/93 Recap SAN FRANCISCO 



PUBLIC LIBRARY 



EIPSC Members Present : Rudy Nothenberg, Chair, Judy Johnston, Phil Arnold, 
Ray Wong, Derek Chu, Dave Nitchman (for Angela Gittens). Absent ; Vicki Mead. 
Others Present: Chief Howard Slater, Asst. Deputy Chief Frank Scales, Mike 
Taylor, Tony Kamby (SFFD); Chief Frank Reed, Capt. Jim Molinari, Jim Ramsey 
(SFPD); Dr. Charles Sanders, Abbie Yent, Pippa Amaick, John Applegarth, Dave 
Counter (DPH/EMS/Paramedics) ; Admiral John Bitoff, Carl Hudleston, Frank 
Schober (OES); Teresa Serata (Mayor's Office); Roberta Boomer (Supervisor 
Maher's Office); Dennis Fitzpatrick (Outside Consultant). 

This meeting was devoted entirely to the discussion of the Fire Department's 
request for a new CAD system which was reserved by EIPSC in the department's 
FY 93-94 Three Year Information System Master Plan. 

A draft RFP was recently circulated within the SFFD for review. There is a 
SFFD CAD Committee with no other agency representatives participating. SFFD 
has been talking with SFPD representatives over the past two months with 
regard to a combined RFP. The combined RFP would establish a single vendor 
with a common platform, language, and operating philosophy for program 
maintenance. The SFFD & SFPD have visited other municipalities, including 
San Jose which has one platform with separate modules for the various agencies. 

SFFD has not made an indepth study of the data to be passed between systems of 
the individual agencies of the CCSF. There are differences in the data of the 
SFFD and SFPD systems, such as personnel and records management. SFFD requires 
data of personnel for dispatch to equipment and building information for fire 
prevention (which they don't have now). SFPD must make a change in their 
system as the present system is costing $250,000 a year for maintenance. The 
current system has primarily relied on the actual users to gather information 
for the RFP. The Department of Public Health Emergency Medical Services 
expanded on the differences between the SFFD, SFPD and EMS requirements for a 
new system. EMS requires a CAD product that is very detailed, and they are 
also not a proponent for a central location for the three agencies because of 
the need for medical expertise availability of staff at a hospital facility. 

The Mayor's Fiscal Advisory Committee representative said that their review of 
the project reported that the agencies should share as much as possible for 
"commonality" resulting in cost savings. There seems to be too much emphasis 
on what available systems don't have rather than what they do have by looking 
carefully and critically at customization for cost effectiveness. Other 
municipalities have received packages such as San Jose and San Bernadino. The 
Mayor's Office representative noted that the Mayor is planning on making this 
a one program budget funding. 

It was decided there should be a forum established represented by SFFD, SFPD, 
EMS, OES, MFAC, ISD, EIPSC and Purchasing to complete this CAD RFP project. A 
series of milestones should be drafted in conjunction with the Mayor's Office 
and status reports submitted. Although no formal action was taken by the 
EIPSC, a letter containing the above decisions will be drafted by EIPSC staff 
for the next EIPSC meeting for distribution to the departments involved. 



/^Iq^ \\ CITY AND COUNTY OF SAN FRANCISCO 

C,p| ELECTRONIC INFORMATION PROCESSING STEERING COMMITTEE 

AGENDA DOCHMPMTSDEF 

MAY 3 - 1993 

Meeting #93-06, May 5, 1993, 10:00 AM 

- — SAN FRANCISCO 

Location: Room 289, City Hall (CAO's Office) PUBLIC LIBRARY 

10:00 AM REVIEW OF EIPSC MEETING NOS. 93-04 & 05 RECAPS 4/14 & 4/21/93 

10:10 AM STAFF STATUS REPORTS : 

Phone Approval Report #93-05, 3/22 - 4/16/93. 
Breakdown of larger departments for EIPSC "RULE OF 20". 
Proposed Letter to SFFD, SFPD, EMS regarding CAD RFP. 

10:15 AM CONSENT CALENDAR : Superior Court FY 93-94 Three Year Master Plan 

10:20 AM REGULAR CALENDAR : 

PUC FY 1993-94 Three Year Master Plan - Take Action 
RETIREMENT FY 93-94 Three Year Master Plan - Take Action 

PUBLIC COMMENT: 



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\\ City and County of San Francisco 

ELECTRONIC INFORMATION PROCESSING STEERING COMMITTEE 

AGENDA DOCI IMPMTS n HPT. 

MAY 1 4 1993 

Meeting #93-07, May 19, 1993, 9:00 AM 

■ SAN FRANCISCO 

Location: Room 289, City Hall (CAO's Office) PUBLIC LIBRARY 

9:00 AM REVIEW OF EIPSC MEETING NO. 93-06 RECAP 5/5/93 

9:05 AM STAFF STATUS REPORTS: 

Phone Approval Report #93-06, 4/19 - 5/7/93 

9:10 AM REGULAR CALENDAR: 

Department of Public Works FY 93-94 Three Year Master Plan. 
Take Action. 

PUBLIC COMMENT: 



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CITY AND COUNTY OF SAN FRANCISCO 
Electronic Information Processing Steering Committee 



DOr.nMrrMTc: r>FPT 

" M '^ JUL 2 1,993 



DATE: May 19, 1993 

TO: EIPSC Members 

FROM: Deborah Vincent-James, EIPSC Staff Director^ F 1 ^L'C LIBRARY 

SUBJECT: EIPSC Meeting #93-07 RECAP, May 19, 1993 



Members Present: Rudolf Nothenberg (Chair), Ray Wong, Phil Arnold, Dave 
Nitchman (for Angela Gittens), George Connell (for Judy Johnston). Others 
Present: Jaime Flores-Lovo, James Albert (DPW/BBI), Scott Dowdee, Ahmit Ghosh 
(City Planning), Steve Nelson (CAO), S. K. Rosen, Paul Owsley (EIPSC), Ed 
Benner (Member of the Public). Absent: Jim Beals (DPW), Dan McFarland (DET). 

Meeting was called to order at 9:00 AM. 

Minutes of EIPSC Meeting #93-06, May 5, 1993, were adopted. 

It was noted that all honored guests and members of the public are invited to 
attend any subcommittee meetings of EIPSC. 

STAFF STATUS REPORTS: 

Phone Approval Report #93-05, 4/19-5/14 was approved. EIPSC Staff 
Director will check into the request for Wang Workstations requested by 
Human Rights with funding from an overpayment to Wang for other equipment. 

The EIPSC Staff Director reported that the Government Technology 
Conference had been very worthwhile and that the State is interested in 
"piggybacking" on the CCSF Computer Store RFP. First year involvement 
would bring $2,000,000. EIPSC Staff will try to get a committment from 
Purchasing to publish the RFP by June 7th. 

There is a meeting scheduled with SFFD next week. The CAD/911 RFP 
Committee should do a combined cost estimate as soon as possible. 

REGULAR CALENDAR: CITY PLANNING 1993=94 Three Year Master Plan. 

LAN Expansion Project - Approved in Concept. The department must 
coordinate the purchase of imaging equipment with BBI. A document 
identifying the specific equipment being considered for purchase must be 
submitted to EIPSC for review prior to preparation of the purchase order. 
Records Management Project - RESERVED. The Department should look at 
other alternatives to the Microfiche equipment acquisition. A) Contact 
Bruce Jamison, Recorder, to see if they might be a source for getting the 
files copied before moving. B) Contact outside sources. The department 
should also be more active in the MIS classification project in attending 
meetings. 



EIPSC RECAP 5/19/93 
Page Two 



DPW 1993-94 Three Year Master Plan approved with the exception of the 
following: 

(GOA) Personnel/Payroll Automation - RESERVED until June so that it does 
not get out of hand later on with the Oracle Personnel Platform. 

(BCM) Construction Scheduling & Cost Control - Approved in Concept . The 
department must provide document to EIPSC Staff justifying such an 
expensive PC. 

(SSM) Computerization - Approved in Concept . The Bureau must file an 
implementation with EIPSC Staff and report its progress against the plan 
on a quarterly basis. 

(WPC) Oceanside WPCP & SW WPCP MIS - RESERVED - The Bureau may return to 
EIPSC and have reserve removed when: 1) The Bureau files the RFP(s) with 
EIPSC for review. 2) The Bureau files a plan/schedule with EIPSC regarding 
the installation of equipment and implementation of applications. 3) The 
Bureau must submit a quarterly report to EIPSC defining the progress 
against the plan/schedule. 

(BBI) Public Information Kiosk - Approved. The Bureau should work with 
ISD on this project. 

EIPSC Staff is to schedule a special meeting with EIPSC, MIS Directors and 
Personnel Managers in June. 

Meeting adjourned at 10:25 AM. 

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CITY AND COUNTY OF SAN FRANCISCO 
Electronic Information Processing Steering Committee 



DOCUMENTS OEPT. 
AGENDA JUN 1 1993 

SAN FRANCISCO 
PUBLIC LIBRARY 

Meeting #93-08, June 2, 1993, 10:00 AM 

Location: Room 204. CIVIC AUDITORIUM 

10:00 AM REVIEW OF EIPSC MEETING HO. 93-07 RECAP 5/19/93 

10:05 AM STAFF STATUS REPORTS: 

Phone Approval Report #93-07, 5/10-28/93 
10:10 AM CONSENT CALENDER: Rec-Parks FY 1993-94 Three Year Master Plan 
10:15 AM REGULAR CALENDAR: 

CONTROLLER - FY 93-94 Three Year Master Plan. Take action. 

DPH - FY 93-94 Three Year Master Plan. Take action. 



PUBLIC COMMENT; 



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CITY AND COUNTY OF SAN FRANCISCO 
Electronic Information Processing Steering Committee 



fl 



AGENDA DO^ 1 " l, ~ K '' 1 ~ rtcpT. 

JUL 211993 

Meeting //93-09, July 21, 1993, 10:00 AM 

— t ~~ — — ^ SAN FRANCISCO 

Location: Room 289, City Hall (CAO's Office) 

10:00 AM REVIEW OF EIPSC MEETING WO. 93-08 RECAP 6/2/93 

10:05 AM STAFF STATUS REPORTS : 

Phone Approval Report //93-08, 5/24 - 6/30/93 

10:10 AM CONSENT CALENDAR : Health Service System Wang Upgrade 

10:15 AM REGULAR CALENDAR : Sheriff FY 93-94 Three Year Information 

System Master Plan. Take action. 

Citywide Communications Project: Status update. 

Data Center Relocation: Status update. 

PUBLIC COMMENT: 



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CITY AND COUNTY OF SAN FRANCISCO 
ELECTRONIC INFORMATION PROCESSING STEERING COMMITTEE 

v~ -\: !MPMT9L>^ppT. 

AGENDA 

■ - 

Meeting No. 93-ll.^September 22, 1993, 10:00 AM SAN FRANCISCC 

PUBLIC LIBRARY 
Location: Room 289, City Hall (CAO's Office) 

10;00 AM REVIEW OF EIPSC MEETINGS 93-09 „ 93-10 RECAPS 7/21 and 8/25/93 

10:05 AM STAFF STATUS REPORTS: Verbal by EIPSC Staff Director 



10:10 AM CONSENT CALENDAR; Adoption of Hardvare/Peripherals/Scftware 
Standards as recommended by the PC/LAN Subcommittee. 

10:15 AM REGULAR CALENDAR: 

Verbal report by Judy Johnston of 911 meeting with S.F.F.D. and 
and update on ISD Relocation project. 

Status Reports from Subcommittees : 

MIS Directors' Advisory Committee 

Telecommunications Steering Committee 

PC/LAN Subcommittee 

GIS Subcommittee 

Oracle Database Committee 

Computer Store Committee 



PUBLIC COMMENT : 

MEMBERS PLEASE NOTE THAT BLUE BINDERS WERE NOT USED FOR THIS MEETING. 
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/ IC ] 

City and County of San Francisco 

ELECTRONIC INFORMATION PROCESSING STEERING COMMITTEE 

September 22, 1993/Meeting Recap 

DATE: October 29, 1993 

TO: EIPSC Members j * 

FROM: Deborah Vincent-James, EIPSC Staff Director G^sf 

SUBJECT: EIPSC Meeting #93-11 RECAP, 9/22/93 V 

Members Present: Rudy Nothenberg (Chair), Judy Johnston, Jackie Barsh, Ray 
Wong, Dave Nitchman (for Angela Gittens), Norm Jussaume (for Phil Arnold), 
David Heindel (for Derek Chu). 

Others Present: Carl Ruiz (DET), Lynn Baron, Ron Hass (CONTROLLER), Paul 
Karawanny (PUC), George White (DPW), Ed Benner (Member of the Public). 

Meeting called to order at 10:10 AM. 

MINOTES OF MEETING #93-09 (7/21/93). and 93-10 (8/25/93): Adopted. 

STAFF STATUS REPORT: The EIPSC Staff Director reported that the "Computer 
Store" contracts went into operation effective September 1, 1993. Over 
$40,000 in purchase orders have already been processed through the contracts. 

CONSENT CALENDAR: PC/LAN/PERIPHERALS/SOFTWARE Standards adopted as 
recommended by the PC/LAN Subcommittee, adding CANON to the list for printers. 

REGULAR CALENDAR: 

Judy Johnston reported on her meeting with Mike Taylor of the S.F.F.D. 
regarding the 911/CAD system. They are using DEC PDP/ll-40s customized 
hardware and platform applications. Only Mike Taylor knows how to modify the 
software. PRC, the vendor of the current software, could provide an interim 
dispatch system for S.F.F.D. 

Rudy Nothenberg informed the Committee that he had sent a letter to the Mayor 
describing the issues surrounding this project. It was noted that the Board 
of Supervisors is working to prepare revenue streams for potential funding in 
March for a new combined CAD system. A meeting of the 911/CAD technical 
people involved is scheduled for September 29th. The principal purpose of 
this meeting will be to develop a more detailed report of dollar amounts for 
the cost of the 911/CAD project. 

Regarding the ISD Mainframe Relocation Project, the application system is in 
the process of being tested with a dry run scheduled this month. The 
construction tasks are getting accomplished and the move from City Hall is 
planned for the October 11th Columbus Holiday Weekend. 

The MIS Directors' Advisory Committee (Judy Johnston, Chair) was formed a 
year ago, meeting regularly and well attended. One of the projects of this 
committee was to form an Information Exchange Group, which has proven to be 
quite useful and a Bulletin Board sponsored by ISD is in operation. The D/P 
Classification Study is making some headway and a small working group is in 
the process of being formed. It has been hard to get volunteers for this 
group, however, as it involves a commitment of 4 to 6 hours weekly. The 
committee will be looking into other issues during the new fiscal year. 



The Database Committee Chair (Ron Hass/Lynn Baron) informed EIPSC that the 
past year has been devoted primarily to negotiating with Oracle. They are 
renegotiating license renewal, master agreement, product users agreement and 
maintenance. Purchasing has been involved. The Oracle account represntatives 
have kept changing which has delayed the process. The committee is also 
working on the status of Oracle support and keep in constant follow-up on CSI 
information. The committee will bring the proposed contracts back to EIPSC 
when received from Oracle. 

The GIS Committee Chair (George White) explained a document containing the 
work plan for the installation of the City's Orthophoto Basemap and for the 
preparation of individual City Departments for use of the Basemap with GIS. 
The project is divided into four phases and the timetables have been met thus 
far. The final phase (Phase IV) will include the installation of the Basemap 
database and the training of City staff in basemap maintenance procedures. The 
GIS vendor will provide basic GIS system training. This phase is scheduled to 
be completed by the end of calendar year 1994. Municipal Railway will be 
contacted to get involved. 

PC/LAN Committee Chair (Paul Karawanny) reported that the recommended 
standards were arrived at by focusing on established vendors. A citywide 
network protocol needs to be addressed for users with cc:Mail now being 
installed by departments. The chairs of the GIS, PC/LAN and 
Telecommunications committees should meet to discuss this issue. The 
committee will also need to consider the UNIX platform and integration. 
Members of the Committee should be contacted to establish some goals. 

The Telecommunications Steering Committee representative (Carl Ruiz for Dan 
McFarland, Chair) handed out an accomplishments for 92-93 and goals for 93-?4 
list. One of the goals is to determine the City departments' need for 
Interactive Voice Response (IVR), and the leadership role for IVR. The 
subcommittees need to get together to discuss overlapping issues. It was 
noted that an Internet Work Number should be obtained as soon as possible, as 
the longer the City delays, the harder it may be to get one. 

The Computer Store Committee Chair (Dave Nitchman) announced that it was 
decided to keep this group as a subcommittee of EIPSC to help monitor 
contracts/pricing, available products and setting policies. One of the first 
items for the committee will be to work on expediting the encumberance process 
with the Controller. A thank you letter on behalf of the Committee will be 
written to Janice Ehrke of Purchasing for her important assistance in getting 
the Computer Store contracts implemented. 

Meeting adjourned at 11:40 am. 

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EIPSC Meeting #93-11 RECAP, 9/22/93 Page 2. 



CITY AND COUNTY OF 4 AN FRANCISCO 
ELECTRONIC INFORMATION PROCESSING STEERING COMMITTEE 



AGENDA 
// 



Meeting No. 93-12, November 4, 1993, 9:00 AM 

Location: Room 289, City Hall (CAO's Office) 

9:00 AM REVIEW OF EIPSC MEETING #93-11. 9/22/93. RECAP 

9:05 AM STAFF STATUS REPORTS: 

Phone Approval Report # 93-10, 7/19 thru 10/29/93 
9:15 AM CONSENT CALENDAR: S.F.P.D. Computer Upgrade 

9:20 AM REGULAR CALENDAR: 

SFGH Managed Care System - Review and take action. 
Discuss replacement EIPSC member for Angela Gittens. 
PUBLIC COMMENT 

2659K 



/A 



CITY AND COUNTY OF SAN FRANCISCO DOff »Mcm 

lectronic Information Processing Steering Committee ^ ° HtTPf 

co 



DATE: January 19, 19*<t 

TO: EIPSC~Members / " p^ FR A/S/C/SC 

FROM: Deborah Vincent-James, EIPSC Staff Director rff ° L,C LlBFl/\ft 

SUBJECT: EIPSC Meeting #94-01 RECAP, 1/19/94 



Members Present; Rudy Nothenberg (Chair), Judy Johnston, Karen Sikkenga, Ray 
Wong, Gail Friedlander, Phil Arnold. Others Present: Paul Rosenberg (DSS); 
Dave Nitchman (Airport); Dan McFarland (DET); Barbara Attard, Silvia Landau 
(SFPD/OCC); Steve Nelson (CAO); Ed Benner (Member of the Public). 
Absent : Derek Chu (Mayor's Office) 

Meeting was called to order at 2:05 PM. 

The Chair introduced Gail Friedlander from the Tax Collector's Office as a new 
member of the Committee to replace Angela Gittens. 

It was announed that the City Hall move will take place two years earlier than 
anticipated. 

MINUTES OF MEETING #93-12 (11/4/93): Adopted with the correction that the 
Hall of Justice mainframe move is targeted for March, 1994. 

STAFF STATUS REPORTS: 

Progress is being made by the MIS Directors' Advisory Committee through 
the Information Technology Classification Study Group for the Data 
Processing Classification project. To expedite the process of getting 
temporary status data processing personnel into permanent status, it is 
proposed to give two low-level exams in the 1808 and 1811 classification 
in June, 1994. There will be budget issues as the Union expects a step 
increase after the exam is given and passed. 

The Computer Store is doing well. At the present time, there is over 
$700,000 being processed in Purchase Orders. 

CONSENT CALENDAR: DSS Fingerprint System. 

There was some discussion as to the limitations in the contract with 
Electronic Data Systems (EDS), as the sole source contractor in the 
immediate Bay Area vicinity. To add AFDC would necessitate renegotiating 
contract with EDS and other counties. It was felt by the DET 
representative that the City could negotiate a more favorable cost from 
AT&T. The DSS representative stated that the vendor (EDS) insists that 
they only will negotiate with AT&T. 

Although a fingerprint system was voter approved on the ballot and 
therefore mandatory, it was decided that EIPSC Staff, DET and DSS would 
meet to discuss some of the issues of the contract. The motion was made 
and seconded to leave the decision of EIPSC support of this project up to 
EIPSC Staff after the contract discussion meeting. 

REGULAR CALENDAR: Police/OCC Request for LAN Purchase - Approved. 

It was recommended that 0CC contact a Computer Store vendor for 
reconfiguration. There may be some cost saving in the elimination of some 
components no longer necessary. 

Meeting adjourned at 3:05 pm. 



DOC IMFM TS QEpj. 



I (jff CITY AND COUNTY OF SAN FRANCISCO T S Dl 

ELECTRONIC INFORMATION PROCESSING STEERING COMMITTEE MAR 2 J jgg* 

SAN FRANCISCO 

DATE: February 10, 1994 PUBLIC LIBRARY 

TO: EIPSC Members . **, 

FROM: Deborah Vincent-James, EIPSC Staff Director ^/ 
SUBJECT: EIPSC Meeting #94-02 RECAP, 2/10/94 ° 

Members Present: Rudy Nothenberg (Chair); Gail Friedlander , Ray Wong, Judy 
Johnston, Phil Arnold, Derek Chu. Others Present: Ken Tashian (ISD); Rob 
Keller, Geoff Rothman, Bill Sumner (DHR); Carol Isen (Local 21); Dave Counter, 
Larry Meredith, Peter Praetz, Joe Abrego, Sharon Calcagno (DPH/SFGH; Sanford 
Rosen (EIPSC); Dan McFarland (DET). Absent: BOS Budget Anaylst 
representative; Dave Nitchman (Airport). 

Meeting was called to order at 2:10 PM. 

MINUTES OF MEETING #94-01 (1/19/94): Adopted. 

STATUS REPORTS: 

911/CAD - Applications for Technical Manager closed on 2/4. Out of 20 
there are 6 or 7 that look hopeful. Civil Service has approved. The 
Technical Advisory Committee is working on the criteria to be used in the 
Request for Resumes for Consultant firms. 

Computer Store - Vendor presentation was well attended. 

Citywide Telecommunications - 6 out of 20 firms that applied for 
consultant on this project were narrowed down to 3, but did not work out. 
Consequently, the process will be implemented again, causing a 3 or 4 
month delay. 

MIS Directors' Advisory Committee - It is the desire of the MISDAC to 
continue moving in the direction of interim exams to solve the problem of 
permanency for provisional employees and to ask for EIPSC support. Should 
EIPSC concur in this recommendation, this support might be offered in the 
form of a letter to Wendell Pryor and other appropriate officials whose 
influence would help to achieve a speedy resolution of issues and 
commencement of the exam process. A motion was made, seconded and 
approved to have EIPSC staff draft a letter to the appropriate officials 
in support of the proposed interim exams. 

Information Technology Classification Study Group - It was explained that 
two low-level examinations will be given in June, 1994 for the 1808 and 
1818 classifications for provisional employees. Human Resources has 
appreciated the MIS community's input. The concept plan is expected to be 
completed by March 15, 1994. Although there are still some issues to be 
resolved with the union, Carol Isen, of Local 21, felt that the project is 
going somewhere with the preliminary step of the exams. There seems to be 
a lack of information throughout the departments and she would hope for a 
broad classification system. A citywide career center needs to be 
established as a result of the classification study. 



EIPSC Meeting #94-2, 02/10/94 RECAP 
Page Two 



REGULAR CALENDAR: SFGH Managed Care Information System Project 

The EIPSC Staff Director gave a brief review of EIPSC concerns from the 
November, 1993 meeting. 

The DPH/SFGH representatives explained that they have met with the Mayor's 
Office representatives and that the project has been reviewed by several 
groups. SFGH has developed a strategic plan. DPH is reinventing the way they 
do business and the mission is being redefined. DPH cannot continue operating 
on an individual divisional basis of information. To be competitive they must 
implement a single managed care system, otherwise there will be a loss of 
public monies. It is hoped to minimize General Fund support. The proposed 
vendor, Shared Medical Systems is the leading vendor of this type in the world 
right now and is being used by 8 counties in California. State and Counties 
are all automated but none are totally integrated. 

A motion was made, seconded and approved for DPH/SFGH to proceed with the 
project. Rudolf Nothenberg abstained. 

Meeting adjourned at 3:50 PM. 

2701K 






Don 

CITY AND COUNTY OF SAN FRANCISCO 
ELECTRONIC INFORMATION PROCESSING STEERING COMMITTEE 



AGENDA 



Meeting No. 94-3, March 9, 1994, 10:00 AM 
Location: Room 289, City Hall (CAO's Office) 

10:00 AM REVIEW OF EIPSC MEETING #94-02. 2/10/94 RECAP 

10:05 AM STATUS REPORTS : (Verbal) 

Controller's Government Financials 
10:30 AM REGULAR CALENDAR : 

DPW Three Year Master Plan - Take Action. 

PUBLIC COMMENT 
2709K 



£ 






CITY AND COUNTY OF SAN FRANCISCO 
ELECTRONIC INFORMATION PROCESSING STEERING COMMITTEE 

DATE: March 9j_ 1994 

TO: ElPSn Members 

FROM: Deborah Vincent-James, EIPSC Staff Director 

SUBJECT: EIPSC Meeting #94-03 RECAP, 3/9/94 

Members Present: Rudolf Nothenberg (Chair), Judy Johnston, Gail 
Friedlander, Derek Chu, Phil Arnold, Tina Olsen. 

Others Present; Dan McFarland (DET), Norm Jussaume (REC-PARK), Jim Beals, 
James Albert, Jim Buker (DPW), Ed Harrington, Ron Hass, Eva Bruce (CONTROLLER) 
Sanford Rosen (EIPSC), Dave Nitchman (AIRPORT), Ed Benner (Member of the 
Public). Absent; Ray Wong (Member). 

Meeting was called to order at 10:05 AM 

MINUTES OF MEETING #94-02 (2/10/94); Adopted. 

STATUS REPORTS; 

The EIPSC Staff Director reported that seven FY 94-95 Master Plans are in 
out of twenty expected. 

A meeting of the 911/CAD Policy Steering Committee will be scheduled to 
report on the engagement of Project Manager, report from Technical 
Advisory Committee, and report from Bureau of Architecture, re: Building 
Site. The 911/CAD Project Manager candidates have been narrowed down to 
three. 

The Controller's representatives reported on the status of the Government 
Financials project. Growing dissatisfaction with Oracle Financials' 
solutions prompted a search for an alternative starting in late 12/93 and 
1/94. Oracle had not provided clear solutions for the future and no 
estimated costs were given. No governmental entity comparable to the size 
and complexity of CCSF has implemented Oracle Financials. Peat Marwick 
arranged a demonstration of the current version of FAMIS, an improved 
product. Also under review is a system from American Management System 
(AMS). An RFI went out in February. Site visits were made to Wake 
County, N.C. and Metro Dade County and West Palm Beach County, Florida. 
Vendor presentations for CCSF MIS, budget and accounting managers will 
look at functionality. A letter was sent to Oracle informing them of this 
and the development with Oracle has been put on hold. A decision on 
whether to proceed with Oracle or select an alternative is expected in 
early April. 

REGULAR CALENDAR; DPW FY 1994-95 Three Year Master Plan 

GOA DPW IT & WAN Infrastructure (EIPSC #94-90/01-001 - RESERVED until 
benefits associated have been developed. 

BOA Internal Communications Project (EIPSC #94-90/02-004 ) 

ONLY FY 94-95 ($3.697) APPROVED . FY 95-96 ($222,916) will be reviewed 
when there is more information regarding justification. 

BOA Architectural Facility Management (EIPSC #94-90/02-006) is RESERVED . 
The Bureau may have reserve removed when a documented sampling of 
interested customers has been prepared and presented to EIPSC. 



EIPSC Meeting RECAP (3/9/94) 
Page Two. 



DPW FY 1994-95 Three Year Master Plan (Con't.): 

BOA Bureau Manager's Resource Allocation & Project Cost Tracking System 
( EIPSC #94-90/02-007 ) - RESERVED . The Bureau may return to EIPSC with the 
specifics of this project to have the reserve removed. 

BOE LAN (EIPSC #94-90/06-026 and 94-90/06-027 ) - RESERVED . Bureau may 
return to EIPSC when it has prepared a comprehensive network strategy. 

WPC ELKE Access & Connectivity (EIPSC #94-90/07-031 ) - WITHDRAWN 

All other DPW Bureau projects are APPROVED. 

Meeting adjourned at 11:10 AM. 



2712K 



EL, 



CITY AND COUNTY OF VAN FRANCISCO 
LECTRONIC INFORMATION PROCESSING STEERING COMMITTEE 



-rffif 



/ 



AGENDA D0C ' ,Mp MT.s 0E p T 



Meeting No. 94-04, March 23, 1994, 10:00 AM SAN FRAMCKrr. 

PUBLIC L/BRaS? 
Location: Room 289, City Hall (CAO's Office) 

10:00 AM REVIEW OF EIPSC MEETING #94-03. 3/9/94 RECAP 

10:05 AM STATUS REPORTS : (Verbal) 

10:15 AM CONSENT CALENDAR : 

Rent Arbitration Board FY 94-95 Three Year Master Plan 
Library FY 94-95 Three Year Master Plan 

10:20 AM REGULAR CALENDAR: Take action on Three Year Master Plans 

City Planning 

Library 

Fire Department 

2713K 



V °Oo 



tyw 



CITY AND COUNTY OF SAN FRANCISCO 
ELECTRONIC INFORMATION PROCESSING STEERING COMMITTEE 



AGENDA 



Meeting No. 94-05^April 6, 1994, 10:00 AM 

Location: Room 289, City Hall (CAO's Office) 

10:00 AM REVIEW OF EIPSC MEETING #94-04. 3/23/94 RECAP 

10:05 AM STATUS REPORTS: (Verbal) 

10:15 AM REGULAR CALENDAR: 

AIRPORT FY 94-95 Three Year Plan - Take Action 

PUBLIC COMMENT 

2718K 



ELE 



City and County of S4n Francisco 



CTRONIC INFORMATION PROCESSING STEERING COMMITTEE 



DATE: February 3, 1995 DOP* !"bmtq ncp T . 

FEB 1 4 1994 

TO: EIPSC Members 

J ^ SA.M FRANCISCO 

FROM Deborah Vincent-James, EIPSC Staff Director Cp^TJ ' PUBLIC LIBRARY 

SUBJECT/^ Jgpecial EIPSC Meeting February 14, 199^ 



As per phone conversations, there will be s Special Meeting of EIPSC on 
February 14. 1995. 11:00 AM in Room 289 f City Hall (CAO's Office). 

It is important to attend, as the new Chair person will be introduced. Please 
send a representative if you can not attend personally, 

DVJ : pno 



A/o Uktrret ****** 



City and County of San Francisco 
ELECTRONIC INFORMATION PROCESSING STEERING COMMITTEE 



DATE: March 15, 1995 

TO: EIPSC Members 

FROM: Deborah Vincent-James, EIPSC Staff Director 



D Qp. iMCUTS DEPT, 

MAR 1 7 1995 

SAN FRANCISCO 
PUBLIC LIBRARY 



SUBJECT: EIPSC Meeting No. 2 Minutes, March 8, 1_9J 

Members Present: Ed Harrington, Chair (Controller), Phil Arnold (Recreation & 
Park), Ray Wong (Human Resources), Steve Nelson (CAO, for Rudy Nothenberg) 
David Heindel, ( Mayor's office). 

Others Present: Judy Johnston, (Controller's ISD); Carl Ruiz, Fred Weiner, (DET 
for Dan McFarland); Paul Karawanny, (PUC). 

Absent: Gail Friedlander (Member, Tax Collector); Dan McFarland (DET); Karen 
Sikhenga, (Budget Accounting office). 

The meeting was called to order at 10:20 a.m. by EIPSC Chair, Ed Harrington. 

Re gular Calendar: 

New EIPSC Chair Ed Harrington presented a Strategic Plan Outline for review with 
emphasis on the process: who , what , when , where , and how much . 

The Committee immediately weighed various aspects of strategic planning, and 
more importantly how could the City approach strategic planning as a global 
entity ? This question needs to be addressed by the EIPSC if strategic planning 
is to become a reality in the City's future. 

It was noted that there are multiple strategic information technology projects for 
EIPSC to consider: 

1 . Criminal Justice/ Public Safety. 

2. Property. 

3. Human Resources (Integrated Personnel, Payroll, Health Services/ 
Retirement). 

4. Finance/Purchasing. 

5. Health/Human Services. 

6. Communication, WAN, Telecommunications. 



Debate over strategic planning approaches consisted of the following topics: 

- Decentralize versus centralized information technology 
environments in the City. 

- Re-engineering the City's infrastructure. 

- Key Departmental/policy personnel involvement with EIPSC and 
strategic planning. 

- Identifying singular major strategic issue and devoting all EIPSCs' 
effort's to the singular strategic issue. 

New Chair Ed Harrington suggested and the Committee agreed a Request for 
Proposal (RFP) should be prepared by EIPSC. The RFP will solicit professional 
strategic planning consulting services concentrating on process, policy and 
organizational issues related to information technology. The EIPSC Staff Director 
will prepare an RFP outline for the March 22nd meeting. 

Meeting adjourned at 1 1 :30 a.m. 



W¥ 



City and County of San Francisco 
ELECTRONIC INFORMATION PROCESSING STEERING COMMITTEE 

10:00 a.m. 

/-a Ce nda 

Meeting No. 95-03, March 22, 1% 

Location: 875 Stevenson, Controller's Conference Room 300 

REVIEW OF EIPSC MEETING #95-02. 3/8/95 
Minutes 

STATUS REPORT (Verbal) 

REGULAR CALENDARS: 

95-96 Master Plan Meeting Schedule 
(Review and Take Action) 
Strategic Plan Request for Proposal Review 
(Review and Take Action) 



MAR 1 7 1995 

SAN FRANCISCO 
PUBLIC UBRARY 



STRATEGIC PLANNING REQUEST FOR PROPOSAL OUTLINE 

I. Introduction/ Executive Summary 
II. Project Requirements 

A. Scope of work 

B. Project Scope/Project Objectives 

C. Background to Project 

D. Work Plan (Consultant) 

E. Estimated Project Timeline 

F. Project Deliverables 

III. Professional Consulting Services Qualifications 

A. Basic Professional Consulting Services Qualifications 

B. History, Financial and Stability Qualifications 

C. Experience Requirements 

D. Support and Personnel Requirements 

E. Additional Qualifications 

IV. Evaluation Criteria 

A. Evaluation Overview 

B. Minimum Requirement Qualifications 

C. Experience 

D. Reference 

E. Evaluation Methodology 

V. Pricing/Cost Estimate 

A. Description of Services 

B. Cost Calculations 

C. Cost Calculations for Subcontractors 

VI. Appendices 

A. City Requirements 

B. General overview of Request for Proposal 

1 . Format of response 

2. Compliance wiith City's Terms & Conditions 

3. LBE/MBE/WBE 

4. Business Tax 

5. Section Discription for each section of the RFP 

6. Other City requirements 



City and County of San Francisco 
Electronic Information Processing Steering Committee 



Tentative 1995-96 Master Plan Review Schedule 



Please note the following dates have been scheduled to review Three Year 
Information Systems Master Plans: 

Meeting Location 

401 Van Ness, War Memorial Rm 1 10B 
401 Van Ness, War Memorial Rm 11 OB 
875 Stevenson, Controller's Conference 
Rm 300 

401 Van Ness, War Memorial Rm 11 0B 





Meeting Time 


April 5 


10:00 a.m 


April 19 


10:00 a.m. 


April 26 


10:00 a.m. 


May 10 


10:00 a.m. 



City and County of San Francisco 

ELECTRONIC INFORMATION PROCESSING STEERING COMMITTEE 



*r 



DATE: March 27, 1995 

TO: eipsc Members 

FROM: Deborah Vincent-James, EIPSC Staff Director 

SUBJECT: EIPSC Meeting No. 3 Minutes, March 22, 1995 

Members Present : Ed Harrington, Chair (Controller), Judy Johnston 
(Controllers ISD), Gail Freidlander (Tax Collector), Ray Wong (Human Resources), 
Norm Jussamae (Recreation & Park for Phil Arnold), David Heindal (Mayor's 
office). 

Others Present : David Nitchman (Airport), Fred Weiner (Department of 
Electricity), Sandy Rosen (EIPSC). 

Absent : Karen Sikkenga (Board of Supervisors^ Budget Office), Steven Nelson 
(CAO), Paul Owsley (EIPSC), Dan McFarland (Department of Electricity). 

Minutes of 95-02 were adopted. 

Status Report bv Staff Director Deborah Vincent-James : 

- Paul Owsley's, EIPSC secretary, health problems were discussed. 

- Strategic Planning RFP outline and draft sections are being prepared. 

- Computer Store RFP evaluation committee has been selected. 

- EIPSC administrative responsibilities are being handled by the CAO's 
office staff and EIPSC Staff Director. 

Regular Calendar : 

- Master Plan Meeting schedule for 95-96 was discussed by members of 
the Committee, then the schedule adopted. 

- Committee member raised concerns about those departments that are 
acouiring information technology services such as internet access firms 
without EIPSC approval. Chair Ed Harrington believes that if 
departments are developing communications project, EIPSC should 

be involved because those projects could be collaborative City-wide 
projects. 



Don ,M '~* , !^3 c~- 
MAR 311995 

SAN FRANCISCO 
PUBLIC LiBRARY 



Staff Director advised that the PC/LAN Committee is examining 
internet access and security issues. Chair Ed Harrington wants to 
schedule one of the future EIPSC meetings (not April 5th) to review 
both topics. 

Discussion amongst the Committee debated the various departments 
with internet access (DPW, dph, PUC, muni, School District, Library) 
and how to manage internet accounts on a City-wide basis. 



Strategic Planning RFP 

- A tentative Strategic Planning RFP issuance date of April 16th thru 24th 
was announced . The Strategic Plan Project Contract start date will 

be July 1, 1995. 

- Committee members discussed a Strategic Plan that was developed by 
Peat/Marwick in the late 80's. other members advised that the study 
was a communications study and it was rejected EIPSC. 

- The Strategic Planning RFP outline was reviewed by members of the 
Committee. The RFP should concentrate on the process, with 

a broad approach. 

- Draft of Strategic Planning RFP Sections II and ill will be ready for the 
Committee review at the April 5, 1995 meeting. 



<1f 

CITY AND COUNTY OF SAN FRANCISCO 
ELECTRONIC INFORMATION PROCESSING STEERING COMMITTEE 

10:00 A.M. 



$ 



AGENDA 



Meeting No, 95-04, April 5, 1995 

Location: 401 van Ness, war Memorial Building, Room 110B 

REVIEW OF EIPSC MEETING 9503 3/22/95 
MINUTES 

STATUS REPORTS (Verbal} 

REGULAR CALENDAR: 

EIPSC COMMITTEE MEMBERSHIP 
(DISCUSSION) 

Bureau of Building inspection FY 95-98 
Wree information system Master Plan 

(REVIEW AND TAKE ACTION) 

Strategic information Technology Plan 
Request of Proposal Draft 

(REVIEW AND TAKE ACTION) 



DOCUMT*!TS DE7 

MAR 3 1 1995 

SAN FRANCISCO 
PUBLIC LIBRARY 



F 

CITY AND COUNTY OF SAN FRANCISCO 

/ v ELECTRONIC INFORMATION PROCESSING STEERING COMMITTEE 

10:00 A.M. 

*>)<>< x\ 

V AGENDA no ^_ 

DOCUMENTS DC,' 

APR 14 1995 
Meeting No. 95-05, April 5, 1995 SAN FRANC(SCo 

PUBLIC LIBRARY 

Location: 401 Van Ness, War Memorial Building, Room HOB 

REVIEW OF EIPSC MEETING 95-04 04/19/95 MINUTES 
STATUS REPORTS (VeAal) 
REGULAR CALENDAR: 

EIPSC COMMITTEE NOMINATIONS FOR MEMBERSHIP 
(DISCUSSION) 

SAN FRANCISCO FERE DEPARTMENT 
FY 95-98 THREE YEAR MASTER PLAN 
(REVIEW AND TAKE ACTION) 

SAN FRANCISCO POLICE DEPARTMENT 
FY 95-98 THREE YEAR MASTER PLAN 
(REVIEW AND TAKE ACTION) 

DEPARTMENT OF SOCIAL SERVICES 
FY 95-98 THREE YEAR MASTER PLAN 
(REVIEW AND TAKE ACTION) 

STRATEGIC INFORMATION TECHNOLOGY PLAN 
REQUEST FOR PROPOSAL DRAFT 
(REVIEW AND TAKE ACTION) 



City and County of San Francisco 
X ELECTRONIC INFORMATION PROCESSING STEERING COMMITTEE 



DATE: April 6, 1995 D ° c U\1£Nrs DB 

APR 1 A 
TO: EIPSC Members e X 4 #95 

SSuKS 900 

FROM: Deborah Vincent- James, EIPSC Staff Director 

SUBJECT: EIPSC Meeting No. 4 Minutes, April 5, 1995 



Members Present: Ed Harrington, Chair (Controller) Phil Arnold, (Recreation & 
Park), Ray Wong (Human Resources), Maria Gardner, (Controller's ISD, for Judy 
Johnston), Steve Nelson, (CAO) and Tom Dorn, (Budget Analyst). 

Others Present: Clare Gimblin, (DET, for Dan McFarland), James Albert (DBI) 

Absent: Gail Friedlander (Tax Collector's Office), David Heindel, (Mayor's Office), 
Judy Johnston, (Controller's ISD) Paul Owsley, (EIPSC) and Sandy Rosen, (EIPSC). 

Minutes 95-03 were adopted. 

Status Report by Staff Director Deborah Vincent-James: 

- Paul Owsley, EIPSC secretary continues to have health problems. The CAO 
office and staff are trying to provide assistance to Paul at this time. 

- Strategic Planning and Computer Store RFPs continue to occupy staffs focus 
and majority of time. 

- Administrative duties are relaxing as staff becomes more familiar with 
administrative responsibilities. 

- Three more Master Plans have been submitted by departments. 

Regular Calendar 

- EIPSC Membership 

Gail Friedlander will be working at Recreation & Park effective April 24th, so 
Phil Arnold will be relinquishing his membership. This will create a vacancy 
on the Committee, therefore, the four (4) permanent members of the 
Committee will review suggestions for membership at the next meeting. 



- ISD's training center was discussed pertaining to the demand for training 
courses. 

- Security and Internet access issues were debated amongst the Committee. 

- EIPSC's role was defined by Chair Ed Harrington as a policy, coordinating 
and regulatory committee. 

Department of Bureau Inspections Three Year Master Plan 

- Qualifiable benefits and non-qualifiable benefits need to be more clearly 
defined in the analysis and the Master Plans. The following questions should 
be asked by EIPSC: 

1 . What do the benefit numbers mean to a department? 

2. Will the money be -redirected? 

3. How will the benefits impact the department? 

- The Committee believes EIPSC should be interested in where the money for 
information technology will be budgeted (budgeting source). 

- DBI should broaden the description of 95-19/03-004 - Intelligent Inspection 
Processing to include: How information can be received on status of plans, 
inspection date and time, etc. 

- Minor Projects Public Information Kiosk 95-19/03-006 was reserved. 

- Steve Nelson, CAO did not vote on the Intelligent Inspection Processing 
EIPSC #95-19/03-004 due to a conflict. 

- Department of Building Inspections Master Plan Approved as follows: 

EIPSC Number 

Recommended Project Name Amount 



95-19/03-001 Image Based Plan Review $150,000 Approved 

95-19/03-003 Photographic Map-based Geographic Info System 150,000 Approved 

93-19/03-003 Records Management Automation 150,000 Approved 

95-19/03-004 Intelligent Inspection Processing 285,000 Approved 

95-19/03-005 Network Fax Services 7,500 Approved 

95-19/03-006 Public Information Kiosk 35,000 Reserved 



- Strategic Plan RFP Review 

Chair Ed Harrington indicated the Scope of the Work should be revised to 
become more broad based to incorporate:. 

1. Strategic Policies (Policy) 

2. Strategic Plan (Implementation of the Plan) 

- The Committee feels the Plan needs to be a living document to be utilized 
over a period of time. Strategic issues to be addressed by the professional 
services consultant: 

1 . Interconnectivity of Systems in the City 

2. Accesses to Systems and the Internet by the City. 

Strategic Plan - Document 

Committee recommendations for Strategic Plan RFP revisions: 

- Shorter time line for deliverables. 

- Broader scope of work for professional consulting services. 

- Chair Ed Harrington believes the qualifications should be simplified to focus 
on the quality (remove experience requirements). 

Open Committee Members Discussion: 

- Budget Analyst Tom Dorn is looking at the possibility of merging ISD, EIPSC 
& DET into a Central Agency. This project is also examining the possibility 
of creating a general services agency for Real Estate and Purchasing. 

- Other considerations are leasing-owning of office technology, (PC computer, 
WP, faxes, phones) to lease-to-own for departments with money, the 
equipment could be leased and after their use, the equipment could be leased 
back by departments with fewer funds. 

- Committee members responded with a discussion on the merits and 
disadvantages of merging departments. Conceptionally, mergers are sound, 
but executing the mergers is the key obstruction. 



\ 
City and County of San Francisco 
ELECTRONIC INFORMATION PROCESSING STEERING COMMITTEE 



c 








DATE: 


April 21. 1995 




TO: 


EIPSC Members 



DOCUMENTS DE, 
FROM: Deborah Vincent- James, EIPSC Staff Director 

\\\ f N SAN FRANCISCO 

SUBJECT: EIPSC Meeting 95-05, No. 5 Minutes, April. .19, 1995 



Members Present: Ed Harrington, Chair (Controller). Phil Arnold (Recreation & 
Park), Ray Wong (Human Resources), David Heindel (Mayor's Office), 
Dan McFarland (Dept. of Electricity), Deborah Vincent-James (EIPSC) and Tom Dorn, 
(Budget Analyst). 

Others Present: Lt. Jim Speros, SFPD, Mike Taylor, SFFD, and Ashour Bebla, DSS. 

Absent: Gail Friedlander (Tax Collector's Office), Judy Johnston (Controller's ISD). 
David Nitchman (Airport), Paul Owsley, (EIPSC) and Steve Nelson, (CAO). 

Due to time constraints, minutes for 95-04, dated 4/5/95 were adopted at the end of the 
meeting. 

Status Report by Staff Director Deborah Vincent- James: 

- Paul Owsley continues to deteriorate, but he's in good spirits. CAO staff 
continues to provide support and caring to Paul Owsley. 

- Computer Store RFP Evaluations Commuttee has met and staff has begun to 
prepare the initial draft of the RFP. 

Information Systems classification study is progressing. The classifications 
specifications have been written. 

- Strategic Plan RFP is in final draft. 



Regular Calendar 

Fire Department Master Plan: 

1. Computer Aided Dispatch System. #95-31/00-001 

Mike Taylor reported on status of the interim CAD system and effect it will 
have upon the new integrated 91 1/RMS system. Fire Department is in the final 
negotiations with the vendor Planning Research Corporation (PRC). 

2. SFFD Headquarters LAN, #95-31/00-002 

Department explains that it has three to four LANs installed. 

3. Administrative LAN 

a. Committee questions if the LAN design is the most efficient design for 
the Fire Department. The Department responds that the new 91 1/RMS 
system will consolidate some of the separate LANs and applications. 
Impact of RMS/911 system is still a mystery, the Committee needs to get 
answers. Ralph Jacobson will be invited to a future meeting to provide 
an update on the 91 1/CAD Project. 

b. Funds expended to date on all projects (from year to year) to be included. 

4. Revenue Enhancement Project Requirements Analysis #95-31/00-004 Approved 

5. Bureau of Fire Prevention PC Network #95-31/00-005 Approved 

6. Consent Decree Compliance #95-31/00-007 Approved 

7. DOT-LAN Project Component-Administrative #95-31/00-006 Approved 

Strategic Information Technology Plan 

- Strategic Information Technology Plan budgeted parameter should not exceed 
$100,000. 

- The title of the RFP has been changed to Strategic Plan for Information 
Technology. 



Open Committee Members Discussion: 

- EIPSC priority approval was discussed by the Committee. How can EIPSC 
approve the critical projects and modify the non-critical projects? These issues 
will be discussed in an EIPSC planning session. 



Police Department 



95-PLN-38 



1.911 /CAD Replacement #95-3 8/04-00 1 

2. RMS Replacement #95-38/04-002 

3. CLETS Journal Archiving System #95-38/00-004 
Identify source of hard dollar benefits on all cost 
benefit analysis. 



No action 
No action 
Approved 



4. Academy/RANGE LAN 



#95-38/00-005 Reserved 



Project was reserved by EIPSC during 94-95 review. Committee questions if 
the Academy/RANGE Lan will replace an existing application that was 
brought in as a part of Consent Decree. Committee needs more information 
before the Reserve is removed. 



5. Personnel/Payroll LAN System 

6. Accounting Oracle System 
(FAMIS) 

7. Investigation Bureau Automation 

8. Data Center - Migration to Digital 
Line Service 



#95-38/00-006 
#95-38/04-007 

#95-38/04-008 
#95-38/02-002 



Reserved 

Reserved pending 
update of information. 

Approved 

Approved 



9. Data Center - Upgrade of Controllers 
10. Wang Migration 



#95-38/02-001 



Approved 



#95-38/03-001 Approved 



Committee is unclear of the amount of LANs that are being set up due to Wang 
migration. The Police Department needs to determine if the nature of the LAN design, 
the Police Department will return with more information. The Police Department will 
report back to EIPSC with the configuration of all LANs with the Master Plan: 
Academy/RANGE LAN, Personnel and Payroll and Wang Migration. 



11. AFIS Upgrade System 



#95-38/01-001 



Approved 



12. Minor Projects 

a. Academy Administration Upgrade #95-38/04-016 Reserve 

b. Police Range Upgrade #95-38/04-017 Reserve 

The Police Department will contract EIPSC staff to answer questions on both 
projects. EIPSC staff will schedule a meeting for the Committee to review these 
projects. 

Department of Social Services 95-PLN-45 

1. Quality Control Restructuring #95-45/00-001 

Committee questions the fact that the PCs will not be network. DSS has recently been 
informed that each PC will have to have a modem. DSS feels that the PCs could be 
network inexpensively. 

2. On-Line CDs. #95-45/00-002 

3. Integrated Management Information System #95-45/00-003 
Changed to approved in Concept. 

4. Family and Children's Services System #95-45/00-004 
Changed to approved in concept. 



>c 



\ 
x CITY AND COUNTY OF SAN FRANCISCO 

X ELECTRONIC INFORMATION PROCESSING STEERING COMMITTEE 

10:00 A.M. 



^AGENDA 



Meeting No. 95-06, April 26, 1995 

Location: 401 Van Ness, War Memorial Building, Chief Administrative Officer's 
Conference Room 430 

REVIEW OF EIPSC MEETING 95-05 4/19/95 MINUTES 

STATUS REPORTS (Verbal) 

REGULAR CALENDAR: 

RENT STABILIZATION AND RENT ARBITRATION BOARD 
FY 95-98 THREE YEAR MASTER PLAN 
(REVIEW AND TAKE ACTION) 

SAN FRANCISCO INTERNATIONAL AIRPORT 
FY 95-98 THREE YEAR MASTER PLAN 
(REVIEW AND TAKE ACTION) 



DOCUMENTS Di-. 

APR 2 51995 

SAN FRANCISCO 
PUBLIC LIBRARY 



i 



/ 

City and County of San Francisco 
ELECTRONIC INFORMATION PROCESSING STEERTNG COMMITTEE 



m& 



// 

DATE: 

TO: 

FROM: 



April 27, 1995 

EIPSC Members 

Deborah Vincent- James, EEPSC Staff Director 



SUBJECT: EIPSC Meeting 95-06, No. 6 Minutes, April 26, 1995 

/// 



DOC i.MFNTS DEPT. 
MAY 3 1995 

SAN FRANCISCO 

PL2LIC LIBRARY 



Members Present: Ed Harrington, Chair (Controller), Judy Johnston (Controller's ISD), 
Ray Wong (Human Resources), David Heindel (Mayor's Office), Steve Nelson (CAO) 
and Deborah Vincent- James (EEPSC). 

Others Present: Corey Hagen, (Rent Control Board), Dave Nitchman (Airport), Sophia 
Horn (Airport) Willis Kuo (Airport). 

Absent: Tom Dora (Board of Supervisors), Paul Owsley (EIPSC), and Sandy Rosen 
(EEPSC). 

Minutes and Status Report were adopted at the end of the meeting. 

Regular Calendar 

Residential Rent Stabilization and Rent Control Board Three Year Plan 95-PLN-65 





Project 


EIPSC # 


Recommendation 


1. 

2. 
3. 


Enhancements to Database 
Add Imaging Technology 
Minor Projects - Remote 
Access Communications 
Computer/Database Modification 
Fax on Demand 


#95-65/00-001 
#95-65/00-002 
#95-65/00-003 

#95-65/00-004 
#95-65/00-005 


Approved 
Approved 
Approved* 

Approved 
Approved 



*Committee requests reserve Internet access project until EEPSC addresses City- 
wide Internet access. 



r 



is 



- 1 



San Francisco International Airport Three- Yea r Plan 95-PTJV-27 



Project 



EIPSC# 



1. Office Automation/Police #95-27/00-001 

2. Upgrade Network Servers #95-27/00-002 

3. Computer and Safety Learning Center #95-27/00-003 



Recommendation 

Approved 
Approved 
Approved 



Committee questioned the need an on-site training center. The Airport responded 
that due to the twenty-four hour nature of staffing, it is difficult for staff to 
acquire training. The Department wants to develop a self paced training center 
open 24 hours per day. Training facility would serve approximately 500 
personnel, half of the Airport's staff. 



4. Airport Information Booth Computing 



#95-27/00-004 Approved 



EIPSC staff asked the Airport about the Controller's ISD kiosks project The 
Airport believes the Information Booth is an alternative to staffing. The 
Committee noted several kiosk projects are underway in the City that will 
provide the following services: permit information, paying parking tickets and 
selling tickets to public events. Chair Ed Harrington requests that the Airport 
contact ISD to arrange planning sessions and to create a forum for a kiosk 
project 

5. Construction Site Computing #95-27/00-003 Approved 

6. Automated Vehicle Identification #95-27/00-006 Approved 

Chair Ed Harrington inquired into the viability of these systems at the Airport 
The Department responded that this system is necessary and that the system has 
worked adequately for the Airport 

7. Computerized Parking Control System #95-27/00-007 Approved 

8. Revenue Management System #95-27/00-026 Approved . 

9. PBX Upgrade and Expansion #95-27/00-028 Approved 

10. Noise Monitoring System Integration #95-27/00-030 Approved 

1 1 . Flight Operation Information System #95-27/00-03 1 Approved 

12. Computer Aided Dispatch System #95-27/00-032 Approved 

Airport will contact Ralph Jacobson about the City E911/RMS Projects to engage 
in a dialogue. 



13. GIS Software and Services #95-27/00-33 Approved 

14. Airfield Safety Management System #95-27/00-036 Approved 

15. GIS Access for RISC/CAD Workstations #95-27/00-037 Approved 

16. Police Report/Intelligence System #95-27/00-041 Approved 

Chair Ed Harrington noted the similarity between the E 91 1/CAD/RMS and this 
project. Chair Ed Harrington requests the Airport communicate with Ralph 
Jacobson, 911 Technical Manager on the nature of these projects. 

17. Minor Projects 

Aviation Library Link to City #95-27/00-012 Reserved 

Project was reserved pending EIPSC Internet project 
Status Repo rt by Staff Director Deb orah Vincent-^mes: 

- Paul Owsley's condition is deteriorating 

- Strategic Plan for Information Technology is in final draft. The RFP will be 
submitted to Ed Harrington for review by Thursday or Friday I April 27th or 
April 28th. 

- The Board of Supervisors is reviewing establishing Internet access for the 
Mayor's Office and the Board of Supervisors. Staff attempted to testify at the 
Health and Safety Committee of the Board on Tuesday, April 25, but due to a 
change in the calendar staff was unable to present the EEPSC and ISD approach. 

- Chair Ed Harrington recommends that EIPSC and ISD prepare a survey to be 
sent to City departments to determine if departments are utilizing the Internet and 
other questions. 

- The surveys would form the basis of developing an Internet E-Mail forum group 
and an EIPSC/ISD project 

- There will be an additional EIPSC meeting on May 25th for Master Plan 
Review. 

- An EIPSC Planning session will be scheduled during June. i- 



Minutes of 95-05, April 19, 1995 were adopted with the following revisions: 



Regular Calendar 

- Funds expended to date on all identified Master Plans for ongoing projects (funded 
from year to year) are to be included in all EIPSC analyses. 



Open Committee Members Discussion: 

EEPSC priority approval was discussed by the Committee. How can EIPSC 
prioritized Master Plan projects to address the most critical projects? These issues 
will be discussed in an EIPSC planning session. 

Master Plan Actions 



Departmen t of Social Services Th ree Year Plan 95-PLN-45 
Project EIPSC # 

1. AFIS Upgrade System #95-38/01-001 

2. Quality Control Restructuring #95-45/00-001 

3. On-LineCDs #95-45/00-002 

4. Integrated Management #95-45/00-003 

5. Family and Children's #95-45/00-004 



Recommendation 

Approved in Concept 
Approved 

Approved in Concept 
Approved in Concept 
Approved in Concept 



tt/*r 



CITY AND COUNTY OF'SAN FRANCISCO 
ELECTRONIC INFORMATION PROCESSING STEERING COMMITTEE 
/; 10:00 A.M. 



''/ 



AGENDA 



Meeting 95-07, May 10, 1995 



Location: 401 Van Ness, VNfeir Memorial Building, Chief Administrative Officer's 
Conference Room 430 



REVIEW OF EIPSC MEETING 95-06 4/26/95 MINUTES 

STATUS REPORTS (Verbal) 

REGULAR CALENDAR: 

SAN FRANCISCO PUBLIC LIBRARY 
FY 95-98 THREE YEAR MASTER PLAN 
(REVIEW AND TAKE ACTION) 

CONTROLLER'S OFFICE 

FY 95-98 THREE YEAR MASTER PLAN 

(REVIEW AND TAKE ACTION) 



DOC1 IMENTS DEP" 

MAY 9 1995 

SAN FRANCISCO 
PUBLIC LIBRARY 



City and County of San Francisco 
ELECTRONIC INFORMATION PROCESSING STEERING COMMITTEE 



DATE: May 11, 1995 

TO: EIPSC Members 

FROM: Deborah Vincent-James, EIPSC Staff Director 

SUBJECT: EIPSC Meeting 95-07, No. 7 Minutes, May 10, 1995 

/// ^ 

Members Present: Ed Harrington, Chair (Controller), Gail Friedlander (Recreation & 
Park), Tom Dorn (Board of Supervisors), Judy Johnston (Controller's ISD), Ray Wong 
(Human Resources), David Heindel (Mayor's Office), Dan McFarland (DET) and 
Deborah Vincent- James (EIPSC). 

Others Present: Ken Dowling (SFPL), Ed McBride (SFPL), Steven Lew (SFPL), Lynn 
Baron (Controller's ISD), Archie Lee (Controller's ISD), Ken Tashian (Controller's 
ISD), James Chafee (Member of the Public). 

Absent: Paul Owsley (EIPSC), Steve Nelson (CAO) and Sandy Rosen (EIPSC). 

Minutes of EIPSC Meeting 95-06, April 26, 1995 were adopted with the following 
addition: 

Gail Friedlander was present at the meeting of 4/26/95. 

Status Report by Staff Director Deborah Vincent- James : 

Strategic Plan for Information Technology Request for Proposal will be 

advertised on Friday, May 12, 1995. 

Computer Store RFP Evaluation Committee has reviewed the Minimum 

Mandatory Qualifications and No Fee Technical Requirements. Computer Store 

RFP will be released between June 9th thru June 16, 1995. 

Paul Owsley's health remains unchanged. 

Staff Director will be in Sacramento for the Government Technology 

Conference from May 17th thru May 19th. 



Re gular Calendar 

Open Committee Members Discussion: 

EIPSC Staff commented on the necessity to have the SFPL follow the Master 
Plan instructions. 

SFPL responded that a consultant has been hired to assist in the creation of a 
map for automation projects. 

EIPSC Staff also commented on the status of the Library's Unfunded Projects, 

San Francisco Public Library Three Year Plan 95-PLN-41 



Project 

1. San Francisco Connection 

2. Department of Electricity/ 

NML Telephone System 
Workstations for People with 
Visual Impairment 
Work Stations with Learning 

Differences 
Catalog Terminals 
Video Equipment 
Micro Computer Network 
Ianovacq Upgrade 
Community Information Center 
Children's Electronic 

Discover Center 
Self Checkout 

12. GUI Kid's Stuff 

13. ADA Public Access 

14. TTSS Selfinform Kiosks 

15. New Main Network Hardware/ 

Software/Computer Room Move/ 
Cabling 

16. Multimedia Workstation 1 

17. Branch Network Upgrade 

18. Emergency Services Program 



3. 

4. 

5. 
6. 
7. 
8. 
9. 
10 

11 



EIPSC # 


Recommendation 


#95-41/00-001 


Approved 




#95-41/00-002 


Reserved 




#95-41/00-003 


Approved 




#95-41/00-004 


Approved 




#95-41/00-005 


Reserved 




#95-41/00-006 


Approved 




#95-41/00-007 


Approved In 


Concept 


#95-41/00-008 


Approved 




#95-41/00-009 


Approved In 


Concept 


#95-41/00-010 


Reserved 




#95-41/00-011 


Approved 




#95-41/00-012 


Approved In 


Concept 


#95-41/00-013 


Approved In 


Concept 


#95-41/00-014 


Approved 




#95-41/00-015 


Approved 




#95-41/00-016 


Reserved 




#95-41/00-017 


Reserved 




#95-41/00-018 


Approved 





San Francisco Public Library Three Year Plan 95-PLN-41 



Project 



EIPSC# 



Recommendation 



19. Software Upgrade #95-41/00-019 Approved 

20. New Main Library TV Studio #95-41/00-020 Reserved 

Internet Discussion with the Library: 

Library is on the Internet with 100 users. SFPL interact access recently received a 
grant to expand Library access. SFPL staff is currently reviewing how they will use 
the Internet. VTIA (Grant is for two years and will be a direct connect) Library has a 
Class B FCC licenses. Library will use the Internet for UC Berkeley, Oakland, and 
other City departments: Art Commission, Commission on the Status of Women, 
Commission on Aging. Library will provide other accesses through the Internet. 



Controller's Office Three Year Plan 95-PLN-09 





Project 


EIPSC# 


Recommendation 


1. 


Implement PC LAN for ISD 


#95-09/02-008 


Approved 


2. 


Expansion of LAN to LAN 
Networking 


#95-09/02-010 


Approved 


3. 


Replace of City's Accounting 
and Budgeting System 


#95-09/03-001 


Approved 


4. 


Network Interface Card Upgrade 


#95-09/03-002 


Approved 


5. 


PC Replacement 


#95-09/03-003 


Approved In Concept 


6. 


PC Software Upgrades 


#95-09/03-005 


Approved 


7. 


PC Hardware Upgrade 


#95-09/00-006 


Approved 


8. 


Time Entry and Reporting System 


#95-09/05-012 


Approved 


9. 


LAN File Server Upgrades 
and Additions 


#95-09/05-017 


Approved 


10. 


PC Software Upgrades 
and Additions 


#95-09/05-018 


Approved 


11. 


PC Hardware Upgrades 


#95-09/05-019 


Approved 



■/*r / 

CITY AND COUNTY OF SAN FRANCISCO 
ELECTRONIC INFORMATION PROCESSING STEERING COMMITTEE 

10:00 A.M. 



AGENDA 



qqci if /ip NTS DEFT 
MAY 2 1995 



SAN FRANCISCO 

Meeting 95-08, May 24, 1995 public library 

Location: 401 Van Ness, War Memorial Building, Chief Administrative Officer's 
Conference Room 430 

REVIEW OF EIPSC MEETING 95-07 5/10/95 MINUTES 

STATUS REPORTS (Verbal) 

REGULAR CALENDAR: 

SAN FRANCISCO PLANNING DEPARTMENT 
FY 95-98 THREE YEAR MASTER PLAN 
(REVIEW AND TAKE ACTION) 

SUPERIOR COURT 

FY 95-98 THREE YEAR MASTER PLAN 

(REVIEW AND TAKE ACTION) 

JUVENILE JUSTICE COMMUNITY 

FY 95-98 THREE YEAR MASTER PLAN 

(REVIEW AND TAKE ACTION) 

RECREATION AND PARK DEPARTMENT 
FY 95-98 THREE YEAR MASTER PLAN 
(REVIEW AND TAKE ACTION) 



/ 

*"*■ City and County of San Francisco 

ELECTRONIC INFORMATION PROCESSING STEERING COMMITTEE 

whs 

DATE: May 24, 1995 

TO: EIPSC Members 

FROM: Deborah Vincent- James, EIPSC Staff Director 

SUBJECT: EIPSC Meeting 95-08, No. 8 Minutes„May 24, 1 

" 

Members Present: Ed Harrington, Chair (Controller), Gail Friedlander (Recreation and 
Park), Tom Dorn (Board of Supervisors), Judy Johnston (Controller's ISD), Ray Wong 
(Human Resources), Dan McFarland (DET) and Deborah Vincent- James (EIPSC). 

Others Present: Brenda DeGonia (Superior Court) and Norman Jussamae (Recreation 
r and Park) 

Absent: Steve Nelson (CAO) and Mayor's Office Representative 

Status Report by Staff Director Deborah Vincent-James : 

EIPSC secretary for six years, Paul Owsley passed away on May 11, 1995. 
Memorial services and a reception in Paul's honor were held on May 22nd. 
Staff Director expressed her gratitude to EIPSC members and the City IT 
Community for support during this difficult period of Paul's illness and passing. 

The Government Technology Conference (GTC) was well planned and focused 
on issues confronting state and local government. 

Strategic Plan for Information Technology Request for Proposal has been 
released. The Mandatory Vendors Conference will be held on May 31, 1995. 
The Computer Store RFP will be released between June 9th and June 16th. 

Two additional meetings have been scheduled for Master Plan Review: 
June 7th and June 14th. 

D or.' imfntr DEFT 
JUNO 6 1995 

SAN FRANCISCO 
PUBLIC LIBRARY 



Regular Calendar 

City Planning Master Plan Review postponed until a representative from the 
department is present. 

Superior Court Three Year Plan 95-PLN 

Ed Harrington, Chair provided background on the status of Superior and 
Municipal Court merger and reporting statuses. 

Superior Court reported that it plans to migrate to a new platform by January 
'96. 

Superior Court is reviewing high level requirements for the CMS (Court 
Management System). 

Superior Court indicates that there is a struggle to coordinate Information 
technology activity with Municipal Court. 



Project 



EIPSC# 



1. Conservatorship Tracking #95-11/01-001 

2. Family Court Automation Expansion #95-11/00-002 

3. Criminal Division Piot #95-11/00-003 

4. Juvenile Case Management System #95-11/00-004 

5. Flexible Computing for Judges #95-1 1/00-005 

Commissioners 

6. MIS System Support & Training #95-11/01-006 

7. Minor Projects: 

Netware Operating System Upgrade #95-11/00-007 

CD Rom 7- High Tower #95-1 1/00-008 



Recommendation 

Approved 
Approved 
Approved 
Approved 
Approved 

Approved 

Approved 
Approved 



Recreation and Park Three Year Plan 95-PLN-42 

Project EIPSC# 

1. Automated Work Order System #95-42/01-001 

2. Expansion of LAN #95-42/00-002 

3. Expansion of LAN #95-42/00-003 

4. Install LAN at McLaren Lodge #95-11/00-004 



Recommendation 

Approved 
Approved 
Approved 
Approved 



Meeting adjourned in memory of Paul N. Owsley, EIPSC secretary. 



F 

1 



/ 

CITY AND COUNTY OF SAN FRANCISCO 
ELECTRONIC INFORMATION PROCESSING STEERING COMMITTEE 
If 10:00 A.M. 



AGENDA 
/// 



Meeting 95-09, June 7, 1995 



Location: 401 Van Ness, War Memorial Building, Chief Administrative Officer's 
Conference Room 430 

REVIEW OF EIPSC MEETING 95-08 5/24/95 MINUTES 

STATUS REPORTS (Verbal) 

REGULAR CALENDAR: 

SAN FRANCISCO PLANNING DEPARTMENT 
FY 95-98 THREE YEAR MASTER PLAN 
(REVIEW AND TAKE ACTION) 

SAN FRANCISCO EMPLOYEE'S RETIREMENT SYSTEM 
FY 95-98 THREE YEAR MASTER PLAN 
(REVIEW AND TAKE ACTION) 

REVIEW OF PREVIOUS MASTER PLAN RECOMMENDATIONS 
(REVIEW AND TAKE ACTION) 



DOO.i IMENTS nc FT. 
JUN 6 1995 

SAN FRANCI TO 
PUBLIC LIBRARY 




CITY AND COUNTY OF SAN FRANCISCO 

ELECTRONIC INFORMATION PROCESSING STEERING COMMITTEE 

Edward Harrington, Controller 
EIPSC Chair 

9:00 A.M. 

/// 

AGENDA 

NOV 1 3 1995 

SAN FRANCISCO 
PUBLIC ' ( 



Meeting 95-13, November 17, 1995 



Location: 875 Stevenson, Room #300-C 



REGULAR CALENDAR: 



PHARMACY SYSTEM REQUEST 

SAN FRANCISCO GENERAL HOSPITAL/DEPARTMENT OF 

PUBLIC HEALTH 

(REVIEW AND TAKE ACTION) 



1996-97 MASTER PLAN REVIEW RECOMMENDATIONS 
(REVIEW AND TAKE ACTION) 



Know vour Rights Under the Sunshine Ordinance 

Government's duty is to serve the public, reaching its decisions in full review of the public. Commissions, 
boards, councils and other agencies of the City and ordinance assures that deliberations are conducted before the 
people and that City operations are open to the people's review. 

For more information on your rights under the Sunshine Ordinance (Chapter 67 of the San Francisco 
Administrative Code) or to report a violation of the ordinance, contact the Sunshine Ordinance Task Force at 
554-6075. 



401 Van Ness Avenue, Room 433 San Francisco CA 94102 
Phone (415) 554-4141 - Fax (415) 554-4047 



^J°^> 




5] CITY AND COUNTY OF/SAN FRANCISCO 

i£j ELECTRONIC INFORMATION PROCESSING STEERING COMMITTEE 

Edward Harrington, Controller 
EIPSC Chair 



1:30 P.M. 



AGENDA 



Meeting 95-14, Qecember 19, 1995 



DOCUMENTS DFdt-. 
DEC 1 2 1995 

SAN FRANCISCO 
PUBLIC LIBRARY 



Location: 875 Stevenson, Room #300-C 



REVIEW OF EIPSC MEETING 95-13 11/17/95 MINUTES 



STATUS REPORT (Verbal) 



STATUS REPORT on Hardware Issues by Judy Johnston - ISD 



REGULAR CALENDAR: 



1996-97 REVIEW MASTER PLAN INSTRUCTIONS 
(REVIEW AND TAKE ACTION) 



Know your Rights Under the Sunshine Ordinance 

Government's duty is to serve the public, reaching its decisions in full review of the public. Commissions, 
boards, councils and other agencies of the City and ordinance assures that deliberations are conducted before the 
people and that City operations are open to the people's review. 

For more information on your rights under the Sunshine Ordinance (Chapter 67 of the San Francisco 
Administrative Code) or to report a violation of the ordinance, contact the Sunshine Ordinance Task Force at 
554-6075. 



401 Van Ness Avenue, Room 433 San Francisco CA 94102 
Phone (415) 554-4141 - Fax (415) 554-4047 



7-03- 1 99b 7 : 32AM 



r 




23 % 



ffl CITY AND COUNTY OF/SAN FRANCISCO 
lg/ ELECTRONIC INFORMATION PROCESSING STEERING COMMITTEE 

Edward Harrington, Controller 
EIPSC Chair 



9:00 A.M. 
AGENDA 



'/ 



Meeting 95-15, ^January 23, 1996 



DOC! 'MtrrvJ-rQ r>;rr>v 

! ■ 

SAN FRANCISCO 
PUBLIC LIBRARY 



Location: 875 Stevenson, Room #300-C 



REVIEW OF EIPSC MEETING 95-14 12/19/95 MINUTES 



STATUS REPORT (Verbal) 



REGULAR CALENDAR: 



REVIEW DRAFT OF STRATEGIC PLAN 
(REVIEW AND TAKE ACTION) 



KNOW YOUR RIGHTS UNDER THE SUNSHINE ORDINANCE 
(Chapter 67 of the San Francisco Administrative Code) 

Government's duty is to serve the public, reaching its decisions in full view of the public. 

Commissions, boards, councils and other agencies of the City and County exist to conduct the people's 
business. This ordinance assures that deliberations are conducted before the people and that City operations are 
open to the people's review. 

FOR MORE INFORMATION ON YOUR RIGHTS UNDER THE SUNSHINE ORDINANCE OR TO 
REPORT A VIOLATION OF THE ORDINANCE, CONTACT THE SUNSHINE ORDINANCE TASK FORCE 
AT 554-6075. 



401 Van Ness Avenue, Room 433 San Francisco CA 94102 
Phone (415) 554-4141 - Fax (415) 554-4047 



>F 



y-22- 1 y9b : 1 dAM FROM 



\\\ CITY AND COUNTY 0£«AN FRANCISCO 

?t§ EU# ELECTRONIC INFORMATION PROCESSING STEKRINft rOrVTrVHTTEF, 

. I . r \ * i ^ — Edward Harrington, Controller 

U /C n^ ElPSCChair 



9:30 A.M. 



a AGENDA 



DOCUMENTS DEP T . 
APR 8 1996 

SAN FRANCISCO 
PUBLIC LIBRARY 



Location: War Memorial, 401 Van Ness Ave , Conference Room #430 



REGULAR CALENDAR: 



REVIEW THREE YEAR INFORMATION SYSTEMS MASTER PLANS 
(REVIEW AND TAKE ACTION) 



AIRPORTS COMMISSION 
DEPARTMENT OF PUBLIC WORKS 
BUREAU OF BUILDING INSPECTIONS 



KNOW YOUR RIGHTS UNDER THE SUNSHINE ORDINANCE 
(Chapter 67 of toe Saa Francisco Administrative Code) 

Government's duty is to serve the public, reaching is decisions In full view of the public. 

Commissions, boards, councils and other agencies of the City and County exist to conduct the people's 
business. This ordinance assures that deliberations are conducted before the people and that City operations are 
open to the people's review. 

FOR MORE INFORMATION ON YOUR RIGHTS UNDER THE SUNSHINE ORDINANCE OR TO 
REPORT A VIOLATION OF THE ORDINANCE, CONTACT THE SUNSHINE ORDINANCE TASK FORCE 
AT 554-6075. 



401 Van New Avenue, Room 433 San Francisco CA 94102 
Phone (415) 5544141 - Fax (415) 554-4047 




CITY AND COUNTY OF/SAN FRANCISCO 

ELECTRONIC INFORMATION PROCESSING STEERING COMMITTEE 

Edward Harrington, Controller 
EIPSC Chair 



1:30 P.M. 
AGENDA 



Meeting 96-04, April 18, 1996 



Location. War Memorial, 401 Van Ness Ave., Conference Room #430 

REGULAR CALENDAR; 

REVIEW THREE YEAR INFORMATION SYSTEMS MASTER PLANS 
(REVIEW AND TAKE ACTION) 



CLERK-RECORDER 

DISTRICT ATTORNEY 

S. F. POLICE DEPARTMENT 

DEPARTMENT OF HUMAN RESOURCES 



DOCUMENTS DEP r . 
APR 17 1996 

SAN FRANCISCO 
PUBLIC LIBRARY 



KNOW YOUR RIGHTS TINDER THE SUNSHINE ORDINANCE 
(Chapter 67 of the San Francisco Administrative Code) 

Government's duty is to serve the public, reaching its decisions in full view of the public. 

Commissions, boards, councils and other agencies of the City and County exist to conduct the people's 
business. This ordinance assures that deliberations are conducted before the people and that City operations arc 
open to the people's review. 

FOR MORE INFORMATION ON YOUR RIGHTS UNDER THE SUNSHINE ORDINANCE OR TO 
REPORT A VIOLATION OF THE ORDINANCE, CONTACT THE SUNSHINE ORDINANCE TASK FORCE 
AT 554-6075. 



) 



401 Van Ness Avenue, Room 433 San Francisco CA 94102 
Phone (415) 554-4141 - Fax (415) 554-4047 




CITY AND COUNTY OF^AN FRANCISCO 

ELECTRONIC INFORMATION PROCESSING STEERIN G COMMITTER 

Edward Harrington, Controller 
EIPSC Chair 



9:00 A.M. 
AGENDA 



DOCUMENTS DE Dr 

APR 2 2 1996 

SAN FRANCISCO 
PUBLIC LIBRARY 



Meeting 96-05, (April 23, 1996 



Location: War Memorial, 401 Van Ness Ave., Conference Room #430 



REGULAR CALENDAR: 



REVIEW THREE YEAR INFORMATION SYSTEMS MASTER PLANS 
(REVIEW AND TAKE ACTION) 



DEPARTMENT OF PUBLIC HEALTH 



KNOW YOUR RIGHT S UNDER TH E SUNSHINE ORDINANCE 
(Chapter 67 of the San Francisco Administrative Code) 

Government's duty is to serve the public, reaching its decisions in full view of the public. 

Commissions, boards, councils and other agencies of the City and County exist to conduct the people's 
business. This ordinance assures that deliberations are conducted before the people and that City operations are 
open to the people's review. 

FOR MORE INFORMATION ON YOUR RIGHTS UNDER THE SUNSHINE ORDINANCE OR TO 
REPORT A VIOLATION OF THE ORDINANCE, CONTACT THE SUNSHINE ORDINANCE TASK FORCE 
AT 554-6075. 



401 Van Ness Avenue, Room 433 San Francisco CA 94102 
Phone (415) 554-4141 - Fax (415) 554-4047 




CITY AND COUNTY OF/SAN FRANCISCO 
m ELECTRONIC INFORMATION PROCESSING STEERING COMMITTEE 

^-> £ Edward Harrington, Controller 

EIPSC Chair 

* ^i 10:00 AM. 

x AGENDA 



Meeting 96-07, July 15, 1996 
Location: 25 Van Ness Avenue, 7th Floor Conference Room, Suite 720 
REGULAR CALENDAR: 



-^ STRATEGIC PLAN DOCUMENTS DEPT 

(REVIEW AND TAKE ACTION) 

JUL 1 1996 

SAN FRANCISCO 
PUBLIC LIBRARY 



KNOW YOUR RIGHTS UNDER THE SUNSHINE ORDINANCE 
(Chapter 67 of the San Francisco Administrative Code) 

Government's duty is to serve the public, reaching its decisions in full view of the public. 

Commissions, boards, councils and other agencies of the City and County exist to conduct the people's 
business. This ordinance assures that deliberations are conducted before the people and that City operations are 
open to the people's review. 

FOR MORE INFORMATION ON YOUR RIGHTS UNDER THE SUNSHINE ORDINANCE OR TO 
REPORT A VIOLATION OF THE ORDINANCE, CONTACT THE SUNSHINE ORDINANCE TASK FORCE 
AT 554-6075. 



401 Van Ness Avenue, Room 433 San Francisco CA 94102 
Phone (415) 554-4141 - Fax (415) 554-4047 




CITY AND COUNTY OFySAN FRANCISCO 

ELECTRONIC INFORMATION PROCESSING STEERING COMMITTEE 

Edward Harrington, Controller 
EIPSC Chair 



;o 



JnlU 



2:00 P.M. 
AGENDA 



" 



Meeting 96-08, ^December 17, 1996 



DOCUMENTS DEPT. 

DEC 10 1996 f ^* C ^: , 

SAN FRAMCISCO ,/,./». 
PUBLIC LIBRARY ,H '* 



Location: 401 Van Ness Avenue, 4th Floor Conference Room, Suite 430 






REGULAR CALENDAR: 

DISCUSSION OF EIPSC DIRECTOR'S POSITION 
(REVIEW AND TAKEN ACTION) 

DISCUSSION OF EIPSC, COIT AND STRATEGIC PLAN 
(REVIEW AND TAKEN ACTION) 

REVIEW THREE YEAR INFORMATION SYSTEMS MASTER PLANS 

TRIAL COURTS 

VARIOUS DEPARTMENTS STATUS LETTERS 

(REVIEW AND TAKE ACTION) 



KNOW YOUR RIGHTS UNDER THE SUNSHINE ORDINANCE 
(Chapter 67 of the San Francisco Administrative Code) 

Government's duty is to serve the public, reaching its decisions in full view of the public. 

Commissions, boards, councils and other agencies of the City and County exist to conduct the people's 
business. This ordinance assures that deliberations are conducted before the people and that City operations are 
open to the people's review. 

FOR MORE INFORMATION ON YOUR RIGHTS UNDER THE SUNSHINE ORDINANCE OR TO 
REPORT A VIOLATION OF THE ORDINANCE, CONTACT THE SUNSHINE ORDINANCE TASK FORCE 
AT 554-6075. 



401 Van Ness Avenue, Room 433 San Francisco CA 94102 
Phone (415) 554-4141 - Fax (415) 554-4047 




CITY AND COUNTY OF, SAN FRANCISCO 

ELECTRONIC INFORMATION PROCESSING STEERING COMMITTEE 



10:00 A.M. 



Edward Harrington, Controller 
EIPSC Cbair 



AGENDA 



Meeting 97-01, March !< 1 997, 



DOCUMENTS DEPT. 
MAR 131997 

SAN FRANCISCO 
PUBLIC LIBRARY 



Location: 401 Van Ness Avenue, 4th Floor, Conference Room #430 

REVIEW OF EIPSC MEETING 96-08 12/17/96 MINUTES 

STATUS REPORT 

DISCUSSION OF COIT/EIPSC ORGANIZATION AND MEMBERSHIP 
(REVIEW AND TAKE ACTION) 

REGULAR CALENDAR: 



1997-98 REVIEW MASTER PLAN INSTRUCTIONS 
(REVIEW AND TAKE ACTION) 



Department of Public Health 
Department of Building Inspection 
Juvenile Probation 

Status Letters 
Department of Agriculture 
DA -Family Support Bureau 

Consent Calendar 
Elections 
County Clerk 



S F. Public Library 
City Attorney's Office 



Board of Appeals 
Commission on the Aging 



Art Commission 



KNOW YOUR RIGHTS UNDER THE SUNSHINE ORDINANCE 
(Chapter b / of the San t-rancisco Administrative Code; 

Government' 3 duty is to ocrvc tho public, reaching its decisions in full view of the public 
Commissions, boards, councils and other agencies of the City and County exist to conduct the people's 

business This ordinance assures that deliberations are conducted before the people and that City operations are 

open to the people's review. 

FOR MORE INFORMATION ON YOUR RIGHTS UNDER THE SUNSHINE ORDINANCE OR TO 



401 Van Ness Avenue, Room 433 Sao Francisco CA 94102 
Phone (415) 554-4141 - Fax (415) 554-4047 




CITY AND COUNTY ORSAN FRANCISCO 

ELECTRONIC INFORMATION PROCESSING STEERING COMMITT E E 

Edward Harrington, Controller 
EIPSC Chair 



to 

f 



10:30 A.M. 
AGENDA 



DOCUMENTS DEPT. 

MAR 2l 1997 



Meeting 97-02^March 24, 1997 

Location: 401 Van Ness Avenue, 4th Floor, Conference Room #430 

REVIEW OF EtP3C MEETING 9T-01 03/19/97 MINUTES 

STATUS REPORT 



SAN FRANCISCO 
PUBLIC LIBRARY 



J 



DISCUSSION OF COIT/EIPSC ORGANIZATION AND MEMBERSHIP 
(REVIEW AND TAKE ACTION) 

REGULAR CALENDAR: 

1997-98 REVIEW MASTER PLANS 
(REVIEW AND TAKE ACTION) 



Human Services 
Fire Department 
Recreation and Park 

Status Letters 
Public Defender 

Consent Calendar 
District Attorney 
Real Estate 



Board of Supervisors 
Human Rights Commission 



Office of Citizens Complaints 



Treasurer/Tax Collector 
Port 



KNOW YOUR RIGHTS UNDER THE SUNSHINE ORDINANCE 
(Chapter 67 of the San Francisco Adminictrativa Cod») 

Government's duty is to serve the public, reaching its decisions in full view of the public. 

Commissions, boards, councils and other agencies of the City and County exist to conduct the people's 
buoiaoaa. Thio ordmaneu assurua ♦kat delifeeratumo ore eendueted btfart the pteplt and that City AptMfi&Al i. i 
open to the people's review. 

FOR MORE INFORMATION ON YOUR RIGHTS UNDER THE SUNSHINE ORDINANCE OR TO 
REPORT A VIOLATION OF THE ORDINANCE, CONTACT THE SUNSHINE ORDINANCE TASK FORCE 
AT 554-6075. 

875 Stevenson St., 5th Floor, San Francisco CA 94103 
Phone (415) 55^4138 - Fax (415) 554-4047 



/"*) 



),.